Min - City Council - 1986 - 06/19 - RegularALLEN CITY COUNCIL
REGULAR SESSION
JUNE 19, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Absent:
Jack Pennington
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was
called to order at 7:38 p.m. on Thursday, June 19, 1986,
by Mayor Rodenbaugh in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
6 - 0 to approve and adopt all items on the
Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of June 5,
1986 - Regular Session.
B. Authorization to city staff to pay bills
associated with the 1979 Capital Improvement
Program as follows:
1. William H. Hidell, Architects $ 8,039.70
Architectural Services and
Reimbursable Expenses in
Connection with the Allen
Municipal Complex Master
Plan - 50% Completion
Period: May 1986
2. Black and Veatch Engineers $ 132.88
Engineering Services
rendered in connection with
the Allen Municipal Complex/
Sibley/Wolff Development
tw Period: May 1986
3. Dean Electric, Inc. $ 418.50
Labor and Materials to Repair
Underground Feed to Existing
Lights at Ford Park
Date: May 30, 1986
4. United Industries, Inc. $ 1,523.03
Construction of Ford Park
Swimming Pool - Mess Storage
Bags and Trouser Bar in
Pool Office and Backboard
for Applying CPR
Date: May 30, 1986
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ALLEN CITY COUNCIL
JUNE 19, 1986
Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
C. Authorization to city staff to pay bills
associated with the 1985 Capital Improvement
Program as follows:
1. Black & Veatch Engineers $ 23,596.74
Construction of Stacy Road
Pump Station (Second
Delivery Point) - Engineering
Services for Month of May,
1986
2. Earl Luna, Attorney $ 1,741.75
Professional Services for
Condemnation Proceedings
against Hassie Hunt Explor-
ation Company - for location
of Stacy Road Pump Station
Period: May 31, 1986
3. Graham Associates, Inc. $ 111.78
Engineering Services con-
nected with the Story Park
Site on Malone Road, Sending
Required Plats to County
4. Jones & Boyd, Inc. $ 2,631.70
Completion for Engineering
Plans and Sanitary Sewer
Study for Homes East of
Malone Road; Coordination
with City Staff for Approval
of Engineering Plans and
Field Surveys and Reimburs-
able Expenses
Period: April 24 - May 28, 1986
D. Schedule of Taxes Receivable as of May 21, 1986
E. Resolution No. 704-6-86(R): A Resolution by
the City Council of the City of Allen, Collin
County, Texas, Authorizing an Adjustment to
the 1985 Tax Roll and Authorizing the Can-
cellation of Certain Accounts from the 1985
Tax Roll.
F. Set July 3, 1986 as the Public Hearings Date
on a Request to Annex 31.337 Acres of Land
Located West of U.S. 75, North of Stacy Road
and South of Ridgeview Drive.
The motion carried.
End of Consent Agenda
Award Pins and Certificates
to Employees for Five, Ten
and Fifteen Years of Service (Agenda Item III)
City Manager Jon McCarty and Mayor Rodenbaugh recognized
the following city employees for their years of service to
the city and presented each of them with a service pin and
certificate of appreciation:
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ALLEN CITY COUNCIL
JUNE 19, 1986
Page 3
Award Pins and Certificates to
Employees for Five, Ten and
Fifteen Years of Service (cont'd)
(Agenda Item III)
15 Years of Service
Department
Ronald E. Gentry
Fire Department
10 Years of Service
Phillip S. Booth
Police Department
Richard Carroll
Police Department
Becci Mafficli
Police Department
5 Years of Service
Marty Hendrix
City Secretary
Jonathan M. McCarty
City Manager
Conrad Averna
Police Department
Nancy Ann Bardwell
Police Department
June M. Baxter
Police Department
Shirley A. Haning
Police Department
Tim A. Overbey
Police Department
Mike Parker
Police Department
J. Byron Roach
Police Department
Michael A. Stephens
Police Department
Bernard Wayne White
Police Department
Paul Michael Duckworth
Fire Department
John Dee Miller
Fire Department
Bill M. Petty
Community Development
Ernest E. Hoback
Public Works
Edward A. Stevens
Police Department
Coe Mel L. Hilkemeier
Community Development
City Manager Jon McCarty then
presented each of the
Council Members with a City of Allen
service pin.
Mayor Rodenbaugh and the Council
commended all of the
employees for their years of service
to the City of Allen.
At this time, Mayor Rodenbaugh
adjourned the regular
session of the Allen City Council
into Executive Session
at 8:01 p.m. on Thursday, June 19,
1986.
Executive Session
(Agenda Item IV)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Section 2(e) and 2(g), the Allen City Council
convened into Executive Session at 8:05 p.m. in the Conference
Room of the Allen Municipal Annex, to discuss matters pertaining
to personnel and legal. Those matters consisted of appointments
to the Planning and Zoning Commission and Library Board and
pending litigation of the Jimmy Wolff lawsuit.
The Executive Session was adjourned at 10:40 p.m. on
Thursday, June 19, 1986.
Reconvene into Regular Session (Agenda Item V)
Mayor Rodenbaugh reconvened the Allen City Council back
into regular session at 10:45 p.m. on Thursday, June 19, 1986,
in the Council Chambers of the Allen Municipal Annex.
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ALLEN CITY COUNCIL
JUNE 19, 1986
Consideration of Appointments to
Places No. 1, 3, 5, and 7 on the
Planning and Zoning Commission
and Places No. 2, 4, and 6 on the
Library Board
Page 4
(Agenda Item VI)
Mayor Rodenbaugh opened the floor for nominations to
Places No. 1, 3, 5, & 7 on the Planning and Zoning Commission
and to Places No. 2, 4, and 6 on the Library Board.
Councilman Womack made the following nominations:
Planning and Zoning Commission:
Place No. 1
Place No. 3
Place No. 5
Place No. 7
Library Board
Place No. 2
Place No. 4
Place No. 6
- Ren Browning
- Carolyn Latimer
- Bobby Glass
- Wayne Armand
- Mel Hays
- Betty Matthews
- Edmund Uyttebroek
MOTION: A motion was made by Councilman Wolfe that the
nominations cease and that the above individuals
be appointed by acclamation. The motion was
seconded by Councilman Wilson and the Council
voted 6 - 0 in favor of the motion. The motion
carried.
Consider Items Related to the
Jimmy Wolff Litigation (Agenda Item VII)
City Manager Jon McCarty advised the Council that per
the discussions held in the Executive Session, another
meeting date would be proposed in order that the City Council
can again meet with the representatives of Sibley & Wolff.
City Manager McCarty advised of the proposed meeting
date of July 1st at 7:00 p.m. at the Allen Municipal Annex
to meet with Sibley & Wolff representatives. The Council
discussed the proposed meeting date and time.
Upon a consensus of the City Council, the meeting
date was changed to Wednesday, June 25th, at 7:30 p.m.
at the Allen Municipal Annex.
Mr. McCarty advised that he would notify the representatives
of Sibley & Wolff of the change in meeting time to see if
they would be able to attend.
This item was received as a matter of information.
There was no action taken on this item.
Authorization for Execution of
a Contract with General Homes
Corporation for Paving of Streets
Adjacent to Story Park/School Site (Agenda Item VIII)
Bill Petty, Director of Community Development, spoke
before the Council on the proposed contract with General
Homes Corporation for the paving of Malone Road and Edelweiss
Drive, located at the Story Park/School Site.
Mr. Petty advised that General Homes Corporation is in
the process of paving streets in the Greengate Subdivision
and the city staff has worked with them in an attempt to pave
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ALLEN CITY COUNCIL
JUNE 19, 1986
Page 5
Authorization for Execution of
a Contract with General Homes
Corporation for Paving of Streets
Adjacent to Story Park/School Site (cont'd) (Agenda Item VIII)
the city's portion of Malone Road (37 feet) and Edelweiss Drive
(13 feet) concurrently.
Mr. Petty advised that this portion of this project would
Coe be bid as an alternate to the contractors that General Homes
has on their bid list. If Southwest Paving, the contractor
for General Homes on the Greengate IV Subdivision, is not
successful in low bidding this alternate bid, then the
contract will be null and void.
Mr. Petty advised that it was the city staff's recommendation
that the City Council authorize the city manager to enter into
a contract with General Homes Corporation as presented.
1-i2
City Manager Jon McCarty advised the Council that the
City Attorney has reviewed the document and placed it in
final format.
The Council discussed with city staff the location of
Edelweiss Drive and how it will be routed.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
6 - 0 to authorize the city manager to enter into
a contract with General Homes Corporation for
paving of streets (Malone Road and Edelweiss Drive)
adjacent to Story Park/School Site, in accordance
with city staff's recommendation, as stated. The
motion carried.
Consider Approval of Bids for
the Stacy Road Pump Station and
Transmission Pipelines (Agenda Item IX)
Ernie Hoback, Director of Public Works, spoke before
the Council on the solicitation of bids, receipt of bids,
bid opening held on June 5th, and tabulation of bid results
for the construction of the Stacy Road Pumping Station and
the water distribution pipeline.
Dale Cherry, with Black & Veatch Engineers, spoke
before the Council on the low bidder for the pump station
and advised of the references obtained regarding their
work.
The following bids were received on the pumping station:
Goodbrand Construction $ 1,478,447
Bar Contractors $ 1,606,000
Tonto Construction $ 1,650,000
Advance Tank - Texas $ 1,943,767
The following bids were received on the water distribution
pipeline (three lowest bidders):
C & W Utility Contractors $ 788,855.75
Dickerson Construction Co. $ 792,031.00
Goodbrank Construction Co. $ 809,105.00
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ALLEN CITY COUNCIL
JUNE 19, 1986
Page 6
Consider Approval of Bids for the
Stacy Road Pump Station and
Transmission Pipelines (cont'd) (Agenda Item IX)
Mr. Cherry then advised the Council that in the bid
review process an error had been discovered in the Goodbrand
bid and they had notified Goodbrand of that error. Mr.
Cherry pointed out that the error was not in the costs proposed,
but in the amount of the profit margin to be gained by
Goodbrand in the construction project. Mr. Cherry pointed
out it was $100,000. Mr. Cherry advised that with this problem,
the options to consider were to consider awarding the bid to
Goodbrand for the price bid with Goodbrand's assurance that
they would do the project for the price bid, to go to the
second lowest bidder, or to throw out all of the bids and
readvertise.
Mr. Cherry advised that he had visited one of Goodbrand's
construction sites and checked on their references. He also
advised that he had checked on the second lowest bidder's
references. Mr. Cherry pointed out that a representative
from Goodbrand was present if the Council wish to pose any
questions to him.
Mr. R. J. Minarcini, vice President and General Manager
of Goodbrand Construction, Inc., appeared before the Council
and answered questions regarding the position of his company
in this matter and advised of the withdrawal of a previously
submitted mailgram to the city regarding the need for the
additional $100,000.
The Council discussed with city staff the amount of the
performance bond usually required on construction projects.
Dale Cherry also spoke before the Council on the elimination
of Alternate B from the bid and advised what was contained
in Alternate B.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wilson, the Council voted
6 - 0 to award the bid for the construction of the
Stacy Road Pump Station to Goodbrand Construction,
Inc., in the amount of $1,458,447.00. The motion
carried.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
6 - 0 to award the bid for the construction of
the water distribution pipeline to C & W Utilities
in the amount of $788,855.75. The motion carried.
Central Appraisal District Budget (Agenda Item X -A)
City Manager Jon McCarty advised that this was just
a item of information to the City Council. The information
provided to the City Council showed the city's estimated
share of the 1987 Budget to be $30,637.
There was no action taken on this item.
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ALLEN CITY COUNCIL
JUNE 19, 1986
Page 7
Items of Interest to the Council (Agenda Item X -B)
City Manager Jon McCarty advised the Council of the
status of the city's request for EAS before the Public
Utilities Commission and distributed a newspaper article
regarding the case that appeared in a Rockwall newspaper.
He also advised of some of the developments in the Rockwall
case since it is similar to the City of Allen's case.
City Manager Jon McCarty advised the Council of the
updated timeframe on the construction of Main Street and
advised when the roadway would be opened to traffic.
Mark Thornton, Director of Parks and Recreation,
spoke before the Council on the moving of some large trees
and crepe myrtles from the central fire station site to
First Station No. 2. The construction of the new parking
lot caused the trees to be removed.
Mayor Rodenbaugh advised the Council of a letter from
Quest Medical regarding the construction of their facilities
in Allen. He also advised of receipt of a letter from
Lone Star Gas Company regarding rates. Other Council Members
indicated that they had also received those letters.
Mayor Rodenbaugh advised of receipt of a "thank you"
letter from Mrs. Louise Nicholson Kishi to the city for
the naming of Angel Drive after her father.
Mayor Pro Tem Farmer advised the Council of the upcoming
Collin County Public Officials Meeting to be held on Thursday,
June 26, 1986 and encouraged the Council Members to attend.
Councilman Jerry Wilson advised the Council of a letter
from Neil Sperry, horticulturist, regarding his suggestions
for changes in the city's Zoning Ordinance regarding land-
scaping requirements. Councilman Wilson provided each of
the Council Members a copy of the letter for their reference.
Adjournment
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
6 - 0 to adjourn the regular session of the
Allen City Council at 11:28 p.m. on Thursday,
June 19, 1986. The motion carried.
These minutes approved on the 3rd day of July
1986.
,.fG!.. I, .%
Marty Hendrix, CffTY SECRETARY
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