Min - Library Board - 2013 - 11/05 - RegularALLEN PUBLIC LIBRARY
' REGULAR MEETING
NOVEMBER 5, 2013
Present:
Cindy Briggs, Board Chair
Board Members Present:
Devita Widmer, Secretary
Diane Knaack
Geoffrey Smith
Linda Kapocsi
Rekha Mathai
City Staff:
Jeff Timbs, Director
Guests:
' Joey Herald, City Councilmember and Liaison to the Board
Call to Order and Announce a Ouorum is Present
With a quomm of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair Cindy Briggs at 6:30 p.m. on Tuesday, November 5, 2013, in the Allen Public Library
Board Room, 300 North Allen Drive, Allen, Texas.
Welcome New Board Members.
Cindy welcomed our new board members, Linda Kapocsi and Rekha Mathai. She encouraged them to
ask questions and share their thoughts. Lia Bai was absent.
2. Nominate and Elect Officers for 2013-2014.
Cindy was nominated to serve again as Chair, Devita as Secretary, and Geoffrey as Vice -Chair.
There were no other nominations from the Board. Joey Herald provided parliamentary advice for
voting on a slate of officers as opposed to voting for each officer individually. The Board elected a
slate of officers.
MOTION: Upon a motion made by Devita Widmer and seconded by Diane Knaack, the Board voted six
' (6) and none (0) opposed to approve the slate of Cindy Briggs for Chair, Geoffrey Smith for
Vice -Chair and Devita Widmer for Secretary,
ALLEN PUBLIC LIBRARY
REGULAR MEETING
' NOVEMBER 5, 2013 PAGE 2
3. Approve Minutes of the August 6, 2013 Regular Meeting.
MOTION: Upon a motion made by Devito Widmer and seconded by Diane Knaack, the Board voted six
for and none (0) opposed to approve the August 6, 2013 minutes. The motion carried.
4. View the 2011-2012 Annual Report Video.
Jeff showed the video, primarily as an introduction for the new Board members but also to spur
discussion about the 2012-2013 Annual Report.
5. Discuss 2012-2013 Board Accomplishments for Recognition at the Annual Board
Appreciation Dinner in December 2013.
Group discussion about the accomplishments during 2012-2013 included affirmation that we are
overseeing the Library Goals, Strategies, Policies, Activities, and Usage and also the preparation of
the Annual Report to the City Council. The list of accomplishments will be forwarded to the City
Secretary to include in the recognition of the Board at the City Appreciation Dinner on December 13,
2013. Current and outgoing members will be recognized at the dinner.
6. Discuss 2012-2013 Board and Library Accomplishments for Inclusion in the Annual Report to
the City Council.
Board members strongly indicated a preference to prepare another video to communicate and hold the
audience's attention more effectively. A video can also be used to market the Library in the
community. The Board wants to include the Library renovations and patron comments. Library staff
plans to have the video ready for the February 4 board meeting to solicit Board feedback and then
schedule a date on the City Council's agenda for the presentation.
7. Identify Library Outreach Opportunities in the Community and Determine Board Members'
Availability as Potential Speakers.
Cindy asked the Board to notify her if there is interest and availability to be a guest speaker. She also
asked for suggestions on where Board members could speak in the community. Jeff advised there
have been presentations or display tables at the schools for parents' nights and that the Scouts usually
contact the library and tour there. Linda suggested purchasing a stand-up portable screen to display
the video at the display tables. The City Council will provide new name tags for a cohesive look
throughout the city boards and these should be worn at all events and outreach opportunities. Linda
suggested we reach out to ESL groups and Jeff advised that a retired staff member is doing this as a
volunteer project in cooperation with Allen ISD. Devita questioned how the library is reaching out to
senior groups that are not mobile. Jeff advised that the Library has worked with Victoria Gardens.
The decision was made to donate non -collection items to them.
8. Review and Discuss July, August, September, and Year -End 2013 Library Statistics.
July was a very busy month. August and September were somewhat busy but less than July as is
' customary. Circulation was up 4.5% for each month of the fourth quarter. RFID is successful and
easier to use with 19-21% usage each month for self -check. For the year, annual circulation was over
900,000 for the second consecutive year. The gate counters have helped capture more accurate
ALLEN PUBLIC LIBRARY
REGULAR MEETING
' NOVEMBER 5, 2013 PAGE 3
statistics for the number of visitors. Some of the statistics were lower or the same as FY 2012, in part
because the library was closed for 10 days for renovations, and the RFm implementation delayed the
purchase of new materials for the first part of 2013. There are currently about 60,000 active card
holders. From FY 2009 through FY 2013, the Library circulated 4.1 million items, hosted 1.6
million visitors, and welcomed 190,000 program attendees.
9. Review Progress of the GIS Mapping Project for Allen Library Usage.
Jeff shared 3 GIS maps with the Board, showing that the majority of active Library usage is from
residents of Allen, with the remainder primarily from McKinney, Plano, Fairview, and Lucas. When
these maps were created, all Collin County libraries were added. The mapping shows that some
residents of other cities use the Allen Public Library, whether in addition to or instead of their own
library. Statistics indicate that approximately one-third of Library visitors check out materials,
meaning two-thirds visit for other reasons such as socializing, tutoring, and attending meetings and
programs. Jeff would like to see circulation by collection area and material types correlated by
neighborhood, but it has not been possible to retrieve those statistics by geographic location.
10. Items of Interest.
• December 13 is the Board Appreciation Dinner.
• Jeff provided November Calendars.
' • Cindy mentioned the invitation for the Hockey games and suggested attendance as a group again.
• Devita asked about the status of the new logo and Jeff advised it will be on the next Board
agenda.
11. Adjourn.
MOTION: Upon a motion made by Geoffrey Smith and seconded by Diane Knaack, the Board voted six
(6) for and none (0) opposed to adjourn the board meeting at 7:55 p.m.
These minutes approved on the 4th day of February, 2014.
,APPROVED:
1.LIL�CHAIR PER90N_ Ld1 II_ r. ! SECRETARY.'
1