Min - Library Board - 2016 - 02/02 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
FEBRUARY 2, 2016
Present:
Devida Widmer, Board Chair
Board Members Present:
Diane Knaack
Shahmeen Khan
Richard Ackerman
Kimberly Hinton
Rekha Mathai
Michelle Perry
City Staff Present:
Jeff Timbs, Director
Claudia Wayland, Youth Services Manager
' GUESTS:
13SLa
Call to Order and Announce a Quorum is Present
With a quorum of Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Devita Widmer at 6:30 p.m. on Tuesday, February 2, 2016, in the Allen Public Library
Board Room, 300 North Allen Drive, Allen, Texas.
Regular Agenda
1. Approve Minutes of the November 3, 2015 Regular Meeting.
MOTION: Upon a motion made by Michelle Perry and seconded by Richard Ackerman, the Board voted
Seven (7) for and none (0) opposed to approve the November 3, 2015 minutes. The motion
carried.
2. Discuss Possible Reception for the Courtyard.
The possible dates identified were April 30th or May 14th due to factors related to weather,
spring break, school graduation, and most importantly, the flowers being in bloom. Jeff will
' propose these dates to several organizations to decide on the best date. Mornings are better
than the afternoon. The reception will occur when the Library opens in the morning.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
' FEBRUARY 2, 2016 PAGE 2
3. Review and Discuss the 2014-2015 Annual Report Video to the City Council.
The Board watched the annual report video to be presented at a future City Council meeting.
Board members were encouraged to attend that Council meeting. The video received
positive feedback from the Board members, particularly noting that the video was well -made
and included effective interviews with Library patrons.
4. Update on the Status of the 2014-2015 Library Excellence Award Application.
For the second consecutive year, the Allen Public Library applied for and received the
Achievement of Library Excellence Award from the Texas Municipal Library Directors
Association (TMLDA). The award will be presented to the Library at the March 8th City
Council meeting. Board members were encouraged to attend.
5. Discuss the Status of County Funding for the Library.
Library Directors in Collin County will meet with County Commissioner Chris Hill on
February 17 for input on the County's possible direction regarding libraries. The Directors
are not optimistic about continued funding from the County next year but would prefer to
' know the status before budgets are developed for 2016-2017.
6. Update on Library Facility Projects and General Obligation Bond Process.
New carpeting was completed on the first floor in December 2015. Steps are being taken to
replace or upgrade the HVAC system while keeping open options to increase heating and
cooling capacity if the Library expands.
The City Council will call for the Capital Improvement Bond Election at their next meeting
on February 9. The election would be on Saturday, May 7, in conjunction with City Council
and School Board races. The bond requests total $93 million, of which $16 million will be
for the Library if approved. Presentations about the expansion will be held at local
community events and a high level fact sheet will be created and distributed
7. Discuss October, November, and December 2015 Library Statistics.
October: Total items checked out increased by 5.6% over last Oct, program attendance
increased by 4.7% reference requests decreased by 21%, and visits increased by 4.5%
compared to last October.
November: Total items checked out increased by 3.5% over last November, program
attendance decreased by 8.25%, reference requests decreased by 24.1%, and visits increased
by 2.1% compared to November 2014.
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ALLEN PUBLIC LIBRARY
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FEBRUARY 2, 2016 PAGE 3
December: Total items checked out increased by 6.7% over last December, program
attendance decreased by 16.1%, reference requests decreased by 19.6% and visits increased
by 3.2% compared to December 2014.
8. Updates on Friends of the Library, Friends of the Library Endowment Fund, and ALLen
Reads Activities.
• Friends of the Library president Dana lean resigned, and the interim president is Jane
Bennett, the ALLen Reads chairperson, until a new president is approved.
• The Friends' strategic planning workshop is scheduled for February 17th.
• The Endowment Fund Board added new members and plans to fill its remaining vacancy
at the April meeting.
• Allen Reads begins February 11 with Mariachi group Mariachi Rosas Divinas at 7:30 in
the Auditorium.
• This yew's ALLen Reads book selections are: Texas Eats and Cook -A -Doodle -Do.
Discuss Items for Future Board Meeting Agendas.
Review or plan the courtyard garden reception based on response from participating groups.
10. Items of Interest. [Board announcements regarding local civic and charitable events, meetings,
fundraisers, and awards.]
a. February 11 —April 10 — ALLen Reads.
b. February 26 — Library closed for Staff Development.
c. March 8 — Presentation of Library Award at the City Council meeting at 7:00 p.m.
d. May 3 —Next Scheduled Board Meeting, 6:30 p.m.
e. Other Calendar Items.
11. Adjourn.
MOTION: Upon a motion made by Richard Ackerman and seconded by Diane Knaack, the Board voted
seven (7) for and none (0) opposed to adjourn the board meeting at 7:35 p.m.
These minutes approved on the 3rd day of May, 2016.
APPROVED:
CHAIRPERSON
ATTEST:
SECRETARY