Min - City Council - 1986 - 06/05 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
JUNE 5, 1986
10.6461 Acres
4 Present:
City Staff:
Marty Hendrix, City Secretary
In accordance with Article 970(a), V.A.T.C.S., the
public hearing was called to order by City Secretary Marty
Hendrix at 1:00 p.m. on Thursday, June 5, 1986, in the
Council Chambers of the Allen Municipal Annex, One Butler
Circle, Allen, Texas.
City Secretary Hendrix advised that the 10.6461 acres
of land out of the Witsaul Fisher Survey, Abstract No. 323,
has been requested to be annexed into the Allen city limits
by the property owner, Mohamed Dibas, Real World Investments,
Inc.
City Secretary Marty Hendrix advised that the prepared
service plan for the 10.6461 acres was available for public
review.
City Secretary Hendrix opened the public hearing. No
one appeared to speak either for or against this annexation
request. Ms. Hendrix closed the public hearing.
The public hearing was adjourned at 1:12 p.m.
These minutes reviewed and approved on this the 5th
day of June, 1986.
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Marty` Hendrix City Secretar
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CITY OF ALLEN
REGULAR SESSION
JUNE 5, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jack Pennington
Absent:
Jim Wolfe
Jim Pendleton
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
At 6:30 p.m. on Thursday, June 5, 1986, the Allen City
Council convened to hold a reception for candidates for the
upcoming appointments to the city's boards and commission.
City staff provided presentations on the Planning and Zoning
Commission and the Library Board. Members of the Council -
appointed Interview Committee scheduled interviews with
candidates for the upcoming appointments to the Planning and
Zoning Commission and Library Board.
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 8:10 p.m. on Thursday, June 5,
1986, in the Council Chambers of the Allen Municipal Annex,
One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
At the request of Mayor Pro Tem Farmer, Consent Agenda
Item II -E was removed for individual consideration.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pennington,the Council voted 5 - 0
to approve and adopt the remaining items on the
Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of May 15, 1986 -
Regular Session.
B. Approval of City Council Minutes of May 30, 1986 -
Called - Special Session.
C. Authorization to city staff to pay bills associated
with the 1979 Capital Improvement Program as follows:
1. Pool Tech of Texas $ 857.80
Contract for Construction
of Ford Park Swimming Pool -
Swimming Pool Ropes and Floats
May 19, 1986
2. Webb & Associates $ 451.00
Contract for Construction
of Ford Park Swimming Pool -
Slip on Visors for Grand
Opening of Ford Park Pool
May 21, 1986
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CITY OF ALLEN
JUNE 5, 1986 Page 2
CONSENT AGENDA
(continued) (Agenda Item II)
3.
Iron Mountain Forge
$ 1,771.90
Construction of Ford Park
Swimming Pool - Park Benches
and Trash Can Holders for
Swimming Pool Area -
May 22, 1986
4.
Hannah Construction Company, Inc.
$252,066.00
Contract for Construction of
Ford Park Swimming Pool and
Ball Fields - Application No. 8
Period: 4-20-86 - 5-20-86
5.
Diversified Metal Fabricators
$ 2,375.29
Construction of Ford Park
Swimming Pool - Picnic Tables
for Pool Area - May 9, 1986
6.
Alpha Testing, Inc.
$ 392.00
Construction of Two Parking
Lots - Allen Municipal Annex
and Central Fire Station -
Various Laboratory Testing
D. Authorization to city staff to pay bills
associated
with the 1985 Capital Improvement Program as follows:
1.
The SWA Group
$ 1,592.55
Construction of Main Street -
Phase I - Streetscape Project -
Professional Services Rendered -
Period 4-1-86 thru 4-30-86
2.
The SWA Group
$ 924.32
Construction of Main Street -
Phase I - Streetscape Project
Reimbursable Expenses -
Period: 4-1-86 - 4-30-86
3.
Jones & Boyd, Inc.
$ 2,434.39
Park Site on Malone Road Project -
Preparation of Detailed Eng-
ineering Plans; Performing
Field Surveys, and Coordination
with City Staff
Period: 3-27-86 thru 4-23-86
4.
Black and Veatch Engineers
$ 44,208.99
Construction of the Stacy Road
Pump Station (Second Delivery
Point) - Engineering Services -
Period: April, 1986
5.
Southwestern Laboratories, Inc.
$ 1,152.60
Construction of Main Street -
Phase I - Testing -
Dates of Service: 3/17/86,
3/20/86, 3/21/86 & 4/25/86
6.
Gohmann of Texas
$ 239.94
Construction of Main Street -
Phase I - Hot Asphalt Mix -
Invoice No. 9572 - 4/29/86
7.
Gohmann of Texas
$ 1,247.05
Construction of Main Street -
Phase I - Hot Asphalt Mix -
Invoice No. 9704 - 5/20/86
IF.
CITY OF ALLEN
JUNE 5, 1986
Page 3
CONSENT AGENDA
(cont'd) (Agenda
Item II)
8.
Graham Associates, Inc. $
2,170.00
Construction of Main Street -
Phase I - Construction Staking
Service Thru: 4-22-86
9.
Graham Associates, Inc. $
1,485.00
tw
Construction of Main Street -
Phase I - Contract Administration,
Includes Coordination to Achieve
Work of SWA Architect
Service Thru: 4-22-86
10.
Huitt-Zollars $
5,850.00
Engineering Services for
U.S. 75 Intersections
Period: March 30, 1986 thru
April 26, 1986
11.
Angel Concrete Company, Inc. $
153,257.19
Contract for Construction of
Main Street - Phase I -
Estimate No. 7
Period: 4-26-86 to 5-30-86
Set July 3, 1986 as a Public Hearing Date to
Consider Repealing Ordinance No. 663-12-85 to
Abandon a Specific Use Permit for an Oil and
Lube Facility and Approve a Site Plan for a
Retail Center on .623 Acres of Land Located at
the Northeast Corner of the Intersection of
Jupiter Road and State Highway 5, as requested
by GABL Investments.
G. Set July 3, 1986 as a Public Hearing Date to
Consider Permanent Zoning of FP -PD (Flood Plain -
Planned Development) on 103.5 Acres of Land
Located West of U.S. 75 and South of State
Highway 121, as requested by Alma 121 LTD
(James Brown).
H. Set July 3, 1986 as a Public Hearing Date to
Consider an Amendment to Tracts 6a, 6b and 11
in Planned Development No. 31, Located West of
Alma Drive, South of F.M. 2170 and North of
Hedgcoxe Road, as requested Utal Development
Company.
The motion carried.
End of Consent Agenda
Reject Bid and Authorize
Rebidding for Construction
of the Fire Station and (Consent Agenda
City Hall Parking Lot Addition Item II - E)
�i Mayor Pro Tem Farmer advised that he had requested that
this item be removed from the Consent Agenda in order for an
explanation of the recommendation from city staff to reject
the only bid and readvertise for bids on the parking lot
projects.
City Manager Jon McCarty explained to the Council that
only one bid was received and it was higher than the estimates
on the construction of the parking lots that were prepared by
city staff. Mr. McCarty also advised that appropriate notices
to bid were not sent out to prospective bidders and local
contractors were not aware of this project.
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ALLEN CITY COUNCIL
JUNE 5, 1986 Page 4
Reject Bid and Authorize Rebidding
for Construction of the Fire Station (Consent Agenda
and City Hall Parking Lot Addition (cont'd) Item II -E)
City Manager Jon McCarty advised that the bid was in the
amount of $56,698 and the city staff's estimate of the project
was $52,000.
The Council discussed with city staff the normal bidding
process, if the readvertisement for bids would cost the city
additional time and money and how much, where the estimated
cost came from, if a contingency factor had been built into
the estimates, and this type of item not appearing on the
Consent Agenda.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 5 - 0 to
approve the only bid in the amount of $56,698 and award
the contract to SVA Concrete Company, Inc., for the
construction of the two parking lots. The motion carried.
Request to Appear by Jack
Hedgcoxe Concerning the
Request to Rename Hedgcoxe
Road
(Agenda Item III)
Jack Hedgcoxe, resident at 503 Coats Drive, spoke before
the Council on the city not changing the name of Hedgcoxe
Road, which was named for his family. Mr. Hedgcoxe explained
that the road was named for his family in 1970 and the family
still had a home place on that road.. He requested that the
city not change to name of Hedgcoxe Road to Carpenter Road,
as had been requested by the City of Plano.
The Council discussed Mr. Hedgcoxe's request and if
the Mayor had contacted the City of Plano's Mayor to advise
Plano that the Allen City Council was not in favor of changing
the name of Hedgcoxe Road.
Mayor Rodenbaugh advised the Council of conversations
he had had with the Mayor of Plano as well as conversations
the City Manager had had with the City of Plano staff regarding
how Allen felt on this particular matter.
There was considerable discussion on if further action
was needed by the City Council on this particular item. It
was concluded that there was not any further action necessary.
This item was received as a matter of information. There
was no action taken on this item.
Public Hearing: Annex 10.6461 Acres
of Land
Location: Northwest Corner of
the Intersection of
F.M. 2170 and Rock
Ridge Road
Requestor: Mohamed Dibas, Real
World Investments (Agenda Item IV -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex 10.6461 Acres of
Land Located at the Northwest Corner of the Intersection
of F.M. 2170 and Rock Ridae Road."
Bill Frazier, with Nelson Engineering and representing the
property owner, presented to and spoke before the Council on
this annexation request. With a plat of the property, Mr.
Frazier explained the location of the property and how the
property will be effected by the realignment of F.M. 2551
to Rock Ridge Road. Mr. Frazier advised of the discussions
held with the City of Allen and the City of Lucas on this project.
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ALLEN CITY COUNCIL
JUNE 5, 1986 Page 5
Public Hearing: Annex 10.6461 Acres
of Land
Requester: Mohamed Dibas, Real
World Investments (cont'd) (Agenda Item IV -A)
There was discussion on the actual property being considered
in this annexation request and who owns the remaining property
south of the realignment of the road.
City Manager Jon McCarty advised the Council of the
discussions held with the City of Lucas on the realignment
of the roadway.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this annexation request. Mayor
Rodenbaugh closed the public hearing.
City Secretary Marty Hendrix advised the Council that
a public hearing had been held at 1:00 p.m, in the Council
Chambers on Thursday, June 5, 1986. Ms. Hendrix stated
that minutes of those proceedings had been prepared and
were provided to the Council for their review. She also
advised that the service plan for the property had been
prepared and was available for public review.
Mayor Rodenbaugh advised that there would be no action
taken on this annexation request at this time. He advised
that the annexation ordinance would be considered by the
Allen City Council at their regular meeting to be held on
July 3, 1986.
Public Hearing: Request by Christ the
Ordinance No. 703-6-86: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Planned Development Zoning
Ordinance No. 369-10-81 of the City of
Allen to Attach a Specific Use Permit
for a Church Therefore Restricting
Three (3) Acres of Land Out of the
Rufus Sewell Survey, Abstract No. 875,
and Located at the Northeast Corner of
State Highway 5 and Hightrail Drive,
and to Include the Attachment of
Exhibit "E" as the Approved Site Plan
for the Church, This Property Presently
Delineated on the Official Zoning Map
as PD -SC No. 4; Providing for a Penalty;
Providing for an Effective Date; and
Providing for Publication of the Caption.
(Agenda Item IV -B)
Mayor Rodenbaugh read the request into the record as follows:
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Servant Lutheran Church
for a Specific Use Permit
and Approval of a Site
Plan on 3 Acres of Land
Zoning:
Planned Development No. 4
Location:
Northeast Corner of
State Highway 5 and High -
trail Drive
Requestor:
James A. Simpfenderfer,
representing Christ the
Servant Lutheran Church
and
Ordinance No. 703-6-86: An Ordinance of
the City of Allen, Collin County, Texas,
Amending Planned Development Zoning
Ordinance No. 369-10-81 of the City of
Allen to Attach a Specific Use Permit
for a Church Therefore Restricting
Three (3) Acres of Land Out of the
Rufus Sewell Survey, Abstract No. 875,
and Located at the Northeast Corner of
State Highway 5 and Hightrail Drive,
and to Include the Attachment of
Exhibit "E" as the Approved Site Plan
for the Church, This Property Presently
Delineated on the Official Zoning Map
as PD -SC No. 4; Providing for a Penalty;
Providing for an Effective Date; and
Providing for Publication of the Caption.
(Agenda Item IV -B)
Mayor Rodenbaugh read the request into the record as follows:
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ALLEN CITY COUNCIL
JUNE 5, 1986
Page 6
Public Hearing: Request by Christ the
Servant Lutheran Church
for a Specific Use Permit
and Approval of a Site
Plan on 3 Acres of Land
Requestor: James A. Simpfenderfer,
representing Christ the
Servant Lutheran Church (Agenda Item IV -B)
and
Ordinance No. 703-6-86 (cont'd)
"Public Hearing on a Request by Christ the Servant Lutheran
Church for a Specific Use Permit and Approval of a Site
Plan Amending Planned Development No. 4 on Three Acres
of Land Located at the Northeast Corner of State Highway 5
and Hightrail Drive and Consider an Ordinance Amending
Planned Development No. 4."
James A. Simpfenderfer, Chairperson for the Building
Committee of Christ the Servant Lutheran Church, spoke before
the Council on behalf of this request for a specific use permit
and site plan approval for a church to be located on a 3 acre
site located in Planned Development No. 4, which is PD -SC
(Planned Development - Shopping Center) zoning.
Mr. Simpfenderfer presented the site plan which showed
the location of the church building on the property, ingress/
egress to the site, parking lot areas, and areas to be land-
scaped.
Neil Sperry, horticulturist representing Christ the
Servant Lutheran Church, spoke before the Council on the
requirements set out in the city's zoning ordinance regarding
the planting of landscaping, the heights of plantings required,
and the time element that landscaping must be completed on
new developments. Mr. Sperry advised that with the construction
of the church,landscaping could not be done until the winter
months and it would be impossible at that time to provide
plantings that would meet the requirements of the ordinance
and live through the winter months.
Bill Petty, Director of Community Development, spoke
before the Council on Mr. Sperry's particular concerns and
advised what city staff's interpretation of the zoning
ordinance has been and what their policies were on the matter.
After hearing Mr. Petty's remarks, Mr. Sperry indicated
to the Council that his concerns had been addressed appropriately
by city staff.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against this request for specific use
permit and site plan approval. Mayor Rodenbaugh closed the
public hearing.
The Planning and Zoning Commission, at their regular meeting
held on April 24, 1986, recommended to the City Council approval
of this request with the condition that drainage calculations
for this area will be submitted and approved by staff prior to
final plat submission.
The Council briefly discussed the routing of Hightrail
Drive.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 5 - 0 to approve
the request for a specific use permit and site plan as
presented by Christ the Servant Lutheran Church and in
accordance with the recommendation of the Planning and
Zoning Commission, as stated; and to adopt Ordinance
No. 703-6-86 as captioned previously. The motion carried.
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ALLEN CITY COUNCIL
JUNE 5, 1986
Page 7
Approval of Specifications and
Authorization to Solicit Bids for
a 1250 GPM Fire Truck Pumper to be
Purchased with 1985 Bond Funds (Agenda Item V)
Ron Gentry, Fire Chief, presented to and spoke before the
Council on the bid specifications for a1250 GPM Fire Truck
Pumper for the Allen Fire Department. This purchase is to be
made with 1985 General Obligation Bond funds.
Chief Gentry provided a brief presentation on the
specifications of the fire truck and advised that the fire
fighters would be sitting in the cab of the truck as well as
jump seats and this truck would be the state of the art equip-
ment.
The Council briefly discussed the variations between the
fire truck Allen will be bidding and the one owned by the
City of Plano and that this item should be on the Consent Agenda.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pennington, the Council voted 5 - 0 to
approve the specifications and authorize the solicitation
of bids for a 1250 GPM Fire Truck Pumper for the Fire
Department. The motion carried.
Mayor Rodenbaugh recessed the regular session of the Allen
City Council at 9:00 p.m. The meeting reconvened at 9:20 p.m.
Approve a Request for Proposal and
Selection Process for Construction
Management Services (Agenda Item VI)
Michael Stanger, Administrative Assistant to the City Manager,
presented to and spoke before the Council on the Request for
Proposal (RFP) for construction management services to be involved
in the construction of the capital improvement projects approved
in the 1985 Bond Issue.
There was considerable discussion by the City Council
on the use of the citizen advisory committee and their
involvement in this design phase and involvement with the
construction manager, who would be the "bell cow" in the
construction phase, the architect or construction manager,
the definition of the "project team", the option of the
construction management company to be either the general
contractor or consultant, the use of the construction manager
as the general contractor, if other cities had been contacted
regarding the use of the construction manager and how that
position works in the process of construction, and what
happens in the design and construction process if the RFD's
are rejected by the Council and a construction manager is not selected.
There was further discussion by the Council and the
city staff on the issue of deciding not to have a construction
manager after the RFP's have been received and reviewed and
if the city has to select a construction manager just because
they are sending out RFPs.
There was discussion with the City Council on the appropriate
process for the selection of the citizens advisory committee
and how it could be accomplished and that recommendations on
that selection and their function in the design process would be
forthcoming at a future date.
MOTION: Upon a motion made by Councilman Pennington and seconded
by Mayor Pro Tem Farmer, the Council voted 5 - 0 to
approve the city staff's recommendation on the form
of the Request for Proposal and the selection process
for soliciting construction management services. The
motion carried.
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ALLEN CITY COUNCIL
JUNE 5, 1986
Page 8
Authorization to Execute a
Contract for Engineering
Services for Jupiter Road (Agenda Item VII)
Bill Petty, Director of Community Development, spoke before
the Council on the proposed contract for engineering services
for the remaining construction on Jupiter Road from F.M. 2170 to
White Oak Drive. Mr. Petty advised that the contact is for
engineering services with Graham Associates, Inc., and outlined
the services to be requested.
The Council discussed the format of the contract and if
it was consistent with other engineering contracts that the
city enters into and if it had had legal review.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wilson, the Council voted 5 - 0 to
approve the city staff's recommendation on the
proposed contract and authorize the execution of the
contract for engineering services with Graham Associations,
Inc., for Jupiter Road, from F.M. 2170 to White Oak Drive.
The motion carried.
Approve the 1986 - 87
Fiscal Year Budget Calendar (Agenda Item VIII)
City Manager Jon McCarty spoke before the Council on the
proposed calendar of Council actions for the 1986 - 87 Fiscal
Year Budget.
The Council briefly reviewed the dates proposed and dis-
cussed any conflicts.
MOTION: Upon a motion made by Councilman Womack and seconded
by Mayor Pro Tem Farmer, the Council voted four (4)
in favor of the approval of the 1986 - 87 Fiscal
Year Budget Calendar as presented and one (1) opposed,
with Councilman Pennington casting the negative vote.
The motion carried.
Approval of Participation with the
Chamber of Commerce on Printing
Cost of an Industrial Information
Brochure (Agenda Item IX)
City Manager Jon McCarty advised the Council that the
Chamber of Commerce President, Ken Browning, had sent the city
a letter requesting that the city participate in the printing
costs associated with the Industrial Brochure currently being
developed. Mr. McCarty distributed a copy of a similar brochure
printed by the Chamber of Commerce in Plano to the Council
Members for their reference.
Mr. McCarty advised that the city had participated with
the Chamber of Commerce on the printing of the city's maps, but
no longer does that as they now have advertisers who pay for
the costs of the maps. Mr. McCarty advised that city staff
recommends that the city's participation be $1,500.00.
The Council briefly reviewed the sample brochure and
discussed the costs involved.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Pennington, the Council
voted 5 - 0 to approve the city's participation
with the Chamber of Commerce on printing cost of
an industrial information brochure in the amount
of $1,500. The motion carried.
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ALLEN CITY COUNCIL
JUNE 5, 1986
Page 9
Appointments to Boards and
Commissions (Agenda Item X -A)
City Secretary Marty Hendrix advised the Council that
appointments to Places No. 1, 3, 5, 7 on the Planning and Zoning
Commission and Places No. 2, 4, and 6 on the Library Board should
be made at the City Council Meeting to be held on Thursday,
June 19, 1986. Ms. Hendrix distributed another data sheet to
CW the Council Members of an interested individual who wanted to
be considered for appointment.
This item was received as a matter of information. There
was no action taken on this item.
Bond Sale Schedule (Agenda Item X -B)
City Manager Jon McCarty distributed to the City Council
a schedule of events for the proposed general obligation and
revenue bond sale as prepared by Schneider, Bernet & Hickman,
Inc., the city's bond agent.
The Council reviewed the schedule of events and discussed
a forthcoming trip to New York City for the purpose of raising
the city's bond rating. The Council discussed the most convenient
time to go to New York so that all or most of the Council
Members can go on this trip for the presentations to be made
to the bond rating agencies.
After discussion, the Council concluded that the most
convenient dates would be July 14th and 15th, with all of
the Council Members present indicating that they could go
on the trip. City Manager McCarty advised the Council that
contact would be made with the city's bond agent to make
arrangements for the trip to New York.
This item was received as a matter of information. There
was no action taken on this item.
Swimming Pool Life Guards (Agenda Item X-C)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the opening of Ford Park Swimming Pool
and the need to increase the number of life guards from what
was originally approved with the adoption of the city's budget.
Mr. Thornton advised that the dollar amount would not increase,
just the number of positions of life guards.
The Council discussed with Mr. Thornton the need to schedule
more life guards and the city should do what needs to be done
to insure adequate safety at the city's municipal pool. It was
concluded that Mr. Thornton should take the appropriate action
necessary to provide for safety at the swimming pool.
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to the Council (Agenda Item X -D)
Mayor Pro Tem Farmer requested support from the Allen
City Council at the meetings of the Collin County Public
Officials Associaton and advised of some of the forthcoming
programs and plans for updating the by-laws and increasing
the financial stability of the association.
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ALLEN CITY COUNCIL
JUNE 5, 1986
Adjournment
Page 10
MOTION: Upon a motion made by Councilman Wilson and seconded
by Councilman Pennington, the Council voted 5 - 0 to
adjourn the regular session of the Allen City Council
at 10:43 p.m. on Thursday, June 5, 1986. The motion
carried.
These minutes approved on the 19th day of
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``'� t
Marty Hendrix, ITY SECRETARY