Min - City Council - 1986 - 08/07 - RegularALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 7, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Jack Pennington
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was
called to order by Mayor Rodenbaugh at 7:34 p.m. on Thursday,
August 7, 1986, in the Council Chambers of the Allen Municipal
Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item II)
At the request of Councilman Womack, Consent Agenda
Items G, H, I, J, and K were removed for individual consideration.
At the request of Mayor Pro Tem Farmer, Consent Agenda
Item O was removed for individual consideration.
MOTION: Unon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 5 - 0
(with Council Members Pendleton and Pennington being
out of the room when the vote was taken) to approve
and adopt all remaining items on the Consent Agenda
as recommended and as follows:
A. Approval of City Council Minutes of July 17, 1966 -
Regular Session.
B. Approval of City Council Minutes of July 21, 1986 -
Called - Special Emergency Session.
C. Approval of City Council Minutes of July 29, 1986 -
Called - Special Session.
D. Authorization to city staff to pay bills associated
with the 1979 Capital Improvement Program as
follows:
SVA Concrete Company, Inc. $ 39,488.28
Construction of Parking Lots
at Central Fire Station and
Allen Municipal Annex - Final
Payment
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ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 2
CONSENT AGENDA
(cont'd) (Agenda
Item II)
E. Authorization
to city staff to pay bills
associated
with
the 1985 Capital Improvement Program
as
follows:
1.
Black & Veatch Engineers
$
5,386.39
Engineering Services in
Connection with Preparation
of Plans and Drawings and
Contract Administration for
Second Delivery Point (Stacy
Road Pump Station)
2.
Doug Floyd
$
600.00
Bob Dry
$
600.00
Peggy Carroll
$
600.00
Members of the Special
Commission in the Condem-
nation Hearing between the
City of Allen and Hassie
Hunt Exploration Company
for the site of the Second
Delivery Point (Stacy Road
Pump Station)
3.
General Homes Corporation
$
14,049.90
Construction of Malone Road
and Edelweiss Drive per
Facilities Agreement with
City
4.
Jones & Boyd, Inc.
$
1,822.17
Construction Staking for
Street Excavation - Park
Site on Malone Road
Period: 6/26 - 7/23/86
5.
William H. Hidell Architects
$
1,520.00
Renovation to the Central
Fire Station - Architectural
Services
Period: July, 1986
6.
Angel Concrete
$
94,292.30.
Construction of Main Street -
Phase I - Estimate No. 9 -
Period: 7/1 - 7/31/86
7.
Lectric Safety Lites Co., Inc.
$
933.35
Construction of Main Street -
Phase I - Street Buttons
8.
Southwestern Laboratories
$
1,076.22
Construction of Main Street -
Phase I - Tests and Trip
Charges
Period: 6/9 - 7/13/86
9.
Riffe Petroleum
$
319.36
1986 Asphalt Street Overlay
Program by City of Allen -
oil
10.
Gohmann Asphalt
$
2,855.25
1986 Asphalt Street Overlay
Program by City of Allen -
Hot Asphalt Mix
a(q
ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 3
CONSENT AGENDA (cont'd) (Agenda Item II)
Ordinance No. 716-8-86: An Ordinance of the
City of Allen, Collin County, Texas, Annexing
the Hereinafter -Described Territory to the City
of Allen, Texas, Approximately 31.377 Acres
Located in the Francis Dosser Survey, Abstract
No. 280, and the George Phillips Survey, Abstract
No. 719, Collin County, Texas, and Extending
the Boundary Limits of the City so as to Include
Said Hereinafter -Described Property Within the
City Limits and Granting to All Inhabitants and
Owners of Said Property All of the Rights and
Privileges of Other Citizens and Binding All
Inhabitants by All the Ordinances, Acts,
Resolutions and Regulations of Said City;
Providing a Severability Clause; and Providing
for the Effective Date of Said Ordinance.
Ordinance No. 717-8-86: An Ordinance of the
City of Allen, Collin County, Texas, Amending
the Sign Regulations Ordinance No. 374-10-81,
As Heretofore Amended, so as to Regulate
Construction, Repair, Placement, Height, Area,
Use, and Maintenance of Signs in the City of
Allen; Providing for Regulation for Class 6
and 7 Signs, Providing for Restrictions on
Builder and Realtor Directional Signs; Providing
for Additional Collection of Fees; Providing for
New Regulations for On -Site Signs Advertising
the Sale of Commercial Property; Providing for an
Increase in Penalty of Fine Not to Exceed the
Sum of One Thousand Dollars ($1,000.00) for
Each Offense; Providing for Severability Clause;
and Providing for the Effective Date of Said
Ordinance.
Set August 28, 1986 as the Public Hearing Date
on the Fiscal Year 1986 - 87 Budget.
Resolution No. 718-8-86(R): A Resolution by
the City Council of the City of Allen,. Collin
County, Texas, Authorizing an Adjustment to the
1984 and 1985 Tax Rolls and a Refund Issued for
Overpayment of 1984 and 1985 Taxes.
The motion carried.
End of Consent Agenda
Set September 4, 1986 as the
Public Hearing Date on a Request
to Zone Two Separate Tracts of
land to "R-5" (Residential)
Located East of State Highway 5
and South of Stacy Road on Land
Known as Buckingham Estates,
as Requested by William Dyer (Consent Agenda
and Richard Duke. Item G)
and
ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 4
Set September 4, 1986 as the
Public Hearing Date on a Request
for Permanent Zoning of "PD"
(Planned Development) Including
Corridor Commercial Uses of Office,
Retail, Industrial Technology and
Light Industrial and 47.2 Acres
of Land Located West of U.S. 75
and South of State Highway 121, (Consent Agenda
as Requested by Charles Bush Item H)
and
Set September 4, 1986 as the
Public Hearing Date on a Request
for Permanent Zoning to "PD"
(Planned Development) to Include
Commercial, Office and Hotel
Districts on 148.19 Acres of Land
Located South of State Highway 121,
North of Ridgeview Road, and East
and West of Stacy Road, as Requested (Consent Agenda
by Wines/Shaddock and Cook Item I)
and
Set September 4, 1986 as the
Public Hearing Date on a Request
for Permanent Zoning on "FP -PD"
(Flood Plain - Planned Development)
to Include Single Family, Local
Retail, Community Facilities, and
Multi -Family Tracts on 125.3 Acres
of Land Located South of Ridgeview
Drive and West of Rowlett Creek, as (Consent Agenda
Requested by 258 Acres Joint Venture Item J)
and
Set September 4, 1986 as the
Public Hearing Date on a Request
to Amend "PD -SC No. 5"(Planned
Development - Shopping Center No. 5)
with Site Plan Approval for Day
Care Center on .625 Acres of Land
Located North of F.M. 2170 and West
of Fountain Gate Drive, as Requested (Consent Agenda
LaPetite Academy Item K)
Councilman Womack advised the Council that he had
requested that these public hearings be removed from the
Consent Agenda for individual consideration due to the
fact that it would be impossible to hold all of these
public hearings on one night and take action on them
without holding the Council meeting until the early
morning hours.
The Council discussed placing the public hearings
on other meeting dates,+.of holding the public hearings
on September 4th on all of the requests,.but tabling
action on them until they all can receive the Council's
full consideration. It was concluded by the Council that
the public hearings would be held on September 4th, but
consideration of the items would be based on a time factor.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve September 4, 1986 as the public hearing
date for Consent Agenda Items G, H, I, J, K, as
captioned previously. The motion carried.
L'T1
ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 5
Ordinance No. 719-8-86: An
Ordinance by the City Council,
City of Allen, Collin County,
Texas, Certifying and Approving
the 1986 Tax Roll as Approved
and Certified by the Collin (Consent Agenda
County Appraisal Review Board Item O)
Mayor Pro Tem Farmer advised the Council that he had
requested that this item be removed from the Consent Agenda
in order to clarify the total taxable value of the city
for 1986.
City Manager McCarty advised the Council that the
total taxable value of the City of Allen for 1986 was $878,162,758
in comparison to the tax value of 1985 which was $671,010,556.
Mr. McCarty provided the Council with information on how the
additional tax value had been achieved.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to approve and certify the 1986 tax roll
as approved and certified by the Collin County
Appraisal Review Board and to adopt Ordinance
No. 719-8-86, as captioned above. The motion carried.
Request to Appear by James
Brazeal Concerning Section 5
of the Fire Code Prohibiting
Storage of Liquified Petroleum
Gas and Liquified Natural Gas (Agenda Item III)
Fire Chief Ron Gentry spoke before the Council on
Mr. Brazeal's request and advised that this request was
prohibited by Section 5 of Ordinance No. 682-3-86, the
city's Fire Code, unless the City Council granted a variance
for this request. Chief Gentry spoke before the Council on
the hazards of this type of gas storage tank being located
in a residential area. Chief Gentry advised that it was the
city staff's recommendation not to grant the variance. He
further explained that if the Council wanted to grant the
variance then Mr. Brazeal should follow ten guidelines
established by the Fire Marshal. Chief Gentry then distributed
copies of Section 5 of the Fire Code and the guidelines to
the City Council for their review.
City Manager McCarty advised the Council that the City
Attorney had been notified of this request and had advised
that this variance could be granted to Mr. Brazeal by the
City Council without having to amend the present ordinance.
The Council discussed with Mr. Brazeal the location of
the tank on the property, what size of tank he would need
for this use, the number of acres on his property and the
location of adjacent residences, if there was a possibility
that the tank could explode if there was a grass fire, and
why the tank couldn't be placed underground.
The Council also discussed a revision to the Section 5
of the Fire Code in order to clarify that the existing residences
with the liquified petroleum gas tanks were exempt from the
Code requirements and not use the wording "residential districts"
James Brazeal,
resident on Allen Heights Road, spoke
before the Council
on his request for a variance
to Section
5 of the Fire Code
which would allow him to install a tank
for the storage of
liquified petroleum gas. Mr.
Brazeal
explained to the Council that he wanted to build
a spa at
his home and since
natural gas was not available
to his property,
he wanted to use liquified
petroleum gas to heat
the spa.
Fire Chief Ron Gentry spoke before the Council on
Mr. Brazeal's request and advised that this request was
prohibited by Section 5 of Ordinance No. 682-3-86, the
city's Fire Code, unless the City Council granted a variance
for this request. Chief Gentry spoke before the Council on
the hazards of this type of gas storage tank being located
in a residential area. Chief Gentry advised that it was the
city staff's recommendation not to grant the variance. He
further explained that if the Council wanted to grant the
variance then Mr. Brazeal should follow ten guidelines
established by the Fire Marshal. Chief Gentry then distributed
copies of Section 5 of the Fire Code and the guidelines to
the City Council for their review.
City Manager McCarty advised the Council that the City
Attorney had been notified of this request and had advised
that this variance could be granted to Mr. Brazeal by the
City Council without having to amend the present ordinance.
The Council discussed with Mr. Brazeal the location of
the tank on the property, what size of tank he would need
for this use, the number of acres on his property and the
location of adjacent residences, if there was a possibility
that the tank could explode if there was a grass fire, and
why the tank couldn't be placed underground.
The Council also discussed a revision to the Section 5
of the Fire Code in order to clarify that the existing residences
with the liquified petroleum gas tanks were exempt from the
Code requirements and not use the wording "residential districts"
ALLEN CITY COUNCIL
AUGUST 7, 1986
Request to Appear by
James Brazeal Concerning
Section 5 of the Fire Code
Prohibiting Storage of
Liquified Petroleum Gas
and Liauified Natural Gas (cont'd
Page 6
(Agenda Item III)
Chief Gentry advised the Council that one of the concerns
of the city staff was the location of the tank, if the property
was subdivided and sold off for other residential lots.
The Council discussed this concern and the location of
residences to the tank.
MOTION: A motion was made by Mayor Pro Tem Farmer and
seconded by Councilman Pennington to approve
the variance request as submitted by Mr. James
Brazeal, subject to the ten (10) guidelinesprepared
by the Fire Marshal.
AMENDMENT
TO MAIN
MOTION: A motion was made by Councilman Wilson and seconded
by Councilman Pendleton to amend the main motion
to add that if at any time this land is subdivided
in any form or fashion, the variance shall be revoked.
The Council voted six (6) in favor of the motion
and one (1) opposed, with Councilman Womack casting
the negative vote. The motion carried.
VOTE ON
THE MAIN
MOTION: The Council voted seven (7) in favor of the main
motion and none (0) opposed. The motion carried.
Public Hearing: Request for Permanent
Zoning of Residential,
Shopping Center and
Community Facilities
on 376.462 Acres of
Land from Agricultural -
Open Space
Location: South of Stacy Road,
North of Exchange Pkwy,
and Adjacent to the
Proposed Extension of
Allen Heights Drive
Requestor: Dabney/Bowen Joint Venture (Agenda Item IV -A)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request for Permanent Zoning
of Residential, Shopping Center and Community Facilities
on 376.462 Acres of Land Located South of Stacy Road,
North of Exchange Parkway and Adjacent to the Proposed
Extension of Allen Heights Drive and Consider an Ordinance
Establishing Permanent Zoning of Residential, Shopping
Center, and Community Facilities and Consider a Resolution
Adopting Certain Deed Restrictions."
Dan Sefko, Urban Planner with J. T. Dunkin and Associates
and representing the property owners, presented to and spoke
before the Council on the request for permanent zoning of the
376.426 acres of land from Agricultural - Open Space. Using a
zoning district map, Mr. Sefko pointed out the location of the
R-4 (Residential) districts, the R-5 (Residential) districts, the
Community Facilities site, and the Shopping Center Site.
ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 7
Public Hearing: Request for Permanent
Zoning of Residential,
Shopping Center and
Community Facilities
on 376.462 Acres of
Land
Requestor: Dabney/Bowen Joint
Venture (cont'd) (Agenda Item IV -A)
Mr. Sefko advised of the location of the property and
pointed out the thoroughfares adjacent to and in the deve-
lopment.
John Freeble, Transportation Engineer with J. T. Dunkin
& Associations, spoke before the Council on the traffic
impact of this development and provided responses to the
traffic analysis completed by the North Central Texas Council
of Governments.
Mr. Sefko then spoke before the Council on a participation
proposal for future improvements to the intersections of State
Highway 5 and Stacy Road and State Highway 5 and Exchange
Parkway. Mr. Sefko distributed copies of the proposal to the
City Council and explained the participation methodology.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this request for
permanent zoning. Mayor Rodenbaugh closed the public
hearing.
The Planning and Zoning Commission, at their regular
meeting held on July 10, 1986, recommended to the City
Council that the request be approved with modifications
that the shopping center area not be more than 9 acres
gross in Tract 3, with the balance from the original
12 acres submitted becoming R-5, and with recognition
of the deed restrictions and acknowledgement that a legal
instrument will be filed as a running covenant with the
land dedicating the park.
The Council discussed with Mr. Sefko the distance of
State Highway 5 from Allen Heights, along Stacy Road,
and what types of uses were reflected for this area in
the city's Comprehensive Master Plan.
Bill Petty, Director of Community Development, spoke
before the Council on the findings of the Planning and
Zoning Commission and on the participation proposal as
presented by Mr. Sefko.
There was considerable discussion by the City Council
with the requestors on the distribution of house sizes in the
R-5 residential districts, why the school site was eliminated
from the original plan and the reconsideration of putting the
site back into the plan, determining the placement of the
park site contingent on the location of the school site,
and reducing the amount of R-5 residential homes in Tract No. 7
and including some R-4 and R-3 house sizes in that area.
After furtherdiscussion, it was concluded that the requestors
would make revisions to the development per the discussions
with the City Council.
MOTION: A motion was made by Mayor Pro Tem Farmer and seconded
by Councilman Womack to table this request until
the Council meeting to be held on August 21, 1986.
The Council voted six (6) in favor of the motion and
one (1) opposed, with Councilman Pendleton casting
the negative vote. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 9:18 p.m. The meeting reconvened at
9:30 p.m.
1a4
ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 8
Public Hearing: Request to Zone
423.38 Acres of
Land to Permanent
Zoning of "FP -PD"
Location: West of U.S. 75,
South of S.H. 121
Requester: Folsom/Whisenant '(Agenda Item IV -B)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing to Consider a Request to Zone 423.38 Acres
of Land to "FP -PD" (Flood Plain - Planned Development)
Located West of U.S. 75 and South of State Highway 121
and Consider an Ordinance Establishing Permanent Zoning
of Flood Plain - Planned Development."
J. T. Dunkin, land planner with J. T. Dunkin & Associates
and representing the property owners, presented to and spoke
before the Council on the proposed request for permanent
zoning of Flood Plain - Planned Development.
Mr. Dunkin reviewed the location of the property using
the Comprehensive Master Plan Map and then presented a land
use map showing the various zoning districts of single-
family residential, office, multi -family, shopping center,
community facilities, and flood plain area. Mr. Dunkin then
reviewed the zoning on the adjacent tracts of land to this
development.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this request for
permanent zoning. Mayor Rodenbaugh closed the public hearing.
The Planning and Zoning Commission, at their regular
meeting held on June 26, 1986, recommended to the City
Council approval of the request for permanent zoning,
with the following stipulations:
1. Intersection turn lanes be included as
proposed.
2. Office Tracts 4 and 9 be restricted to 2
stories maximum and 1 story within 150 feet
of a residential district.
The Council discussed with Mr. Dunkin the number of
acres in the park site, if the parcel of land at the northeast
corner of the intersection of Rowlett Road and Alma Road was
a leave out piece of property under separate ownership,
the allocation of single-family residential housing units
as referenced in the Comprehensive Master Plan for this
area of development, how paragraph 2, on page 1, of the
Folsom/Whisenant planning document relates to the land use
plan, and the lack of specified zoning in the single-family
residential districts.
The Council discussed the traffic analysis for this
development and Jack Hatchell, traffic engineer representing
the property owners, spoke before the Council on the traffic
analysis and the level of traffic to be produced by this
development.
Ben Whisenant, property owner, spoke before the Council
on this request for zoning and explained what they were trying
to accomplish with this type of zoning.
az7
ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 9
Public Hearing: Request to Zone
423.38 Acres of
Land to Permanent
Zoning of "FP -PD"
Requestor: Folsom/Whisenant (cont'd) (Agenda Item IV -B)
There was further lengthy discussion on the size of the
shopping center areas, the routing of Exchange Parkway, and
bringing the land use plan into more compliance with the
Comprehensive Master Plan.
In further discussion and direction to the requestors,
it was pointed out that in the single-family districts the
zoning should be specific in terms of the type of single-
family unit and its location; all single-family traditional
should not carry 7500 sq. ft. minimum lot sizes, there should
be variations in the lot sizes; the commercial area should be
reduced and brought closer to compliance with the Comprehen-
sive Master Plan; Office District 4 should become single-
family zoning; other office districts should be reduced to
fit the comprehensive plan; all the office districts should
regulate their heights to two stories; multi -family areas
should be reduced to fit the comprehensive plan; and then
the traffic study needs to be redone to fit the new plan.
Also, the floor areas need to show a minimum that will be
observed.
There was continued discussion by the Council that
the plan needs to be revised to show some specificity level
but also be flexible, instead of tying down the single-
family residential areas to exact units and lot sizes.
After further discussion, it was concluded that the requestor
would go forward with revisions to the land use plan per
the discussions by the City Council.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to table this request for permanent zoning
until the City Council Meeting to be held on
August 21, 1986. The motion carried.
Mayor Rodenbaugh recessed the regular session of the
Allen City Council at 11:34 p.m. The Council meeting was
reconvened at 11:45 p.m.
Approval of an Easement for
Texas Power and Light Company
to Cross City Property Located
Along the East Side of Raintree
Estates, Located West of U.S. 75 (Agenda Item V)
Richard Saunders, with Texas Power and Light Company,
spoke before the Council on their request for an easement
on city property in order to construct overhead power lines.
The city's property is located on the east side of Raintree
Estates, west of U.S. 75, and being the flood plain area.
The Council briefly discussed the request and the
need for one power pole on the city's property.
MOTION: Upon a motion made by Councilman Pendleton and
seconded by Councilman Wilson, the Council voted
7 - 0 to approve the request for an easement, as
submitted by Texas Power and Light Company, on
city property located along the east side of Rain -
tree Estates, located west of U.S. 75. The motion
carried.
ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 10
Resolution No. 720-8-86(R): A
Resolution of the City Council
of the City of Allen, Texas,
Designating Jon McCarty, City
Manager, to Act For and On
Behalf of the City of Allen
in Applying to the Texas State
Library for Funding Through the
LSCA Title II Grant Program,
and Certifying That the City
of Allen Will Comply With the
Regulations, Policies, Guide-
lines and Requirements of Said
Program. (Agenda Item VI -A)
Barbara Buehler, Library Director, spoke before the Council
on the proposed resolution to be used in applying to the Texas
State Library for funding through the LSCA Title II Grant Program
for matching funds to be used in the construction of the new
library building. Mrs. Buehler advised that the Library Board
recommended to the City Council approval of the proposed resolution.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve and adopt Resolution No. 720-8-86(R), as
captioned above, and in accordance with the recommendation
of the Library Board, as stated. The motion carried.
Ordinance No. 721-8-86: An
Ordinance of the City of Allen,
Collin County, Texas, Amending
Sections 1, 2 and 4 of Ordinance
No. 429-2-83 and Adding Thereto
Section 7a, Following Section 7,
of Ordinance No. 429-2-83 of
the City of Allen, Texas; and
Providing for an Effective Date. (Agenda Item VI -B)
Barbara Buehler, Library Director, spoke before the Council
on the proposed ordinance which provides for a procedure for
obtaining and/or replacing a borrower's card for the Allen
Public Library, as well as increases the fines on adult materials
that are overdue and maintains the current fines on the children's
materials.
Mrs. Buehler advised the Council that the Library Board had
recommended to the City Council approvalof the ordinance as
presented.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Pennington, the Council voted 7 - 0 to
approve and adopt Ordinance No. 721-8-86, as captioned
above, and in accordance with the recommendation of
the Library Board, as stated. The motion carried.
At this time, Mrs. Buehler also advised the Council that
the Library Board had amended their by-laws to include that
they will now be meeting every month.
Approval of a Request for
Partial Disbursement of
Funds for the Completed
Portion of Chaparral Road (Agenda Item VII)
Bill Petty, Director of Community Development, spoke before
the Council on the agreement between the City of Allen and
Landmark Development Company to participate in the paving of
Bethany Off-site, Jupiter Road, and Chaparral Road. Mr. Petty
explained the portion of the project that was completed per
the agreement, the amount of money that had been disbursed to
Landmark by the city to date, and the amount of the request by
Landmark for the construction of a portion of Chaparral Road
to date.
enn
ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 11
Approval of a Request for
Partial Disbursement of
Funds for the Completed
Portion of Chaparral Road (cont'd) (Agenda Item VII)
Mr. Petty pointed out some conditions established by
the city before this disbursement is made and advised that
it was the city staff's recommendation that the City Council
approve authorization for partial payment to Landmark
Development Company in the amount of $82,759.67, and to
request payment from Landmark Development for their pro -rata
share of median improvements and street lighting for future
installation in the amount of $46,631.00.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
7 - 0 to approve authorization for partial payment
to Landmark Development Company in the amount of
$82,759.67, and to request payment from Landmark
Development for their pro -rata share of median
improvements and street lighting for future
installation in the amount of $46,631.00, in
accordance with the recommendation of city staff,
as stated. The motion carried.
Resolution No. 722-8-86(R):
A Resolution of the City Council
of the City of Allen, Collin
County, Texas Establishing
a Construction Committee and
Requesting Such Committee to
Provide Review and Input Prior
to and During the Construction
of the Police and Courts
Facility.
Richard Carroll, Chief
Council on the establishing
in order to provide citizen
community in the design and
police and courts facility.
(Agenda Item VIII)
of Police, spoke before the
of a construction committee
input and represent the
construction of the new
Chief Carroll advised the Council of the proposed
resolution to form the committee and to establish how
the members would be selected. Chief Carroll had also
provided the Council with a construction committee plan
and briefly reviewed that information. Chief Carroll
advised the Council that each Council Member was to
appoint one person to serve as a member of the 7 -member
committee.
The Council briefly discussed with Chief Carroll
the timeframe for the appointment of the members and
who they should report their appointments to in the
city staff. It was concluded that each Council Member
would contact the City Manager with their appointment and
the appoints should be made prior to the next Council
Meeting on August 21st.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wolfe, the Council voted
7 - 0 to approve and adopt Resolution No. 722-8-86(R),
as captioned previously. The motion carried.
Resolution No. 723-8-86(R):
A Resolution of the City Council
of the City of Allen, Collin
County, Texas Requesting the
Presentation of Anti -Crime
Legislation to the 70th Session
of the Texas Legislature to
Convene in January 1987. (Agenda Item IX)
037
ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 12
Resolution No. 723-8-86(R) (cont'd) (Agenda Item IX)
Richard Carroll, Chief of Police, spoke before the Council
on the proposed resolution, requested by Mayor Rodenbaugh,
showing the city's support of the anti-crime legislation
to be presented to the 70th Legislative Session in January of
1987.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve and adopt Resolution No. 723-8-86(R), as
captioned previously. The motion carried.
Award of Bids for Fire
Department - Fire Equipment
and Truck Pumper (Agenda Item X)
Ron Gentry, Fire Chief, spoke before the Council on the
solicitation of bids, receipt of bids, the bid opening held
on July 14, 1986, and the tabulation of the bid results.
Chief Gentry advised of the following bids received
on the pumper and fire equipment:
Miller Emergency - KME
$154,370
Martin Apparatus - PIERCE
$164,797
Koetter Fire Protection - WARD
$164,392
Riggs First Line Equipment - EMERGENCY ONE
$175,331
Quality Manufacturing, Inc. - QUALITY
$151,485
FIRE EQUIPMENT
Halprin Supply
$ 18,455.00
Fred Huber & Assoc.
$ 17,004.09
Riggs First Line Equipment
$ 19,100.00
Casco Industries
$ 17,921.94
Miller Emergency Equipment
$ 20,558.00
Chief Gentry advised the Council that the city staff's
recommendation was to award the bid for the pumper to Quality
Manufacturing, Inc., in the amount of $151,485, the lowest
bidder, and to award a bid in the amount of $17,461.94 to
Casco Industries for fire equipment, minus the smoke ejector
and Hayward claw tool, and to purchase the smoke ejector and
Hayward claw tool from Miller Emergency in the amount of
$950.00.
The Council briefly discussed the city staff's recommendation.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Womack, the Council voted
7 - 0 to award the bid for the pumper to Quality
Manufacturing, Inc., in the amount of $151,485;
to award a bid in the amount of $17,461.94 to Casco
Industries for fire equipment, which does not include
the smoke ejector and Hayward claw tool; and to
authorize the purchase of the smoke ejector and
Hayward claw tool from Miller Emergency in the
amount of $950.00, in accordance with the city
staff's recommendation, as stated. The motion carried.
ALLEN CITY COUNCIL
AUGUST 7, 1986 Page 13
Financial Quarterly Report (Agenda Item XI)
Bill Petty, Director of Community Development, spoke
before the Council on the proposed ordinance establishing
speed limits for vehicles traveling on the frontage roads
of U.S. 75 within the City of Allen. Mr. Petty pointed
out that the State Department of Highways and Public
Transportation started the process of establishing the
speed zones and had conducted the proper speed zone tests
to establish the appropriate speed zones. The Department
had also requested that the city take action to establish
those speed limits.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Pendleton, the Council
voted 7 - 0 to approve and. adopt Ordinance No.
724-8-66, as captioned above. The motion carried.
'J2A
Charlotte Smith, Finance Director, reviewed with the
Council various financial reports for the period ending
June 30, 1986.
This item was received as a matter of information.
There was no action taken on this item.
Consider Declaring a Vacancy
on the Parks and Recreation
Board and Consider Appointment
of a Replacement (Agenda Item XII)
Mayor Rodenbaugh advised the Council of the receipt of
a letter from the Chairman of the Parks and Recreation
Board regarding the absenteeism of one of the members
from the Park Board meetings and the need to declare the
position vacant in order that a new member could be
appointed.
The Council discussed declaring the vacancy in that position
and if the Council wanted to make an appointment to that vacancy
at this meeting. It was concluded that an appointment would not
be made at this time.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Wilson, the Council voted
7 - 0 to declare Place No. 1 on the Parks and
Recreation Board vacant, in accordance with the
recommendation of the Parks and Recreation Board.
The motion carried.
Ordinance No. 724-8-86: An
Ordinance of the City of Allen,
Collin County, Texas, Altering
the Prima Facie Speed Limits
Established for Vehicles Under
the Provisions of Section 169(b)
of Article 6701d, Vernon's Texas
Civil Statutes, Upon U.S. Highway
75 Fronting Roads or Parts
Thereof, Within the Corporate
Limits of the City of Allen,
as Set in This Ordinance, and
Providing a Penalty of Fine Not
to Exceed $200.00 for the
Violation of This Ordinance. (Agenda Item XIII)
Bill Petty, Director of Community Development, spoke
before the Council on the proposed ordinance establishing
speed limits for vehicles traveling on the frontage roads
of U.S. 75 within the City of Allen. Mr. Petty pointed
out that the State Department of Highways and Public
Transportation started the process of establishing the
speed zones and had conducted the proper speed zone tests
to establish the appropriate speed zones. The Department
had also requested that the city take action to establish
those speed limits.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and
seconded by Councilman Pendleton, the Council
voted 7 - 0 to approve and. adopt Ordinance No.
724-8-66, as captioned above. The motion carried.
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ALLEN CITY COUNCIL
AUGUST 7, 1986
Page 14
These minutes approved on the 91,t day of A,,gugt
1986.
Marty Hendri CMC, CITY SECRETARY
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Acknowledge Receipt of
Fiscal Year 1986 - 87
Budget (Agenda Item XIV -A)
City Manager McCarty advised the Council that they all
had been sent copies of the proposed FY 1986 - 87 Budget
for the City of Allen and this agenda item was just for
the purpose of making sure that all Council Members had
received their copies.
All Council Members and the Mayor indicated that they
had received their budget documents.
This item was received as a matter of information.
There was no action taken on this item.
Development Phasing of
Heritage Park I (Agenda Item XIV -B)
Bill Petty, Director of Community Development, spoke
before the Council on the proposed development of Heritage
Park by Bethany 409 Venture. Pat Atkins, with Don Tipton
Engineering, was also present to discuss this matter with
the Council.
This item was received as a matter of information.
There was no action taken on this item.
Construction Manager Update (Agenda Item XIV -C)
Michael Stanger, Administrative Assistant to the City
Manager, reported to the City Council that after reviewing
the proposalssubmitted by construction management firms,
the city staff was recommending that the city not use a
construction manager on the upcoming capital improvement
projects due to the exorbitant costs of their services.
This item was recieved as a matter of information.
There was no action taken on this item.
Items of Interest to the Council (Agenda Item XIV -D)
City Secretary Marty Hendrix advised the Council of
the upcoming Texas Municipal League Conference to be held
in Houston on October 9, 10, & 11th and requested that
any Council Member interested in attending should let
her know so that appropriate reservations can be made.
Councilman Jack Pennington asked city staff how the
insurance key rate for the city was determined and advised
that the key rate for the city had been increased.
Adjournment
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Womack, the Council voted
7 - 0 to adjourn the regular session of the Allen
City Council at 12:35 a.m. on Friday, August 8,
1986. The motion carried.
These minutes approved on the 91,t day of A,,gugt
1986.
Marty Hendri CMC, CITY SECRETARY
D21