Min - City Council - 1986 - 04/15 - WorkshopALLEN CITY COUNCIL
CALLED - SPECIAL WORKSHOP SESSION
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Mr. Hidell reviewed with the Council the proposed time line
for their participation for all of the municipal projects, advised
of municipal projects that they had completed or were working
on at this present time, and advised of the team support that
they would provide on each project until total completion.
Mr. Hidell also advised that they encouraged ownership involvement
in the development of the site.
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Present:
Donald P. Rodenbaugh, Mayor
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Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Pendleton
Jack Pennington (arrived at 8:19 p.m.)
Absent:
Jim Wolfe
City Staff:
Jon McCarty, City Manager Richard Carroll, Chief of Police
Marty Hendrix, City Secretary Barbara Buehler, Library Director
Michael Stanger, Admin. Asst.
The called - special workshop session of the Allen City
Council was called to order by Mayor Rodenbaugh at 7:11 p.m.
on Tuesday, April 15, 1986, in the Council Chambers of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
City Manager Jon McCarty spoke briefly before the Council
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on the presentations to be made by the three architectural firms, and
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the materials that had been distributed to the Council for
review, being costs proposed by each firm, notes from city staff
on references that had been contacted, and the rating sheet to
be used to rate each presentation. Mr. McCarty also advised
the Council that these presentations had been made to the Library
Board in an abbreviated form on Monday, April 14th, and their
comments would be forthcoming to the Council later in the meeting.
Presentation by Architects (Agenda Item II)
Mayor Rodenbaugh advised that the first presentation would
be William H. Hidell Architects, Incorporated.
Members of the William H. Hidell Architects and their
associates, Sasaki Associates, Inc., that were present for
the presentation were:
William H. Hidell, III - William H. Hidell Architects
Denelle C. Wrightson - William H. Hidell Architects
Gregory S. Ibanez - William H. Hidell Architects
Stephen E. Hamwey - Sasaki Associates
Randy Thueme - Sasaki Associates
William H. Hidell, III, spoke before the Council on the
background of his company, provided profiles of his associates,
and advised of their interest in this project for the design
of the municipal facilities to be located on the city's property.
Mr. Hidell then introduced each of his associates to the
Council as shown above.
Mr. Hidell reviewed with the Council the proposed time line
for their participation for all of the municipal projects, advised
of municipal projects that they had completed or were working
on at this present time, and advised of the team support that
they would provide on each project until total completion.
Mr. Hidell also advised that they encouraged ownership involvement
in the development of the site.
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ALLEN CITY COUNCIL
APRIL 15, 1986
Page 2
Presentation by Architects (cont'd) (Agenda Item II)
Stephen Hamwey, with Sasaki Associates, spoke before the
Council on the function of his firm in the project as the civil
engineer, provided background information on his firm, advised
of current projects his firm was working on, and how his firm
would approach their work in this project.
Randy Thueme, with Sasaki Associates, presented to the
Council a site analysis of the city's property and pointed
out the assets of the site. He then presented and reviewed
four separate conceptual schemes of layouts for the city's
property. The schemes were titled, "The Mall", "The Quadrangle",
"The Lagoon", and "The Square". Mr. Thueme advised the Council
that these were just concepts and were not final products.
He advised that they would also work closely with city staff,
the Council, etc., to obtain input for the final design and
what the city wanted on their property.
Denelle C. Wrightson, with William H. Hidell Architects,
spoke before the Council on the design process and explained
that the architects would want a lot of involvement from all
parties to reach a plan and that goals for completion would
then be set.
Mr. Hidell provided some closing comments on their
enthusiasm for doing this project for the city.
The Council discussed with the architects the extra
charges that may be incurred by the city for additional
consultants that might be needed on this project, an explanation
of the charges that they proposed to do this project and
the capabilities of their in-house staff; if they were aware
of the commercial property located adjacent to the city's
property and how it may effect the city's design; if these
firms had been involved in the designing of "smart buildings"
which contained up-to-date computer equipment needs, efficiency
heating and air conditioning equipment; if their firm would
be able to work with adjacent property owners to work on a
unique design for this area; which area of building design
they felt they were strongest in; if they were aware of the
proposed Sesquicentennial Park to be located adjacent to the
Central Fire Station; if Sasaki had made presentations to the
Council before on other projects; and why their rates were a
fixed fee rather than being a percentage of construction.
With no further questions from the Council, the Mayor
thanked Mr. Hidell and his associates for their presentation.
The Mayor recessed the called - special workshop session
at 8:10 p.m. The workshop session reconvened at 8:19 p.m.
Mayor Rodenbaugh advised that the next presentation would
be made by F & S Partners, Incorporated and The Oglesby Group,
Inc.
Members of F & S Partners, Incorporated and The Oglesby
Group that were present for the presentation were:
James R. Bullock - F & S Partners, Inc.
Enslie O. Oglesby - The Oglesby Group
Ronald E. McFarland - F & S Partners, Inc.
Jay E. Frank - F & S Partners, Inc.
Kenneth M. Cox - Consultant - Jail Planner
Jim Bullock, with F & S Partners, Inc., distributed an
agenda for their presentation to the Council.
Mr. Bullock spoke before the Council on the background
of his firm and the joint venture with The Oglesby Group for
the city's project and of their interest to do the project.
Mr. Bullock then introduced each of his associates to the
Council as shown above.
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APRIL 15, 1986
Page 3
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Presentation by Architects (cont'd) (Agenda Item II)
Bud Oglesby, with The Oglesby Group, spoke before the
Council on the overall design coordination of this project
and the members of the team to be involved.
Kenneth Cox, Jail Planner Consultant, spoke before the
Council on his background in law enforcement and on the
development of the jail standards proposed for state law,
and of his work with other entities to provide proper jail
facilities.
Jay Frank, with F & S Partners, spoke before the Council
on the design of the library and of the elements to be con-
sidered in the design. Mr. Frank then presented a slide
presentation showing interiors and exteriors of different
library buildings his firm had designed.
Mr. Bud Oglesby then continued the slide presentation
by showing various buildings he had designed and advised of
the design coordination on those projects.
Ron McFarland, with F & S Partners, Inc., spoke before
the Council on the project management aspect and of the
work on the timing of the project.
Jim Bullock summarized their qualifications and pointed
out their six years of working with the City of Allen on
the renovation to the police station, library, construction
of the service center and Fire Station No. 2.
The Council discussed with F & S Partners, and The Oglesby
Group why landscape architects and interior design had not been
included in their proposed architectural costs; who the major
project coordinator would be on this project; if a time frame
had been developed for the design coordination showing amount
of time needed to work with City Council and city staff and
on the design and work to be continued after that time; what
they considered the main access to the city site to be; what
the vocal point on the city's property seemed to be; if the
adjacent commercial property posed any problem to the city's
property; and if their firms are willing to work with adjacent
property owners to try and create a unique design in that area.
With no further questions from the Council, the Mayor
thanked Mr. Bullock and his associates for their presentation.
The Mayor recessed the called - special workshop session
at 9:07 p.m. The workshop session reconvened at 9:19 p.m.
Mayor Rodenbaugh advised that the last presentation would
be made by Hobbs-Wiginton-Fawcett/Taft Architects.
Members of Hobbs-Wiginton-Fawcett/Taft Architects that
were present for the presentation were:
Ronald H. Hobbs - Hobbs-Wiginton-Fawcett
James O. Wiainton - Hobbs-Wiginton-Fawcett
Jerry R. Fawcett - Hobbs-Wiginton-Fawcett
John Casbarian - Taft Architects
Danny Samuels - Taft Architects
Jerry Fawcett, with Hobbs-Eiginton-Fawcett, spoke before
the Council on the background of his firm and the qualifications
of his associates.
Mr. Fawcett then introduced each of his associates to the
Council as shown above.
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ALLEN CITY COUNCIL
APRIL 15, 1986
Page 4
Presentation by Architects (cont'd) (Agenda Item II)
Dan Hobbs, with Hobbs-Wiginton-Fawcett, then presented
a slide presentation showing various architectural projects
that they had designed.
John Casbarian, with Taft Architects, then presented
a slide presentation showing the various building designs
created by his firm and advised of the use of models and
drawings during the design process.
The Council discussed with Hobbs-Wiginton-Fawcett/Taft
Architects the fees they .had proposed for the city's project
and any additional fees for other consultants or for interior
design and how much of this could be done in-house; if all
six gentlemen would be involved in the project from beginning
to end and who the main project coordinator would be.;. if they
had been involved in networking of buildings as to computer
needs and access; if the firms had any experience dealing
with other entities, such as private and public, to work toget-
her to create a unique design for both parties; what the major
access would be to the city's property; and if the firms were
aware of the Sesquicentennial Park location adjacent to the
Central Fire Station.
James Wiginton spoke before the Council on all of the
team members working together on this project and that parts
of it would not be divided up and he stressed the major need
to work with clients to determine what type of design and
needs they have and want for their proposed projects.
With no further questions from the Council, the Mayor
thanked Mr. Wiginton and his associates for their presentation
The Mayor recessed the called - special workshop session
at 10:20 p.m. The workshop session reconvened at 10:30 p.m.
Discussion on Selection of an
Architect (Agenda Item III)
City Manager Jon McCarty reviewed with the Council again
the rating sheet and how city staff had used the rating system.
The Council discussed not using the proposed rating system,
but developing their own. The Council discussed items they
considered should be a part of the rating, those being emphasis of
involvement in the project design by city officials and staff,
whether the city wanted the design to be traditional or innovative,
and how much difference was there in the cost between each of
the different firms.
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The Council reviewed the memos prepared by city staff as
to various references that had been obtained on each of the
architectural firms and asked the staff questions regarding
various aspects of their notes.
The Council was advised that comments from the Library
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Board were available for their review and that they had made
a recommendation. There was considerable discussion on whether
a recommendation from the Library Board was appropriate at
this time or whether the Council should make its determination
and then view the Library Board's recommendation. It was the
consensus that the Library Board's comments would be distributed
to each Council Member and each member would decide if he
wanted to also see the recommendation of the Library Board.
Barbara Buehler, Library Director, distributed copies of
the comments from the Library Board and the Council reviewed
the comments.
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ALLEN CITY COUNCIL
APRIL 15, 1986
Page 5
These minutes approved on the 1st day of May
1986.
Marty Hendrix, ITY SECRETARY r
Discussion on Selection of an
Architect (cont'd) (Agenda Item III)
There was further discussion by the Council on which
firm they considered to be the most traditional group, the
firm that was most oriented to group participation, and the
firm that demonstrated the highest creativity and uniqueness.
Using their own method of rating, the Council Members
then wrote down their ranking of the architectural firms
by rating them, first, second and third. The following is
a result of that ranking:
1. William H. Hidell Architects
2. Hobbs-Wiginton-Fawcett/Taft Architects
3. F & S Partners/The Oglesby Group
Mayor Rodenbaugh advised the Council that their formal
action on the architect selection would take place at the
City Council Meeting to be held on Thursday, April 17, 1986.
Items of Interest to the
Council (Agenda Item IV)
There were no items of interest to the Council at this
time.
Adjournment (Agenda Item V)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
6 - 0 to adjourn the called - special workshop
session of the Allen City Council at 11:15 p.m.
on Tuesday, April 15, 1986. The motion carried.
These minutes approved on the 1st day of May
1986.
Marty Hendrix, ITY SECRETARY r