R-1790-12-99RESOLUTION NO. 1790-12-99(R)
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING AN EMERGENCY MANAGEMENT PLAN FOR THE
CITY OF ALLEN IN CONFORMANCE WITH PUBLIC LAW 81-970 AND 93-288 AND
IN CONFORMANCE WITH THE TEXAS DISASTER ACT OF 1975 AND
ORDINANCE NO. 487-1-84 OF THE CITY OF ALLEN.
WHEREAS, on January 19, 1984, the City Council adopted Ordinance No. 487-1-84 establishing a program of
comprehensive emergency management for the City of Allen; and,
WHEREAS, the existing Emergency Management Plan of the City of Allen, dated 1992, needs to be updated.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS:
SECTION 1: That the City Council of the City of Allen, Texas, hereby adopts the attached Emergency
Management Plan for the City of Allen in conformance with Ordinance No. 487-1-84.
SECTION 2: That this action shah become effective from and after the daze of the passage of this Resolution.
SECTION 3: That any changes of the Emergency Management Plan, after the passage of tiffs Resolution, may
be approved by the signature of the Mayor and Emergency Management Coordinator without the passage of a
' new resolution.
SECTION 4: That the City Council of the City of Allen, Teras, directs that this Emergency Management Plan
be disseminated to all persons with responsibility to the Emergency Management Plan.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON TILS TAE 16thDAY OF DECEMBER '1999.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
il#Mo6kon, CMC, CITY SECRETARY
I1
CITY OF ALLEN
EMERGENCY MANAGEMENT PLAN
BASIC PLAN
Table of Contents
I. Authority
II. Purpose
III. Situation and Assumptions
IV. Direction and Control
V. Assignment of Responsibilities
VI. Increase Readiness Actions for Various Conditions
VII. Support
VIII. Emergency Powers of Government
IX. Mutual Aid Agreements
x Continuity of Government
M. Implementation
I
CITY OF ALLEN
EMERGENCY MANAGEMENT PLAN
BASIC PLAN
AUTHORITY
A. Federal
1. Federal Civil Defense Act 1950, PL 81-950 as amended
2. The Disaster Relief Act of 1974, PL 93.288 as amended
3. Robert T. Stafford Relief and Emergency Assistance Act, PL 100-707
4. Emergency Management Assistance, Code of Federal Regulations, Title 44
5. Title 111, of the Superfund Amendments and Reauthorization Act of 1986, (SARA),
PL 99-499 as amended
D. State
1.
Texas Disaster Act of 1975, V.T.C.A. Government Code Title 4 Chapter 418
2.
Executive Order of the Governor
3.
Attorney General Opinion MW -140
4.
Hazard Communication Act, Title 83, Article 5182b
5.
Texas Hazardous Substances Spill Prevention and Control Act, Chapter 26,
Subchapter G, Texas Water Code
6.
State Solid Waste Disposal Act, Texas Civil Statutes Article 4477-7
C. Local
1.
Home Rule Charter for the City of Allen
2.
City Ordinance No. 487.1.84
3.
City Resolution No. 1096-0-92(R)
II. PURPOSE
The purpose of this Plan is to provide for effective emergency management within the City of Allen, Texas,
using the existing governmental organization and resources to the maximum possible extent, supplemented
by cooperation with agencies of the state and federal governments. The governing body of the City of
Allen is responsible to its citizens for saving lives, minimizing danger, alleviating suffering and helping to
restore and rehabilitate property and society in the event of natural disaster or national emergency,
including nuclear attack or the threat thereof.
This manual attempts to provide a vehicle by which the administration can develop and maintain a
workable Emergency Management Plan. Tmining activities, which will produce the skills necessary to
make this plan work, will be stressed at all times. Exercising as means of training, is essential to maintain
interest, skills, and capability to operate effectively and to keep plans and procedures up-to-date.
III. SITUATION AND ASSUMPTIONS - SEE HAZARD ANALYSIS
W. DIRECTION AND CONTROL
A. Concept of Operations
1. The Mayor, as Emergency Management Director for the City, is responsible for assuring that
coordinated and effective emergency response systems are developed and maintained.
Existing agencies of govemment will perform emergency activities closely related to those
they perform routinely.
2. The Mayor Pro Tem shall serve in the absence ofthe Mayor for all of the above functions.
3. The City Manager shall manage the emergency operation and shall carry out such other
functions as directed by the Mayor.
BASIC PLAN
Page 2 of 7
Detailed and itemized lists of specific duties are outlined in each corresponding annex. Each annex also
provides for specific actions in the four different phases of emergency management.
VI. INCREASED READINESS ACTIONS FOR VARIOUS CONDITIONS
A. Definition of Conditions
1. Condition 4:
The term "Condition 4" will be used by City personnel to refer to a situation, which
causes a higher degree of disaster possibility than is normally present. "Condition 4"
actions would be triggered by such occurrences as the beginning of tomado season,
hurricane season, fire threats due to severe drought, and so forth. The presence of severe
international tension could also produce a "Condition 4" situation. A "Condition 4" will
cause the Emergency Management Coordinator to initiate the general increased readiness
activities from the Service Annex for that potential disaster.
Condition 3:
The term "Condition 3" will be used to identify a situation which presents a greater
potential threat than normal conditions, but no immediate threat to life or property.
"Condition 3" might be generated by such events as the issuance of weather watches, the
transportation through the City of hazardous materials by truck or rail, or a strategic
warning based on intelligence reports of a deteriorating international situation. A
"Condition 3" will cause the Emergency Management Coordinator to initiate the general
increased readiness activities from the Service Annex for that particular department.
3. Condition 2:
The term "Condition 2" will be used to identify a hazardous situation with a greater
potential threat than "Condition 3," and significant possibility of causing loss of life or
property. A "Condition 2" will usually require warning the public of a potential disaster.
This condition might be triggered by such events as a weather warning, or other
notification of the existence of a direct threat such as a major fire, toxic material spill, or
growing civil disturbance. A "Condition 2" will be used for a Presidential Tactical
Warning where imminent air or missile attack is expected. A "Condition 2" will initiate
the general increased readiness activities from the Service Annex for that particular
department
4. Condition 1
BASIC PLAN
Page 4 of 7
The term "Condition I" will be used to signify the occurrence of a major emergency.
Events such as a tornado strike. hurricane strike, large explosion,
the arrival of flood
waters or widespread civil disturbance would be "Condition
V situations. A direct attack
would also be a "Condition I" situation. A "Condition 1" will cause the City Manager to
activate the EOC and to initiate the general increased activities as delineated by the
Service Annexes to begin Rescue and Recovery operations.
5. Post Disaster Actions:
The Emergency Operations Center will be placed into full operation and the staff will
perform the following actions:
a. Check and/or re-establish communications.
b. Assess extent of damage.
C. Request outside aid as required.
d. Designate restricted areas as necessary.
e. Where necessary, establish controls on critical resources and direct
thein distribution.
E Perform life and property saving missions.
g. Set up medical stations if necessary and re-establish health and sanitary
conditions.
h. Open shelters if necessary.
I. Furnish status reports to the Texas D.P.S. Disaster District Sub -IA.
j. Keep public information, using all available news media
BASIC PLAN
Page 4 of 7
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4. The Emergency Management Coordinator shall serve as a staff advisor to the Mayor and City
Manager in the function of this plan. He shall coordinate the activities of each municipal
department as well as ensure the availability from outside sources of needed skills and
resources not available from within the City government.
5. The various City departments will perform emergency functions related to those they perform
in normal operations, as provided in their Standard Operating Procedures (SOP), as well as
any additional duties that may be assigned. Each department assigned emergency operation
functions will be responsible for preparing an ANNEX to this Plan delineating the procedures
by which it will carry out assigned emergency responsibilities.
6. The intra -departmental chain of command will be the same as during non -emergency
conditions.
B. Emergency Operations Center (FOC)
1. The Mayor, assisted by the City Manager, Emergency Management Coordinator, and the
heads of each municipal department, will exercise direction and control from the Emergency
Operations Center.
2. The Emergency Operations Center (EOC) shall be activated by the City Manager upon
notification of a possible or actual emergency. All department heads and other personnel
having duty assignments in the EOC will report to the center when it is activated.
ASSIGNMENT OF RESPONSIBILITIES
Persons holding the position responsible for given annex are required to continually review and update
annually and submit any changes to the Emergency Management Coordinator, who will then submit all
changes to the TxDPS RLO Region IA.
P - Primary
5 = Secondary
C = Coordinator
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BASIC PLAN
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Perform emergency cleanup and debris removal.
Under nuclear warfare conditions, conduct radiological monitoring of
fallout timing all stages of operations.
B. Increased Readiness for Conditions
See Chart next Page
BASIC PLAN
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VH. SUPPORT
A. Requests for state or federal assistance, including the Texas National Guard or other military
services, will be made to Sub -District IA, Ft. Worth, Texas. This contact can be made through
any Texas Highway Patrolman or via DPS Dallas, (972) 226-7611.
B. All such requests will be made by the Mayor or in his name by another official specifically
authorized by him.
VIII. EMERGENCY POWERS OF GOVERNMENT
During a declared state of disaster, the Mayor and City Council may take extraordinary measures in the
interest of effective disaster management. Such measures may include, but are not limited to, wage, price
and rent controls, rationing or critical resources, establishment of curfews, and restriction of access to, and
egress from affected areas. While the Texas Constitution and the Constitution of the United States
guarantees to each individual the right to remain in thein own homes, the City of Allen may restrict the right
of other persons to enter or remain in the disaster area when their presence would unduly endanger
emergency personnel or other -wise hamper response and recovery activity. All physical resources within
the City of Allen, whether publicly or privately owned, may be utilized when deemed necessary by the
Mayor or the City Council. The City assumes no financial or civil liability for the use of such resources;
however, accurate records of such use will he maintained in case reimbursement becomes possible.
IX. Mutual Aid Agreements- see MurudAldAgreemenrsection
X. CONTINUITY OF GOVERNMENT
A. Line of Succession
To ensure the continuity of City government, the following line of succession has been established:
1. Mayor/Mayor Pro Two
2. City Manager
3. Assistant City Manager
4. Emergency Management Coordinator
5. Police Chief
6. Fire Chief
7. Public Works Director
S. Municipal Judge
Department's individual continuity ofgovernment is established by that departments SOPS.
B. Preservation of Records
In order to provide normal government operations following a disaster, vital records must be protected.
These would include legal documents, as well as personal documents such as property deeds and tax
records. The principal causes of damage to records are fire and water; therefore, essential records
should be protected accordingly. The City Secretary has the responsibility to ensure the maintenance
and preservation of vital records.
X1. IMPLEMENTATION
The Plan will be updated, as necessary, based upon deficiencies identified by drills and exercises, changes
in local government structure, technological changes, etc. The Director/Coordinator will incorporate
approved changes to the Plan and will forward changes to all organizations and individuals identified as
having responsibility for implementation. Revised pages will be dated and marked to show where changes
have been made. The Plan will be activated at least once a year in the form of a simulated emergency in
order to provide practical experience to those having EOC responsibilities.
This Emergency Management Plan for the City of Allen supersedes and rescinds all previous plans and
procedures. This Plan is effective immediately upon signing by the Mayor and it shall be reviewed
annually and re -certified every five years.
' In the event that any portion of this Plan is held to be invalid byjudicial or administrative ruling, such
rating shall not affect the validity of the remaining portions of the plan.
Basic Plan
Page 7 of 7