Min - City Council - 1986 - 05/30 - Special CalledALLEN CITY COUNCIL
CALLED - SPECIAL SESSION
MAY 30, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson arrived at 6:45 p.m.
Rex Womack
Jim Wolfe
Jack Pennington
Absent:
Jim Pendleton
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
Bill Petty, Director of Community Development
Richard Carroll, Chief of Police
Ron Gentry, Fire Chief
Charlotte Smith, Finance Director
Mark Thornton, Director of Parks and Recreation
Ernie Hoback, Director of Public Works
Michael Stanger, Administrative Assistant
The called - special session of the Allen City Council
was called to order by Mayor Rodenbaugh at 6:38 p.m, on Friday,
May 30, 1986, in the Council Chambers of the Allen Municipal
Annex, One Butler Circle, Allen, Texas.
Workshop -- 1986 Bond Sale (Agenda Item II)
City Manager Jon McCarty advised the Council that special
handout materials had been prepared for this meeting and he
then distributed the materials to the Council and reviewed
with them in detail the information that had been prepared
by city staff regarding the current capital improvement
projects for the city as well as 1986 bond sale information.
The handout materials included a list of general obligation
bonds for capital improvement projects in the amount of
$7,000,000 and water and sewer revenue bonds in the amount
of $2,200,000 for water and sewer capital improvement projects;
a list of the capital improvement program projects by year;
a five-year summary sheet showing the funding of those projects;
project descriptions; a schedule of tax revenue distribution
for the years 1980 - 1987; schedule of revenue and expenditure
increases for years 1980 - 1986; calculation of estimated
revenues and expenditures for 1986 - 87; estimated revenues
over estimated expenditures for 1986 - 87; and debt service
schedule and bond buyers index.
City Manager Jon McCarty then advised the Council that
department heads would now make presentations on their specific
projects.
Richard Carroll, Chief of Police, spoke before the Council
on the construction of the police and courts building, the status
of building space now in the police department, meeting with
the city's architects and setting up a construction timeframe
schedule.
MV
ALLEN CITY COUNCIL
MAY 30, 1986
Page 2
Workshop -- 1986 Bond Sale (cont'd) (Agenda Item II)
Using an overhead transparency, Chief Carroll reviewed
briefly the scheduled construction of the police and courts
building.
Ron Gentry, Fire Chief, spoke before the Council on the
renovation to the central fire station. Chief Gentry presented
a drawing of the existing central station and the offices of
the old city hall and advised of how those facilities were being
used at this time. Chief Gentry advised of meeting with the
city's architect and the discussion on the remodeling of the
central station and provided a drawing of the floor plan of
the remodeling of the central station, with the existing offices
of the old city hall to be used for fire administrative offices
and dispatching. Chief Gentry then provided copies of the
timeframe for construction to the Council and reviewed it briefly.
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the acquisition of park land during
the second year of the capital improvement program. Using
a map of the city, Mr. Thornton pointed out the park sites
proposed to be acquired by the city and talked about the
possibility of grant funds from the Texas Parks and Wildlife
Department to aid in the purchase of these sites.
City Manager Jon McCarty advised the Council that there
were not any funds proposed in the next year for construction
of the library, therefore, there would not be a presentation
by the Library Director, Barbara Buehler.
Bill Petty, Director of Community Development, spoke before
the Council on the proposed street projects and the importance
of the completion of Phases II and III of the Main Street project
and the need for another north/south access as the state would
be working on State Highway 5. Mr. Petty pointed out that
Jupiter Road could provide that access and advised of the funds
available to do that work and the timeframe for completion of
that construction.
Ernie Hoback, Director of Public Works, spoke before the
Council on the proposed water and sewer projects. He advised
of the need to proceed with the construction of the elevated
water storage tank on the west side of U.S. 75. Using various
charts of water consumption at various months and years, Mr.
Hoback explained the amount of water consumption experienced
by the city and thus the need for the elevated water storage
tank at this time. He advised of the timing on the construction
of the water tank.
Michael Stanger, Administrative Assistant to the City Manager,
spoke before the Council on the alternatives of the Graham-Ruddman
Act (H.R. 3838) now pending before the Congress. As per the request
of the Council, Mr. Stanger advised of the worst case and its
effect on the city if the legislation passes. Those effects would be
to drive up the points on interest of the bonds, and the need
for a full-time accountant at the city to monitor the bond funds.
He then advised of the best case, which would be if there is no
tax reform this year. He also advised of discussions with bond
attorneys on their expectations of how this legislation will
effect the city and what would be an appropriate time for the city
to sell their bonds.
City Manager Jon McCarty then advised the City Council that
it was the city staff's recommendation that the Council approve
the sale of the $7,000,000 in general obligation bonds and
$2,028,000 in water and sewer revenue bonds and that the bonds
be sold prior to September 1, 1986.
ISS
ALLEN CITY COUNCIL
MAY 30, 1986
Page 3
Workshop -- 1986 Bond Sale (cont'd) (Agenda Item II)
Mayor Rodenbaugh advised the Council that the items that
were under consideration for discussion at this time were
which projects are important at this time and construction
needs to proceed, how much money is needed to do those projects,
and when is an appropriate time to sell those bonds.
There was considerable discussion by the Council on when
the bond monies had to be in hand before bids could be taken
on a project, the specifics as to when money is needed for
each of the projects presented, the importance of each of
the projects presented, the need to proceed with the construction
of the proposed projects and not just bank the bond monies,
the necessity of selling the bonds prior to September 1st,
the necessity of whether to sell the $7,000,000 now or do
part of it next year, and the need to go forth with all of the
projects presented.
City Manager Jon McCarty advised the Council of the
specific timing on each project as to when the bond funds
were to be in the city's hands, reviewed again in detail
the projects proposed in the next bond year and how much
each project would cost, advised of the costs incurred by
the city each time they sell bonds, and the use of grant
funds to purchase the park sites.
There was further discussion by the Council on the
purchasing of the park sites and when bond monies had to
be on hand when trying to obtain grant funds, the possibility
of receiving any grant funds, if there were going to be any
major operational changes in city staff for this upcoming
fiscal year, and if the City Manager had any feeling for
the budget for this next fiscal year when the tax rate already
had to be raised 5t to cover the proposed bond sale.
City Manager Jon McCarty spoke before the Council on
the conceptof using the comprehensive plan and the goals
and objectives for preparation of the city's budget and
that he proposed to bring forth a budget with just the 5C
increase.
Consider Authorizing Staff and
the Bond Agent to Prepare
Materials for the Proposed
Bond Sale (Agenda Item III)
Mayor Rodenbaugh discussed with the City Council the need
for a decision on the need for all of the projects as presented,
the amount of money needed to fund those projects, and the
sale of the bonds prior to September 1st.
MOTION: Upon a motion made by Councilman Wolfeand seconded
by Councilman Pennington, the Council voted 6 - 0 to
approve in concept the sale of the bonds in the amount
of $7,000,000 in general obligation bonds and $2,028,000
in water and sewer revenue bonds, with the bond sale to
be made prior to September 1, 1986, and to authorize the
city staff and the bond agent to prepare materials for
the proposed bond sale. The motion carried.
The Council briefly discussed with City Manager if
additional staff would be needed for these capital improvement
projects.
Items of Interest to the Council (Agenda Item 1V)
There were no items to be discussed at this time.
lap
ALLEN CITY COUNCIL
MAY 30, 1986
Adjourn
Page 4
(Agenda Item V)
MOTION: Upon a motion made by Councilman Pennington and seconded
by Mayor Pro Tem Farmer, the Council voted 6 - 0 to
adjourn the called - special session of the Allen City
Council at 8:25 p.m. on Friday, May 30, 1986. The
motion carried.
These minutes approved on the 5th day of
1986.
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Marty Hendrix, ITY SECRETARY -I
I S'7