Min - Library Board - 2013 - 05/07 - Regular' ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 7, 2013
Present:
Hugh Brown, Vice Chair
Board Members Present:
Devito Widmer
Carson Doss
Diane Knaack
Geoffrey Smith
Rajeev Verma
City Staff:
Jeff Timbs, Library Director
Erin Spicer, Youth Services Manager
Guest:
Joey Herald, City Council Member
Call to Order and Announce a Out rum is Present
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order
by Board Vice -Chair Hugh Brown at 6:31 p.m. on Tuesday, May 7, 2013, in the Allen Public Library Board
Room, 300 North Allen Drive, Allen, Texas. Hugh welcomed Councilmember Joey Herald, the Council liaison
to the Library Board and Library Youth Services Manager Erin Spicer.
Re¢ular Aeenda
Approve Minutes of the February 5, 2013 Regular Meeting.
MOTION: Upon a motion made by Carson Doss and seconded by Geoffrey Smith, the Board voted six (6)
for and none (0) opposed to approve the November 6, 2012 minutes. The motion carried.
2. Preview Summer Reading Program Activities.
Erin spoke about the program that starts June 10, 2013. It's suggested that the children read for at least
'
11 minutes each day. There are events for every age group to include story times and shows. There is
also an adult reading program with the theme of Super Heroes. There are 100 teen volunteer slots
available with applications accepted through May 12, 2013.
'ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 7, 2013
PAGE
3. Discuss and Complete the Annual Board Evaluation Form.
Jeff provided the evaluation form for review which is due by the end of May 2013. It's great to have
teachers on the board but business members bring new thoughts and ideas. Hugh stated that we have a
more diverse board with a good mix of backgrounds reflecting the demography of Allen. Hugh will
work with Cindy to re -use parts of last year's evaluation as we all agreed it is still a valid reflection of
the needs. At this time, no board members are planning to resign.
4. Update on the Library RFID System.
New security gates are installed. Within one week, all current shelf items will be tagged. Video and
music are being moved to the Support Services workroom for tagging. The software still needs to be
installed and There was extensive discussion last meeting. Library staff members have been re -tagging
the collection. the alarm system turned on. The new RFID system will be in operation next week. The
self-service units will be installed by the end of June.
5. Update on the Second Floor and Civic Auditorium Carpet.
' The City Council approved the expenditure in this year's budget. Work begins May 11 in the
Auditorium. The staff areas will be done May 17-19, the second floor work will start May 20. The
second floor will be closed May 18-28. The old carpet was 8 years old and was walked upon by over
2.5 million visitors. The new carpet will be modular tiles except for the Auditorium.
6. Update on the Library Cafe.
A request for proposal was sent out, and three responses were received. City buyer Rosanne Lemus
and Jeff met with all three and have identified the preferred vendor. They are finalizing the deal now
with opening expected this summer. They have food service experience, and it will be a family -run
operation open for breakfast and lunch with afternoon snacks. They hope to offer some culturally
diverse options to reflect the community and encourage others to try new foods.
7. Update on the Magazine Lounge.
The Board did a walk-through to see where the car went backwards into the Magazine Lounge causing
extensive damage although fortunately no one was injured. Insurance adjusters are providing estimates
for repair costs, and the City will work to cover any difference between covered and uncovered
expenses.
8. Review and Discuss January, February, and March 2013 Statistics.
There was no discussion of the provided handouts.
1
ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 7, 2013 PAGE 3
9. View 2011-2012 Annual Report Video.
This was the first time a video was used instead of a PowerPoint presentation. Excellent work! Cindy
introduced the video to the City Council and then offered closing comments. The video was also
shown last month to the Friends of the Library Endowment Fund. It will be on You Tube and ACTV.
10. Items of Interest. /Board announcements regarding local civic and charitable events, meetings,
fundraisers, and awards./
Calendar — the next Board meeting will be August 6.
Library Staff Appreciation Day is sponsored by the Friends of the Library and lunch is provided for
staff in-service days. The next one will be August 23.
11. Adjourn.
MOTION: Upon a motion made by Carson Doss and seconded by Geoffrey Smith, the Board voted six (6)
for and none (0) opposed to adjourn the Board meeting at 7:32 p.m.
These minutes approved on the 6th day of August, 2013.
k... 0, t
i�
L/Ll..� I� I �:i �° Q
1