Min - City Council - 1986 - 05/01 - RegularALLEN CITY COUNCIL
REGULAR SESSION
MAY 1, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Jack Pennington
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
At 7:00 p.m. on Thursday, May 1, 1986, the Allen City
Council convened in order to have their annual Council photograph
taken for the 1986 - 1987 Council.
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:30 p.m. on Thursday, May 1,
1986, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Texas.
Plaque -of -Appreciation to
Outgoing City Council Member -
Place No. 2, Jim McClure (Agenda Item II)
Mayor Rodenbaugh presented a plaque -of -appreciation to
outgoing Council Member Jim McClure, Place No. 2, and extended
the City Council's appreciation to Mr. McClure for his six
years of service to the city.
CONSENT AGENDA (Agenda Item III)
At the request of City Manager Jon McCarty, Consent Agenda
Item "D" was removed from the Consent Agenda for individual
consideration.
MOTION: Upon a motion made by Councilman Pennington and seconded
by Councilman Wilson, the Council voted 7 - 0 to approve
and adopt all remaining items on the Consent Agenda as
recommended and as follows:
A. Approval of City Council Minutes of April 15, 1986 -
Called - Special Workshop Session.
B. Approval of City Council Minutes of April 17, 1986 -
Coe Regular Session.
C. Authorization to city staff to pay bills associated
with the 1979 Capital Improvement Program as follows:
1. David C. Moak Surveyors, Inc. $1,000.00
Topo & Tree Location of 51.518
acres of land out of the G. W.
Ford Survey, Abstract No. 328,
Collin County, - Project:
Ford Park Site
13d
ALLEN CITY COUNCIL
MAY 1, 1986
Page 2
CONSENT AGENDA (cont'd) (Agenda Item III)
E. Ordinance No. 696-5-86: An Ordinance of the City of
Allen, Collin County, Texas, Annexing the Hereinafter -
Described Territory to the City of Allen, Texas,
Approximately 47.253 Acres Located in the Frances
Dosser Survey, Abstract No. 280; Collin County, Texas,
and Extending the Boundary Limits of the City so as
to Include Said Hereinafter -Described Property Within
the City Limits and Granting to All Inhabitants and
Owners of Said Property All of the Rights and Privi-
leges of Other Citizens and Binding All Inhabitants
By All the Ordinances, Acts, Resolutions and Regul-
ations of Said City; Providing a Severability Clause;
and Providing for the Effective Date of Said Ordinance.
Ordinance No. 697-5-86: An Ordinance of the City
Council of the City of Allen, Collin County, Texas,
Amending Ordinance No. 543-9-84 Levying a Fee for
the Use of The Swimming Pool at Ford Park; Providing
for the Collection of Such fees, Directing the Parks
and Recreation Board to Provide for Rules and Regul-
ations for Subject Pool; Directing the Parks and
Recreation Board to Provide for Programming of Sub-
ject Pool, and Providing for an Effective Date.
Set June 5, 1986 as a Public Hearing Date on a
Request by Christ the Servant Lutheran Church for
a Specific Use Permit and Amend Planned Develop-
ment No. 4 by Site Plan Approval on Three Acres
of Land Located at the Northeast Corner of S.H. 5
and Hightrail Drive.
The motion carried.
End of Consent Agenda
Authorization to City Staff to Pay
Bills Associated with the (Consent Agenda
1985 Capital Improvement Program Item III -D)
City Manager Jon McCarty advised that he had removed this
item so that the Director of Community Development could speak
before the Council on the payments to be made to Landmark
Development Company per the facilities agreement entered into
by the city and Landmark.
Bill Petty, Director of Community Development, distributed
to the Council a detailed listing of the original estimates
for construction of improvements to Bethany Road and Jupiter
Road per the facilities agreement entered into by the city with
Landmark Development Company. He then pointed out the actual
costs and that the funding for the reimbursement to Landmark
came from county bond funds, escrow funds, and 1985 city bond
funds.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve Consent Agenda Item III -D and authorize city
staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Landmark Development Company $790,015.66
Facilities Agreement - Paving
and Storm Drainage for Jupiter
Road between Bethany Drive and
Chaparral Road. ($445,813.28)
Facilities Agreement - Paving
and Storm Drainage for Bethany
Road between Jupiter Road and
State Highway 5. ($329,492.38)
W
ALLEN CITY COUNCIL
MAY 1, 1986
Page 3
134
Authorization to City Staff to
Pay Bills Associated with the (Consent
Agenda
1985 Capital
Improvement Program (cont'd) .Item
III -D)
1.
Landmark Development Company (cont'd)
Facilities Agreement - Reimbursement
for 7,305 linear feet of six inch
curb replacement on Bethany Road
between S. H. 5 and U.S. 75 ($14,710)
2.
The SWA Group
$1,447.49
Contract for Streetscape for
Phase I of the Main Street
Project - Reimbursable Expenses -
Period: 3/1 - 3/31/86
3.
The SWA Group
$2,349.30
Contract for Streetscape for
Phase I of the Main Street
Project - Professional Services
Rendered - Period 3/1 - 3/31/86
4.
Texas Power & Light Company
$2,411.00
Difference in cost of overhead
single phase 480 volt service
and overhead three phase 120
volt service to street lights
at Allen Drive and the Central
Fire Station, Period: 4-16-86
5.
Texas Power & Light Company
$1,835.00
Difference in cost of overhead
single phase 180 volt service
to street lights at Butler and
Main in Allen, Period 4-16-86
6.
Texas Power & Light Company
$2,834.00
Difference in cost of overhead
single phase 480 volt and over-
head three phase 120 volt service
to street light at Cedar Street
and Main Street
7.
Southwestern Laboratories, Inc.
$ 575.00
Contract for Construction of
Main Street - Phase I - Tests
and Trip Charges - Period:
March 12 & 19, 1986
8.
Mr. Charles E. Foster
$ 195.86
Contract for Construction of
Main Street - Phase I - 4"
Drain Pipe and 4 Hours of
Labor
9.
Gohmann of Texas
$ 732.94
Contract for Construction of
Main Street - Phase I -
Hot Asphalt Mix - Period:
4/7 & 4/9/86 - Invoices 9424 &
9431
10.
Angel Concrete Company
$70,411.86
Contract for Construction of
Main Street - Phase I -
Estimate No. 6
Period: 3/24/86 - 4/25/86
134
ALLEN CITY COUNCIL
MAY 1, 1986
Public Hearing: Request to Amend
Page 4
(Agenda Item IV -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Amend Planned
Development No. 27 and Approve a Site Plan for Motel
on One Acre of Land Located at the Northwest Corner
of Future Raintree Circle and Proposed Allen Drive,
West of U.S. 75 and Consider an Ordinance Amending
Planned Development No. 27 and Attaching the Approved
Site Plan as Exhibit "D".
R. C. Sevak, representing Greastwestern Inn, presented to
and spoke before the Council on this request for a motel on
a 1 acre tract of land out of the Bray Central Addition, Lot 1,
Block H, situated in the W. J. Jackson Survey, Abstract No. 484.
Mr. Sevak presented the site plan and explained the location
of the 52 unit economy motel, the area for a swimming pool, and
guest parking, and required landscaping.
Mayor Rodenbaugh opened the public hearing. With no one
appearing to speak either for or against the request, Mayor
Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on March 27, 1986, recommended to the City
Council approval of the site plan as an amendment to PD No. 27.
Mayor Rodenbaugh advised the Council that information
had been obtained today from Mike Porter, with Pool Lake
Partners, owners of the subject property. The information
was that there were eight escrow agreements for utilities and
paving that have not be released to them, therefore, construction
on the roadways and utilities in the Bray Central Addition has
stopped and the equipment moved. Mayor Rodanbaugh advised
that Mr. Porter was not able to give a date as to when the
construction would continue.
The Council discussed with Mr. Sevak the situation
existing on the development of the roadways and utilities
and advised Mr. Sevak that there could not be any other
development on the property until the roadways and utilites
were in place. The Council discussed deferring any action
on this request for a zoning change or any other zoning changes
until there is some certainty as to the continuation of the
development.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 7 - 0.
to table the request for amendment to Planned Deve-
lopment No. 27 and site plan approval for a motel
on the one acre tract of land until there is some
certainty as to the continuation of the development
in the Bray Central Addition. The motion carried.
135-
Planned Development
No. 27 and Approve
a Site Plan for
Motel on 1 Acre
Location:
Northwest Corner of
Future Raintree Circle
and Proposed Allen
Drive, West of U.S. 75
Requester:
R. C. Sevak, Greatwestern
Inn
and
Consideration
of an Ordinance Amending
Planned Development
No. 27 and Attaching
the Approved
Site Plan as Exhibit "D".
Page 4
(Agenda Item IV -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Amend Planned
Development No. 27 and Approve a Site Plan for Motel
on One Acre of Land Located at the Northwest Corner
of Future Raintree Circle and Proposed Allen Drive,
West of U.S. 75 and Consider an Ordinance Amending
Planned Development No. 27 and Attaching the Approved
Site Plan as Exhibit "D".
R. C. Sevak, representing Greastwestern Inn, presented to
and spoke before the Council on this request for a motel on
a 1 acre tract of land out of the Bray Central Addition, Lot 1,
Block H, situated in the W. J. Jackson Survey, Abstract No. 484.
Mr. Sevak presented the site plan and explained the location
of the 52 unit economy motel, the area for a swimming pool, and
guest parking, and required landscaping.
Mayor Rodenbaugh opened the public hearing. With no one
appearing to speak either for or against the request, Mayor
Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on March 27, 1986, recommended to the City
Council approval of the site plan as an amendment to PD No. 27.
Mayor Rodenbaugh advised the Council that information
had been obtained today from Mike Porter, with Pool Lake
Partners, owners of the subject property. The information
was that there were eight escrow agreements for utilities and
paving that have not be released to them, therefore, construction
on the roadways and utilities in the Bray Central Addition has
stopped and the equipment moved. Mayor Rodanbaugh advised
that Mr. Porter was not able to give a date as to when the
construction would continue.
The Council discussed with Mr. Sevak the situation
existing on the development of the roadways and utilities
and advised Mr. Sevak that there could not be any other
development on the property until the roadways and utilites
were in place. The Council discussed deferring any action
on this request for a zoning change or any other zoning changes
until there is some certainty as to the continuation of the
development.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 7 - 0.
to table the request for amendment to Planned Deve-
lopment No. 27 and site plan approval for a motel
on the one acre tract of land until there is some
certainty as to the continuation of the development
in the Bray Central Addition. The motion carried.
135-
ALLEN CITY COUNCIL
MAY 1, 1986
Page 5
Public Hearing: Request for Perman-
ent Zoning of Planned
Development to Include
Light Industrial and
Office Uses on 100.17
Acres of Land
Location: North of Stacy Road and
West of U.S. 75
Requestor: Betsy Bush Sandison (Agenda Item IV -B)
and
Ordinance No. 698-5-86: An Ordinance of
the City of Allen, Collin County, Texas,
Amending the Comprehensive Zoning Ordinance
of the City of Allen, as Heretofore Amended,
so as to Establish Permanent Zoning, To -Wit:
"PD" Planned Development No. 36, on the
Following -Described Tract of Land: Approx-
imately 100.2 Acres of Land Out of the
Frances Dosser Survey, Abstract No. 280,
Collin County, Texas, Located North of
Stacy Road and West of U.S. 75; Providing
for a Land Use Map and Area and Use Regula-
tions; Providing for a Penalty of Fine Not
to Exceed the Sum of One Thousand Dollars
($1,000.00) for Each Offense; Providing for
a Severability Clause; and Providing for an
Effective Date.
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request for Permanent Zoning
of Planned Development to Include Light Industrial and
Office Uses on 100.17 Acres of Land Located North of
Stacy Road and West of U.S. 75 and Consider an Ordinance
Establishing Permanent Zoning of Planned Development No.
36."
Bill Petty, Director of Community Development, spoke before
the Council on the recommendations of the Planning and Zoning
Commission. The Planning and Zoning Commission, at their
regular meeting held on March 27, 1986, recommended to the
City Council approval of this request. However, Mr. Petty
explained that the original submission had been changed at
the Planning and Zoning Commission level to limit the height
of the buildings to three standard stories and to have a
floor area ratio of only 1 to 1. Mr. Petty explained that
the use regulations that had been sent to the Council contained
the wrong information and Mr. Petty distributed to the Council
the correct use regulations for Tract 1, pages 1 and 2.
J. T. Dunkin, land planner and representing the property
owner, Betsy Bush Sandison, presented to and spoke before the
Council on the permanent zoning request. Mr. Dunkin presented
the land use map and pointed out the location of the property
and advised of adjacent thoroughfares. Using a zoning map,
Mr. Dunkin pointed out the various zoning districts which
included 9.7 acres of Garden Office, 18.2 acres of Industrial
Technology and 72.3 acres of Light Industrial. Mr. Dunkin
then reviewed the zoning of adjacent property to this site.
Mr. Dunkin also pointed out how Watters Road would run through
the northern portion of this property.
13b
ALLEN CITY COUNCIL
MAY 1, 1986 Page 6
Public Hearing: Request for Permanent
Zoning of Planned
Development to Include
Light Industrial and
Office Uses on 100.17
Acres of Land
Requestor: Betsy Bush Sandison (Agenda Item IV -B)
and
Ordinance No. 698-5-86 (cont'd)
Mayor Rodenbaugh opened the public hearing. With no one
appearing to speak either for or against this request, Mayor
Rodenbaugh closed the public hearing.
The Council discussed with Mr. Dunkin and his associates
the impact on the traffic when the floor area ratio is reduced.
The Traffic Engineer on the project spoke before the Council
on the impact and advised that it would cut the traffic impact
on Tract 1 in half.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wilson, the Council voted 7 - 0 to
approve the request for permanent zoning as presented
in accordance with the recommendations of the Planning
and Zoning Commission, as stated; in accordance with
the appropriate changes in the use regulations for
Tract 1, pages 1 and 2, as presented at the meeting;
and to adopt Ordinance No. 698-5-86, as captioned
previously. The motion carried.
Public Hearing: Request for a
Specific Use Permit
for Automotive.
Repair and Service
Shop
Location: 602 North Federal,
Suites A and B
Requestor: Floyd Decker (Agenda Item IV -C)
and
Ordinance No. 699-5-86: An Ordinance
of the City of Allen, Collin County,
Texas, Amending the Comprehensive
Zoning Ordinance No. 366-10-81 of the
City of Allen as Heretofore Amended so as
to Attach a Specific Use Permit for an
Automotive Repair and Service Shop
Therefore Restricting Lot 3, Chester
Addition, Being Suites A and B of 602 N.
Federal, Allen, Collin County,.. Texas,
Providing for a Site Plan, Providing for
a Floor Plan, Presently Delineated on
the Official Zoning Map as Central
Business District; Providing for a
Penalty; Providing for an Effective Date;
and Providing for Publication of the
Mayor Rodenbaugh read the request into the record as follows:.
"Public Hearing on a Request for a Specific Use Permit for
an Automotive Repair and Service Shop Located at 602 N.
Federal, Suites A and B, and Consider an Ordinance Approving
the Specific Use Permit."
William Chester, property owner, spoke before the Council
on the request made by Mr. Floyd Decker for a specific use permit
for an automotive repair and service shop. Mr. Chester presented
a site plan of the property which showed the location of the
building, the parking lot area, adjacent thoroughfares, and
easements. Mr. Chester then presented a floor plan of the
building showing the office, work bays, etc.
iz�7
ALLEN CITY COUNCIL
MAY 1, 1986
Public Hearing: Request for a
Page 7
Specific Use Permit
for Automotive
Repair and Service
Shop
Requestor: Floyd Decker (Agenda Item IV -C)
and
Ordinance No. 699-5-86 (cont'd)
Mr. Chester advised of the type of work that Mr. Decker
would be doing at this facility.
The Council discussed with Mr. Chester and Mr. Decker
the fact that this location was located in the Central Business
District and that according to that zoning district there could
not be any outside storage of automobiles being repaired.
This district did not allow any type of outside storage.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this request. Mayor Rodenbaugh
closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on March 27, 1986, recommended to the City
Council approval of the specific use permit as requested.
The Council discussed again the fact that there cannot
be any outside storage in this zoning district and how Mr.
Decker would park the cars inside the building and how
many the building would hold.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pennington, the Council voted 7 - 0 to
approve the request for a specific use permit for
an automotive repair and service shop at 602 N.
Federal, Suites A and B, as presented and in accordance
with the recommendation of the Planning and Zoning
Commission, as stated; that there will be no outside
storage; and to adopt Ordinance No. 699-5-86, as
captioned previously. The motion carried.
Award of Bid for Main Street
Landscaping and Lighting Equipment (Agenda Item V)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the bid opening held on April 11, 1986,
the bids received, the bid tabulation, and the bid results
for the landscaping and street lighting for the Main Street
Project - Phase 1.
Mr. Thornton reviewed the bid tabulation sheets which
showed the following bids:
Landscaping
Dallas Landscape Systems $204,930.00
(`y' Westside Services, Inc. $213,128.00
Dennis Irr. & Landscape $214,650.00
Ridgewood Landscape, Inc. $215,627.00
Hannah Const. Inc. $234,825.00
Bristay's Landscape (did not meet specs)$124,700. 25
Street Lighting
Diversified Lighting $ 57,519.00
Rawlinson Electric Supply $ 68,475.00
Healy and Associates $ 67,845.00
110
ALLEN CITY COUNCIL
MAY 1, 1986
Award of Bid for Main Street
Landscaping and Lighting Equipment (Agenda Item V)
Page 8
Mr. Thornton advised of the alternate bid in the street
lighting to add 110 volt outlets to 20 street light poles.
Thornton stated that the Chamber of Commerce had requested
this for use during the Christmas season for the street
decorations. After the bids were received, Mr. Thornton
asked the Chamber President, Ken Browning, if the Chamber
wanted to participate in the cost of the outlets, after
seeing the bid results. Mr. Browning had advised that he
would have to have the approval of the Chamber Board before
a decision was made.
The Council discussed with city staff that the city
should pay for the 110 volt outlets so that they could be
maintained accordingly and so that the city could determine
who could use the outlets. The Council also discussed
if the outlets needed to be placed on 20 poles in the
Central Business District or just on Main Street. It was
concluded that the city staff should look at the street
plan again and determine the appropriate number of outlets
needed and at what pole locations.
MOTION: Upon a motion made by Councilman Wilson and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
award the bids for the landscaping and street lighting
for Main Street Project - Phase 1 to the lowest bidders,
being:
1. Dallas Landscape Systems for the installation
of the landscaping, irrigation, lighting,
// and pavers for a bid of $209,930,
2. Diversified Lighting for the lighting equipment
`r' for a bid of $57,519;
and to authorize city staff to determine the number of
110 volt outlets that are needed and on what poles
they are to be located, with the city to pay the total
amount for this add-on alternate. The motion carried.
Approval of Plans and
Specifications and Authorize
Solicitation of Bids for the
Stacy Road Pump Station (Agenda Item VI)
Ernie Hoback, Director of Public Works, presented to and
spoke before the Council on the plans and specifications for
the construction of the Stacy Road Pump Station. Mr. Hoback
advised that Chuck Duncan and Dale Cherry, with Black and
Veatch Engineers, the city's consulting engineers, were also
present to answer any questions that the Council had on this
project.
Mr. Hoback presented an artist's rendering of the above
ground storage tank and pump station to be located south of
Stacy Road, east of State Highway 5. He also presented a
site plan for the property and advised of the location of the
above ground storage tank, the pump station, high service flow
metering vault, the parking lot area, areas to be landscaped,
use of additional land in the future, and the two transmission
mains to tie the delivery point to the existing water distri-
bution system. Mr. Hoback reviewed what equipment would be
located in the pump station building and advised of the need
for the flow metering control station and the high service
flow metering vault for the North Texas Municipal Water District.
�1i
ALLEN CITY COUNCIL
MAY 1, 1986
Page 9
Approval of Plans and
Specifications and Authorize
Solicitation of Bids for the
Stacy Road Pump Station (Agenda Item VI)
The Council discussed with the city staff and the engineers
the need for more landscaping on the site and perhaps the use
of berms to enhance the look of this pump station and ground
storage tank site. The Council also discussed the distance
of the building and tank from Stacy Road, the cost difference
v between a steel reservoir tank and a pre -pressed concrete tank,
how this project will be bid, altogether or separately, the need
to see a cost breakdown on portions of the project to get an
estimate of the cost of items, and the need to increase the
amount of money set aside for landscaping, and the need to
include a landscape architect to design a plan for this site.
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman Pennington, the Council voted 7 - 0 to
approve the plans and specifications and authorize the
solicitation of bids for the Stacy Road Pump Station
in accordance with the items discussed by the City
Council, as stated. The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:05 p.m. The meeting reconvened at 9:20 p.m.
Approval of the Revised
Staff Zoning Analysis (Agenda Item VII)
Bill Petty, Director of Community Development, spoke
before the Council on the existing format used for analyzing
zoning cases based upon land use and unit allocations set out
in the Comprehensive Plan. Mr. Petty explained that many
comments had been made by the Planning and Zoning Commission
and the City Council to revise the format in order to simplify
it. Mr. Petty advised that the Planning and Zoning Commission
had appointed a committee to look at the existing format and
develop a new format.
Mr. Petty then reviewed in detail the new format and what
information would be contained in it.
There was considerable discussion on some of the questions
being too pointed, what the appropriate name of the format
should be, eliminating the word "penalty" and using "trade off
adjustment", the need to include the housing goals breakdown,
the issue of greenblet/linear park areas and density next to
them being addressed in this format, and if commercial and
industrial uses should be split out or kept on a combined format.
MOTION: A motion was made by Councilman Wolfe and seconded by.
Councilman Pennington to approve the new format as a
working document, with the format to be revised immediately
to include the house size goals and comparisons, and that
the document be updated periodically by input from the
members of the Planning and. Zoning Commission and the
City Council. The Council voted 7 - 0 in favor of the
motion. The motion carried.
City of Allen Employee
Service Pins (Agenda Item VIII)
Ernie Hoback, Director of Public Works, spoke before the
Council on the city staff committee appointed to develop a
process for city employee service recognition and the costs
for the program.
Mr. Hoback advised the Council that the city staff had
recommended a design for a service pin to be given for 5, 10.
and 15 years of service to be presented to the city employees,
along with a certificate of appreciation. He advised that
the presentation of the pins and certificates would be on a
®'
ALLEN CITY COUNCIL
MAY 1, 1986
City of Allen Employee
Service Pins (cont'd)
Page 10
(Agenda Item VIII)
semi-annual basis for the present time and would be made at
a City Council Meeting, with Mayor Rodenbaugh making the
presentations. Mr. Hoback then distributed to the Council
the service pins for their review.
The Council discussed with city staff the pin design,
that the presentation of the pins and certificates could be
done at an employee appreciation banquet or picnic and that
recognition could be given in the city's Municipal Messenger
Newsletter. The Council also discussed the presentation
being once a year rather than semi-annual.
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Councilman Wilson, the Council voted 7 - 0 to approve
the form of recognition and procedure for recognition
as presented. The motion carried.
Approval of Amended Specifi-
cations and Authorization to
Solicit Bids on the Police (Emergency -Posted
Department Computer System Agenda Item)
Richard Carroll, Chief of Police, spoke before the Council
on his request to purchase hardware for the Police Department's
computer system from an open state contract, with permission from
the Criminal Justice Division. Mr. Carroll explained the
difficulities of entering into an open state contract and advised
that it would not be advantageous for the city to purchase the
hardware in that manner.
Mr. Carroll advised the Council that the specifications had
been amended in order that the city can solicit bids for the
hardware to be used in the computer system. Mr. Carroll then
pointed out the changes that had been made to the specifications
and reviewed them with the Council.
The Council discussed with Chief Carroll if the new amended
specifications had to again be approved by the Criminal Justice
Division for the grant funds and if that had been accomplished,
when Chief Carroll planned to go out for bids, if there was
a particular site that had the computer system he was seeking
bids on and what configuration and computer category was it,
at what level is the police software available, what types of
special features are needed in the software, and the reference
to using specialized personnel in the bid review process for
the evaluation of the bids and how they meet the specifications.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to
approve the amended specifications and to authorize
the solicitation of bids on the Police Department
computer system. The motion carried.
City of Allen Flag
(Agenda Item IX -A)
City Secretary Marty Hendrix presented to and spoke before
the Council on the city's new flag design. She presented the 4' x 6'
flag to the Council and provided each Council Member with a
4" x 6" flag.
Ms. Hendrix explained to the Council that the flags had
just been received and that it was time to consider a date
for dedication of the flag, distribution of the flag, and
costs for distribution. She distributed to the Council the
city staff's recommendation on those items.
141
ALLEN CITY COUNCIL
MAY 1, 1986 Page 11
City of Allen Flag (cont'd) (Agenda Item IX -A)
Ms. Hendrix then reviewed the city staff's recommendation
that the flag be dedicated at the next City Council meeting to
be held on May 15, 1986 and that Bonnie Garritson, who designed
the flag, be recognized for her contribution in the design.
Ms. Hendrix advised that once the flag has been dedicated, it
l i will be ready for display and distribution. Ms. Hendrix explained
the methods of distribution and the costs for selling the flags.
The Council briefly discussed the flag design and the
distribution process.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wilson, the Council voted 7 - 0 to
approve the city staff's recommendation for dedication,
display, distribution and costs for the City of Allen
flag, as stated. The motion carried.
Durenberger Proposal
(Agenda Item IX -3)
Michael Stanger, Administrative Assistant to the City Manager,
presented to the City Council, as a matter of information, a com-
parison of the Durenberger Proposal, a tax reform bill, with
the tax reform bill of H. R. 3838. Mr. Stanger also presented
the Council with a copy of the letter the city had sent to
various congressional representatives stating the city's
opposition to H. R. 3838.
The Council discussed various aspects of the Durenberger
Proposal and H. R. 3838.
This item was received as a matter of information. There
was no action taken on this item.
Update on Discussions with
the State Department of Highways
and Public Transportation. (Agenda Item IX -C)
City Manager Jon McCarty advised the Council of the previous
discussions held by the city staff and Council on the request
to the State Department of Highways and Public Transportation
regarding the maintenance of McDermott or F.M. 2170 in order
to maintain the utilities in their current location under the
street. Mr. McCarty advised the Council that the city staff
had met with the representatives of the State Highway Department
and the request at this time is that the City of Allen is
requesting that the state give the city an exception on this
roadway in order to keep the 24" water line in its presentation
and allow the construction of the roadway over it.
The Council discussed with city staff if the state had
ever approved exceptions and at what agency level the exception
could be granted. They also discussed how maintenance of the
water line would be handled and how the state would feel about
Lov that.
This item was received as a matter of information. There
was no action taken on this item.
City Center Complex (Agenda Item IX -D)
Mayor Rodenbaugh advised that this agenda item would be
passed over at this time.
14a.
ALLEN CITY COUNCIL
MAY 1, 1986 Page 12
Items of Interest to the Council (Agenda Item IX -E)
Mark Thornton, Director of Parks and Recreation, spoke before
the Council on the construction of the parking lot and thoroughfare
around the Ford Park site by the developer of Heritage Park, with
the city to reimburse the developer for the costs. Mr. Thornton
advised that the architect's estimate for that construction had
been $440,000 for the parking lot and road and the proposal from
the developer is $231,000.
Mr. Thornton advised that timing on this project is very
important at this time since the pool is due to open the latter
part of May. Mr. Thornton explained that if possible they want
to put in the parking lot immediately so that it is completed
before the pool is open. If the weather does not permit this
to occur, then construction on the parking lot will be deferred
until September after the pool is closed because they do not
want construction going on around the pool after it is opened.
Mr. Thornton explained that a facilities agreement would
be prepared by city staff working with the developer for this
project and would be brought forth for the Council's consideration
at the next Council meeting.
City Secretary Marty Hendrix advised the City Council that
on June 13 - 15, 1986, in Arlington, the 21st Institute for
Mayors, Councilmembers and Commissioners would be held. She
stated that if anyone was interested in attending she would
make the appropriate reservations.
At this time, Mayor Rodenbaugh adjourned the regular
session of the Allen City Council into Executive Session
at 11:45 p.m.
Executive Session (Emergency Agenda
Item X)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings
Law), Sections 2(e) and 2(f), the Allen City Council convened
into Executive Session in the conference room of the Allen
Municipal Annex, at 11:48 p.m., in order to discuss matters
pertaining to property and legal.
The Executive Session was adjourned at 12:35 p.m.
Reconvene: Consideration
of Items Discussed During
Executive Session
(Emergency Agenda
Item XI)
The Allen City Council reconvened back into regular session
at 12:38 a.m, on Friday, May 2, 1986, in the Council Chambers
of the Allen Municipal Annex.
At this time, Mayor Rodenbaugh advised that the Council
would consider agenda item IX -D - City Center Complex.
City Center Complex (Agenda Item IX -D)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wilson, the Council voted 7 - 0 to
authorize the city staff to direct the city's architect
and engineer to meet with the architect of Sibley Wolff
and report the findings, as a result of those meetings,
to the City Council. The motion carried.
(43
ALLEN CITY COUNCIL
MAY 1, 1986
Adjournment
Page 13
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Wilson, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 12:45 a.m. on Friday, May 2, 1986. The motion
carried.
These minutes approved on the 15th day of May
1986.
Marty Hendrix, TY SECRETARY