Min - Library Board - 2013 - 02/05 - RegularI
ALLEN PUBLIC LIBRARY
REGULAR MEETING
FEBRUARY 5, 2013
Present
Cindy Briggs, Board Chair
Board Members Present:
Hugh Brown
Carson Doss
Diane Knaack
Geoffrey Smith
Rajeev Verna
city Staff:
Jeff Timbs, Library Director
' Guest:
Joey Herald, City Council Member
Call to Order and Announce a Quorum is Present
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order
by Board Chair Cindy Briggs at 6:30 p.m. on Tuesday, February 5, 2013, in the Allen Public Library Board
Room, 300 North Allen Drive, Allen, Texas. Dr. Briggs welcomed Council Member Joey Herald, the
CityCouncil liaison to the Library Board,
Reeular Aeenda
1. Approve Minutes of the November 6, 2012 Regular Meeting.
MOTION: Upon a motion made by Carson Doss and seconded by Geoffrey Smith, the Board voted six (6)
for and none (0) opposed to approve the November 6, 2012 minutes. The motion carried.
2. Review and Discuss October, November, and December 2012 Library Statistics.
Although upward trends continued in items checked out, holds, and program attendance, the number of
new patrons added was down in November and December (traditionally slower months) and new titles
' added was either down or flat in the first quarter. This is primarily attributed to the RFID upgrade and
not adding a large number of new materials that will be re -tagged in the spring. The number of library
visitors was also either flat or down, and the correlation between foot traffic and new materials was
discussed.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
FEBRUARY 5, 2013
3. Receive Update on the Library RFID System.
The Library Director made a presentation to the City Council at its January 22 workshop. On February
12, the Council will consider approval of a contract with Alpha Data Corporation to upgrade the
current Checkpoint RED system with 3M hardware and software. The Library's entire collection will
be re -tagged with standardized ISO RFID tags by Library staff from March through May.
Board members compared the new tags to the obsolete Checkpoint tags. The Board discussed the
capabilities and advantages of the system upgrade and also the necessity to complete the project before
summer begins.
4. Receive Update on the Second Floor and Auditorium Carpet.
In the City's FY 2013 budget, the City Council budgeted for replacement of carpet on the second floor,
the Civic Auditorium, and in staff areas on the first floor. The City's Engineering Department is
obtaining estimates for carpet replacement and shelf moving and reconfiguration. A recommendation
for Council action is expected in March. If approved, the project would occur in May before Summer
Reading Programs begin.
5. Receive Update on the Library CaN.
' The Library's cafe space is currently vacant, and the City's Purchasing Department will solicit bids
from interested vendors to operate a cafe for the convenience of Library patrons and the enhancement
of the Library environment. The Board discussed the challenges and opportunities for library cafes in
Allen and elsewhere.
6. Discuss Annual Report to the City Council.
The Library Board's annual report to the Council is scheduled for March 12. Board members were
satisfied with the direction of last year's presentation and anticipate similar content this year. Dr.
Briggs will review the presentation prior to the Council meeting then present the report on March 12.
Board members are encouraged to attend and show support.
7. Adjourn.
MOTION: Upon a motion made by Rajeev Verma and seconded by Diane Knaack, the Board voted
six (6) for and none (0) opposed to adjourn the Board meeting at 7:55 p.m.
These minutes approved on the 7th day of May, 2013.
' APPROVED:
Cindy Brig , ChairObAon Devitat Widmer, Secretary