Min - City Council - 1986 - 07/17 - RegularALLEN CITY COUNCIL
REGULAR SESSION
JULY 17, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Jack Pennington
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 6:30 p.m. on Thursday,
July 17, 1986, in the Council Chambers of the Allen Municipal
Annex, One Butler Circle, Allen, Texas.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into Executive Session at 6:32 p.m.
Executive Session
(Agenda Item II)
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Sections 2(e) and 2(f), the Allen City Council
convened into Executive Session at 6:32 p.m. in the Conference
Room of the Allen Municipal Annex in order to discuss matters
pertaining to legal matters and real estate negotiations con-
cerning the easements and property acquisition for the city's
Second Water Delivery Point.
The Executive Session was adjourned at 8:00 p.m.
The Allen City Council reconvened into their regular
session at 8:05 p.m. on Thursday, July 17, 1986, in the
Council Chambers of the Allen Municipal Annex.
CONSENT AGENDA
(Agenda Item III)
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Wilson, the Council voted
7 - 0 to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approval of City Council Minutes of June 28,
1986 - Called - Special Session.
B. Approval of City Council Minutes of July 3,
1986 - Regular Session
C. Approval of City Council Minutes of July 7,
1986 - Called - Special Session.
D. Authorization to city staff to pay bills
associated with the 1979 Capital Improvement
Program as follows:
c•
ALLEN CITY COUNCIL
JULY 17, 1986
CONSENT AGENDA (cont'd)
1. Hannah Construction Co.
Construction of Ford Park
Swimming Pool and Ball
Fields - Application No. 9
Period: May 20 - June 20,
1986
2. SVA Concrete Co., Inc.
Paving Parking Lots at
Allen Municipal Annex and
Central Fire Station
Date: July 8, 1986
Page 2
(Agenda Item III)
$57,679.00
$18,518.36
E. Authorization to city staff to pay bills associated
with the 1985 Capital Improvement Program as
follows:
1.
William H. Hidell Architects
$ 2,110.80
Architectural Services for
Municipal Facilities
Period: June 1986
2.
Jones & Boyd, Inc. Engineers
$ 200.00
Project of Park Site on
Malone Road - Completion
of Project and Approval of
Engineering Plans by City
Period: May 29 - June 25,
1986
3.
G. M. Geer, Engineer
$ 8,700.00
Surveying for Main Street
Phase III Right -of -Way
4.
Black & Veatch Engineers
$ 4,597.72
Engineering Services in
Connection with Engineering
Assistance of Allen Municipal
Complex Development to
Evaluate Proposed Private
Development Adjacent to
Municipal Complex
Period: June 1986
5.
Southwestern Laboratories, Inc.
$ 330.00
Construction of Main Street -
Phase I - Atterberg Limits -
Moisture Density
Period: May 21, 1986
6.
Gohmann of Texas
$ 236.18
Construction of Main Street -
Phase I - Asphalt for Main
Street Detour
Period: May 22, 1986
7.
Gohmann of Texas
$ 955.75
1986 Street Overlay Program -
Hot Asphalt Mix for Ash Street
Period: June 19, 1986
.QN
ALLEN CITY COUNCIL
JULY 17, 1986
Page 3
G. Set August 7, 1986 as the Public Hearing Date on a
Request for Permanent Zoning of Residential,
Shopping Center and Community Facilities on
376.462 Acres of Land Located South of Stacy Road,
North of Exchange Parkway and Adjacent to the
Proposed Extension of Allen Heights Drive, as
requested by Dabney -Bowen Joint Venture
The motion carried.
End of Consent Agenda
Consider Awarding Bid on a
Computer System for the
Police Department (Agenda Item IV)
Richard Carroll, Chief of Police, presented to and spoke
before the Council on the solicitation of bids, receipt of
bids, the bid opening held on May 23,1986, and the bid
tabulations. The bids received are as follows:
1.
CONSENT AGENDA
(cont'd) (Agenda
Item III)
DLH/INE
8.
Gohmann of Texas
$
469.06
4.
CPS
1986 Street Overlay Program -
5.
MISI
$47,670
6.
Hot Asphalt Mix for Ash Street
$49,035
9.
Huitt-Zollars
$
660.00
Street Intersections on
U. S. 75 - Engineering
Period: June 1 thru June 28,
1986
10.
Graham Associates, Inc.
$
13,950.00
Design Surveying on Jupiter
Road for Months of May and
June, 1986
11.
Graham Associates, Inc.
$
9,165.00
Engineering Design of Jupiter
Road for Months of May and
June, 1986
12.
Graham Associates, Inc.
$
12,235.00
Engineering Services
Connected with Jupiter Road
Relating to Phase A of the
Contract for the Months of
May and June, 1986.
13.
Gohmann Asphalt & Construction
$
9,233.41
1986 Street Overlay Program -
Hot Asphalt Mix -
Periods: June 27, June 30,
July 1, July 7, July 8,
July 9, and July 10, 1986
F. Schedule
of Taxes Receivable as of June
30, 1986.
G. Set August 7, 1986 as the Public Hearing Date on a
Request for Permanent Zoning of Residential,
Shopping Center and Community Facilities on
376.462 Acres of Land Located South of Stacy Road,
North of Exchange Parkway and Adjacent to the
Proposed Extension of Allen Heights Drive, as
requested by Dabney -Bowen Joint Venture
The motion carried.
End of Consent Agenda
Consider Awarding Bid on a
Computer System for the
Police Department (Agenda Item IV)
Richard Carroll, Chief of Police, presented to and spoke
before the Council on the solicitation of bids, receipt of
bids, the bid opening held on May 23,1986, and the bid
tabulations. The bids received are as follows:
1.
Sperry/Vision Tech.
$45,073
2.
DLH/INE
$76,820
3.
Monroe
$56,001
4.
CPS
$41,826
5.
MISI
$47,670
6.
Day
$49,035
aO>
ALLEN CITY COUNCIL
JULY 17, 1986 Page 4
Consider Awarding Bid on a
Computer System for the
Police Department (cont'd) (Agenda Item IV)
Chief Carroll advised that of the six bids received only
two of them meet the IBM Compatible Micro configuration which
was a requirement in the bid specifications. Mr. Carroll advised
that the two bidders were Sperry/Vision Technology and Day
Computer Systems. Mr. Carroll advised of approval of the bids
by the Criminal Justice Division, since the computer and software
will be funded by a grant.
Chief Carroll advised the Council of the checks he had made
on references of the two vendors and had visited an operational
site to view the function of the software.
Chief Carroll advised the Council that it was the city staff's
recommendation that the bid be awarded to the low and best bid
from Sperry/Vision Technology in the amount of $45,073.
The Council discussed with Chief Carroll the detail of the
bid specifications for the computer system and how many of the
detailed questions the Sperry/Vision Technology had been able
to answer. They also discussed the interface of the computer
system to the Texas Law Enforcement Telecommunication System
and the cost for that hookup.
MOTION: Upon amotion made by Mayor Pro Tem Farmer and seconded
by Councilman Womack, the Council voted 7 - 0 to approve
the award of the bid for the computer system for the
Police Department to Sperry/Vision Technology in the
amount of $45,073 in accordance with the city staff's
recommendation, as stated. The motion carried.
Resolution No. 710-7-86(R): A Resolution
of the City Council of the City of Allen,
Texas, Designating the City Manager to
Act for and on Behalf of the City of Allen
in Applying to the Texas Parks and Wild-
life Department to Participate in the Land
and Water Conservation Fund Act of 1965,
and Certifying that the City of Allen is
Eligible to Receive Assistance Under Said
Program. _ (Agenda Item V)
Mark Thornton, Director of Parks and Recreation, spoke
before the Council on the proposed resolution applying for
grant funds through the Texas Parks and Wildlife Department
for park land acquisition.
Mr. Thornton advised the Council of his visit to the
Texas Parks and Wildlife Department and of their position
regarding any further grant funds for park land acquisition.
Mr. Thornton advised the Council that the most advantegous
opportunity to obtain grant funds would be through the acquisition
and development of a special use facility on 49.53 acres of
land located on the northeast corner of Bethany Road and Allen
Heights Drive, know presently as the Texin Rod and Gun Club.
Mr. Thornton advised that this facility would provide for
passive facilities such as picnic areas, a fishing area, fresh
water swimming and other related outdoor activities.
Mr. Thornton stated that the Parks and Recreation Board,
at their regular meeting held on July 14, 1986, recommended
to the City Council that the city apply for the Texas Parks
and Wildlife Department grant for the acquisition and development
of the 49.53 acre site.
The Council discussed with Mr. Thornton the timeframe for
submission of the grant and when the grant would be considered
by the Texas Parks and Wildlife Department and what the chances
were of obtaining the grant with the Texas economy the way it is
at the present time.
X03
ALLEN CITY COUNCIL
JULY 17, 1986
Page 5
Resolution No. 710-7-86(R)(cont'd) (Agenda Item V)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve and adopt Resolution No. 710-7-86(R), in
accordance with the. recommendation of the Parks and
Recreation Board, and as captioned previously. The
motion carried.
Update on City Hall
Computer System (Agenda Item VI)
Michael Stanger, Administrative Assistant to the City
Manager, spoke before the Council on the completion of the computer
needs assessment study that had been done by the North Central
Texas Council of Governments for the city and that the draft of
the report had been provided to the city.
Using a floor plan of the city facilities, Mr. Stanger
demonstrated how the network system in the form of a loop
or star would facilitate the city's needs.
There was discussion by the Council with city staff on
the function of the system, the need to review the report
prepared by the North Central Texas Council of Governments,
what were some disadvantages of the network system, how the
present computer would be tied into the system, and further
study being done on the recommendation of the configuration.
It was concluded that the report of the North Central
Texas Council of Governments would be finalized and sent to
the City Council for their review.
This item was received as a matter of information. There
was no action taken on this item.
Consider Recommendations of the
Sign Control Board Regarding
Amendment to the Sign Ordinance (Agenda Item VII)
Bill Petty, Director of Community Development, spoke before
the Council on the recommendations of the Sign Control Board
for changes to the Sign Control Ordinance. Mr. Petty advised
that there were five recommendations to change various portions
of the Sign Control Ordinance and he briefly reviewed each of
the recommendations and the portion of the ordinance that
would be amended if approved.
There was considerable discussion by the City Council
on the proposed fee schedule, the need and timeliness of
eliminating billboard signs within the city, keeping the
billboard signs but regulating them and considering the proposed
amendment for billboard signs separately from the other recom-
mendations of the Sign Control Board.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 that
Item 4 of the Sign Control Board's recommendations
concerning Class 6 Freeway Signs be considered separately
by the City Council and that the remaining four recom-
mendations of the Sign Control Board be approved as
presented, with an ordinance amending the Sign Control
Ordinance to be forthcoming reflecting these appropriate
changes. The motion carried.
The Council continued their discussion on the need for
billboard signs along U.S. 75 and S.H. 121 and what type of
advertisement should be allowed on the signs, if they should
be eliminated altogether, the proposed distance of the signs
being 2,000 feet from each other and how that distance is
measured.
ALLEN CITY COUNCIL
JULY 17, 1986
Page 6
Consider Recommendations of the
Sign Control Board Regarding
Amendment to the Sign Ordinance (cont'd) (Agenda Item VII)
At this time several members of the Sign Control Board
spoke before the Council on their recommendations andthoughts
on the freeway signs. Those members were Rick Alexander,
Chairman, George Chrisman, Vice Chairman, and member John Cahill.
MOTION: Upon a motion made by Councilman Pendleton and
seconded by Councilman Wilson, the Council voted
five (5) for and two (2) opposed, with Councilmen
Wolfe and Womack casting the negative votes, to
approve the recommendation of the Sign Control
Board for Amendment No. 4 for Class 6 Freeway Signs,
to be included in an ordinance to be brought forward
amending the Sign Control Ordinance. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 10:05 p.m. The meeting reconvened at
10:11 P.M.
Consider Items Discussed During
Executive Session (Agenda Item VIII)
Mayor Rodenbaugh advised that this item would be passed
over at this time.
Bond Sale (Agenda Item IX -A)
City Manager Jon McCarty reminded the City Council of the
meeting to be held on Tuesday, July 29, 1986, for the sale of
bonds.
The Council briefly discussed their recent trip to New York
City to the bond rating agencies and discussed with city staff
as to when the city would know about their ratings. The Council
advised that they wanted to be made aware of the ratings as soon
as the city receives that information.
This item was received as a matter of information. There
was no action taken on this item.
Set Workshop Date - Joint
City Council/Planning & Zoning
Commission (Agenda Item IX -B)
Bill Petty, Director of Community Development, spoke before
the Council on the setting of a workshop date for a joint meeting
of the City Council and the Planning and Zoning Commission to
work on the updating of the city's comprehensive zoning ordinance.
The Council discussed the appropriate date for the meeting
and setting a time limit on the meeting of two hours. It was
concluded that the workshop meeting would take place on Tuesday,
July 29, 1986, after the bond sale meeting, at 7:30 p.m. and
last for only two hours.
The Council also discussed with city staff the recommendations
to be made by the Planning and Zoning Commission and receiving
that information prior to the workshop in order to review and
study it.
Items of Interest to the Council (Agenda Item IX -C)
City Secretary Marty Hendrix advised the Council of the
upcoming meeting of the Collin County Public Officials and
asked for those individuals who were interested in attending
the meeting. Mayor Pro Tem Farmer advised the Council of
the program to be presented and encouraged the Council Members
to attend.
L'+sS
ALLEN CITY COUNCIL
JULY 17, 1986
Page 7
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wilson, the Council voted
7 - 0 to instruct the City Manager to direct the
city's attorney to appeal the Special Commission's
findings on the condemnation of the Hassie Hunt
property and post $312,260 with the Register of
the Court, take possession of the 5.9 acre tract
in order to commence construction on a timely basis,
and communicate the discussions of the City Council
during the executive session to the city's attorney.
The motion carried.
Adjournment
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Wilson, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 12:15 a.m. on Friday, July 18, 1986. The motion
carried.
These minutes approved on the 7+h day of Auanst
Y[7:7
1
�N\ G J",
Marty Hendrix, 6MC, CITY SECRETARY
af%
At this time, Mayor Rodenbaugh adjourned the regular
session of the Allen City Council back into Executvie Session
at 10:30 p.m.
In accordance with Article 6252-17, V.A.T.C.S. (Open
Meetings Law), Sections 2(e) and 2(f), the Allen City Council
convened into Executive Session at 10:35 p.m. in the Conference
Room of the Allen Municipal Annex to discuss matters pertaining
to legal and real estate negotiations concerning easements and
property acquisition for the Second Water Delivery Point.
The Executive Session was adjourned at 12:11 a.m. on Friday,
July 18, 1986.
Mayor Rodenbaugh reconvened the regular session of the
Allen City Council at 12:12 a.m. on Friday, July 18, 1986,
in the Council Chambers of the Allen Municipal Annex. Mayor
Rodenbaugh returned to Agenda Item VIII.
Consider Items Discussed
During Executive Session (Agenda Item VIII)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wilson, the Council voted
7 - 0 to instruct the City Manager to direct the
city's attorney to appeal the Special Commission's
findings on the condemnation of the Hassie Hunt
property and post $312,260 with the Register of
the Court, take possession of the 5.9 acre tract
in order to commence construction on a timely basis,
and communicate the discussions of the City Council
during the executive session to the city's attorney.
The motion carried.
Adjournment
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Wilson, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 12:15 a.m. on Friday, July 18, 1986. The motion
carried.
These minutes approved on the 7+h day of Auanst
Y[7:7
1
�N\ G J",
Marty Hendrix, 6MC, CITY SECRETARY
af%