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Min - Library Board - 2013 - 08/06 - Regular1 Present: Cindy Briggs, Board Chair Board Members Present: Hugh Brown, Vice Chair Devito Widmer, Secretary Carson Doss Diane Knaack Geoffrey Smith City Staff: 'Jeff Timbs, Library Director Gueat: Linda Kapocsi Kathryn Lysko Rekha Mathai Jason Wright ALLEN PUBLIC LIBRARY REGULAR MEETING AUGUST 6, 2013 Call to Order and Announce a Quorum is Present With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to order by Cindy Briggs at 6:30 p.m, on Tuesday, August 6, 2013, in the Allen Public Library Board Room, 300 North Allen Drive, Allen, Texas. Cindy welcomed 4 guests interested in becoming Board members Regular Agenda 1. Approve Minutes of the May 7, 2013 Regular Meeting. MOTION: Upon a motion made by Carson Doss and seconded by Geoffrey Smith, the Board voted six (6) for and none (0) opposed to approve the May 7, 2013 minutes. The motion carried. 'ALLEN PUBLIC LIBRARY REGULAR MEETING AUGUST 6, 2013 PAGE 2 2. Express Appreciation to Outgoing Board Members Hugh Brown and Rajeev Vermin for Their Service to the City. Cindy expressed personal and professional appreciation for their participation on the Board. She mentioned that Hugh definitely has gone above and beyond in his support of the Library through his service to the Library Board and the Friends Endowment Fund. Rajeev was not present to receive his comments of appreciation. Hugh was grateful for the opportunity to serve and gratified to see so much interest from potential Board members. 3. Update on the Library RFID System. Jeff discussed that the system went live on May 14 ahead of schedule. Staff put in lots of time and effort on rhe project. No bugs in the system have been noted. It's great to have updated technology and the ability to upgrade in the future. Some patrons were impacted by some materials not being immediately available due to capturing popular items for tagging. ' 4. Update on the Second Floor and Civic Auditorium Carpet. Jeff reported that the carpet project is finished. Now the quotes for painting are coming in and that work should be completed in September. There may be a soft re -opening to showcase the new 2nd floor look and layout which is now more open and spacious. With the repositioning of the shelving, the security and lighting me now improved. There are more patrons, and they are staying longer. 5. Update on the Library Cafe. The Food for Thought Cafe opened for business on July 1 st. They are doing fairly well and are not expecting to make a large profit. They have opened for some events but found that it is not cost- effective to be open for all programs. The schedule will be revised, and they are currently closed on Saturday and Sundays. Comments from patrons indicate that the food is fresh and delicious and the prices are reasonable. 6. Update on the Magazine Lounge. ' Jeff advised that reconstruction started last week and they are about 2 weeks from being finished. The metal panel is ordered and then needs to be shaped and installed. The final result will be 100% true to the original design. ALLEN PUBLIC LIBRARY 'REGULAR MEETING AUGUST 6, 2013 PAGE 3 7. Update on the Library Usage Mapping Project. Working with City GIS staff, maps have been created that show the concentration of Library card holders both within the county and within the city of Allen. This information and maps will be used to market the library to the public and to the schools. In the fall, librarians will visit the schools, taking the Library video with them, to market the library with the goal of increased usage. Geoffrey asked about the summer reading program data. The summer usage as related to each school was not captured this year but will be captured next year. Geoffrey also asked if this will help with Collin County funding. Jeff advised that only if other cifies in the County capture similar. This is a new way to approach library data collection and usage. 8. Discuss Possible Changes to the Library Logo The current logo is over 10 years old. The City requires that any logo use red and blue colors and the stylized letter "A". The logo needs to be more recognizable and one that doesn't limit ' the Library to the depiction of one person reading one book. Jeff provided some samples of other library logos and asked the board to provide some feedback by next meeting. New library cards will be printed next spring so the goal is to finalize a new logo before then. The new logo may include the vision statement "a welcoming place to inspire the mind." 9. Review and Discuss April, May, and June 2013 Library Statistics. This has been an atypical year. The RFID implementation caused a 500/6 reduction in purchases that for the first 8 months. A number of initiatives, including the carpet project, resulted in flat or decreased statistics. However, June program attendance was 7500 — the highest ever. There were 2 other new highs this summer: checkouts were 101,000 and visitors were 41,000. The summer reading program ended August 4. Preliminarily, 3400 children participated which is a 13% increase from 2012, and 514 teens participated, a 19% increase. In addition, 388 adults participated, a 48% increase from 2012 and read 4486 books, an increase of 418%. Kids Program at Watters Creek on September 14 and another program with Santa's Village in December. I10. Items of Interest. [Board announcements regarding local civic and charitable events, meetings, fundraisers, and awards] I 1 L ALLEN PUBLIC LIBRARY REGULAR MEETING AUGUST 6, 2013 PAGE The Library will be closed August 23 for staff development. The Friends are unable to provide food due to scheduling so the new cafe will cater lunch. Jeff shared upcoming calendar events for August, September, and October. There will be a library card sign-up at the Lucky Duck Rids Program at Watters Creek on September 14 and another program with Santa's Village in December. Il. Adjourn. MOTION: Upon a motion made by Carson Doss and seconded by Diane Knaack, the Board voted six (6) for and none (0) opposed to adjourn the Board meeting at 7:35 p.m. The motion carried. These minutes approved on the 5th day of November, 2013. APPROVED: A EST: ChairP�� Secreta'