Min - City Council - 1986 - 11/20 - RegularCITY OF ALLEN
ANNEXATION PUBLIC HEARING
NOVEMBER 20, 1986
2.583 Acres
Present:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
In accordance with Article 970(a), V.A.T.C.S., the public
hearing was called to order by City Manager Jon McCarty at
1:00 p.m, on Thursday, November 20, 1986, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
City Manager McCarty advised that the 2.583 acres of
land out of the Michael Lee Survey, Abstract No. 543, Collin
County, Texas, has been requested to be annexed into the
city limits by the property owner, the Commissioners' Court
of Collin County.
City Manager Jon McCarty advised that the prepared
service plan for the 2.583 acres was available for public
inspection.
Mr. McCarty then reviewed the location of the property,
being approximately one mile west of U.S. 75 and south of
McDermott Road (F.M. 2170).
City Manager McCarty opened the public hearing. No
one appeared to speak either for or against this request
for annexation. Mr. McCarty closed the public hearing.
The public hearing was adjourned at 1:10 p.m.
These minutes reviewed and approved on this the 20th day
of November, 1986.
APPROVED:
J
Jon cCarty, ,_T'Y 1117
11 AGER
ATTEST:
Marty Hendrix, C, CITY SECRETA
2,2
ALLEN CITY COUNCIL
REGULAR SESSION
NOVEMBER 20, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Jack Pennington
City Staff•
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbaugh at 7:36 p.m, on Thursday,
November 20, 1986, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
At the request of Craig Curry, with Nelson Engineering
Corporation, Consent Agenda Items F and G were removed for
individual consideration.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Councilman Pendleton, the Council voted 7 - 0 to
approve and adopt all remaining items on the Consent
Agenda as recommended and as follows:
A. Approval of City Council Minutes of November 6,
1986 - Regular Session.
B. Approval of City Council/Parks and Recreation
Board/Planning and Zoning Commission Minutes
of September 22, 1986 - Called - Special
Joint Workshop Session.
C. Authorization to city staff to pay bills associated
with the 1979 Capital Improvement Program as
follows:
1. Mason -Johnston & Associates, Inc. $ 1,072.80
Geotechnical Investigation of
Central Fire Station for Renov-
ation.
D. Authorization to city staff to pay bills associated
with the 1985 Capital Improvement Program as
follows:
1. William H. Hidell Architects $ 7,132.33
Architectural Services for
Schematic Design Development,
Construction Documents, Bid or
Negotiation, and Construction
of Police & Courts Building
Period: October, 1986
2. William H. Hidell Architects $ 6,131.00
Architectural Services for
Schematic Design Development,
and Construction Documents for
Renovation to Central Fire
Station, Period: October, 1986 21�
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986 Page 2
CONSENT AGENDA (cont'd) (Agenda Item II)
3. C & W Utility Construction Co. $ 178,995.77
Construction of Water Dis-
tribution Pipeline Project -
Estimate No. 2, Period:
Ending October 27, 1986
4. Goodbrand Construction, Inc. $ 116,943.18
Construction of Stacy Road
Pump Station (Second Delivery
Point) - Estimate No. 2,
Period: Ending October 25, 1986
E. Schedule of Taxes Receivable as of October 31, 1986.
H. Approval of Specifications and Authorization to
Solicit Bids for a One 3/4 Ton Cab and Chassis
for the Water and Sewer Department.
I. Set December 18, 1986 as the Public Hearing Date
on a Request for a Specific Use Permit for a
Church Site in Planned Development No. 31
Located West of Alma Drive and North of Hedgecoxe
Road as Requested by Collin Baptist Association.
J. Set December 18, 1986 as the Public Hearing Date
on a Request for Permanent Zoning of 68.795 Acres
of Land to Planned Development to Include
Industrial Technology, Garden Office, and Multi -
Family Uses Located South of State Highway 121,
North of Stacy Road and West of Watters Road as
Requested by George Bush and Dr. R. D. Stringfellow.
The motion carried.
End of Consent Agenda
Denial of a Request to Annex 3.675
Acres of Land Located North of
F.M. 2170 and West of Existing
Rock Ridge Road as Requested by (Consent Agenda
Trans Atlas Realty Item F)
and
Denial of a Request to Annex 3.809
Acres of Land Located North of
F.M. 2170 and West of Existing
Rock Ridge Road as Requested by (Consent Agenda
Majestic Savings Item G)
City Manager Jon McCarty explained to the Council that
these annexations requests were before the Council for denial
due to the fact that the City of Allen and the City of Lucas
had a boundary agreement and based upon that agreement, these
two properties would fall into the extraterritorial jurisdiction
of Lucas. These properties would fall on the east side of
r
Rock Ridge Road after the realignment of the roadway.
v
Craig Curry, with Nelson Engineering Corporation and repre-
senting the two property owners, spoke before the Council on
these annexation requests and advised that on behalf of the
property owners, he was requesting that these two annexation
requests be withdrawn.
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Page 3
Denial of a Request to Annex 3.675
Acres of Land Located North of
F.M. 2170 and West of Existing
Rock Ridge Road as Requested by (Consent Agenda
Trans Atlas Realty (cont'd) Item F)
and
Denial of a Request to Annex 3.609
Acres of Land Located North of
F.M. 2170 and West of Existing
Rock Ridge Road as Requested by (Consent Agenda
Majestic Savings (cont'd) Item G)
The Council and city staff discussed with Mr. Curry
why he was requesting to withdraw the annexations and if at
some future time he would present the requests again.
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Wilson, the Council voted
7 - 0 to allow the petitioners to withdraw their
requests for annexation. The motion carried.
Public Hearing: Request to Annex
2.583 Acres of Land
Location: South of F.M. 2170
and West of U.S. 75
Requestor: Collin County (Agenda Item III)
Mayor Rodenbaugh read the request into the record as follows:
"Public Hearing on a Request to Annex 2.583 Acres of
Land Located South of F.M. 2170 and West of U.S. 75
as Requested by the County of Collin."
Ruben Delgado, Assistant Director of Public Works - Engineering,
for Collin County, presented to and spoke before the Council on
this request for annexation of the 2.583 acres of land.
City Manager Jon McCarty advised the Council that in
accordance with state law, a public hearing had also been
held at 1:00 p.m. in the Council Chambers on this annexation
request. The minutes of that proceeding had been prepared
and had been distributed to the Council for their review.
He also advised that the service plan had been prepared and
was available for public review at the earlier public hearing
as well as this public hearing.
Mayor Rodenbaugh opened the public hearing. No one
appeared to speak either for or against this annexation request.
Mayor Rodenbaugh closed the public hearing.
Mayor Rodenbaugh advised that there would be no action
taken on this agenda item at this time and that the annexation
ordinance would be forthcoming to the City Council at their
regular meeting to be held on Thursday, December 18, 1986.
Ordinance No. 764-11-86: An
Ordinance of the City of Allen,
Collin County, Texas, Approving
and Adopting the Written State-
ment and Report of the Consulting
City Engineer Showing the Estimates
of the Total Cost of All Improve-
ments, the Estimates of the Costs
Per Front Foot Proposed to be
Assessed Against the Abutting
Property and the Real and True
Owners Thereof and the Estimates
of Various Other Costs, for the
Improving of a Portion of Jupiter
Road, and Further Described as
Being a Portion of Jupiter Road
from F.M. 2170 to the Intersecting
(Agenda Item IV)
2v
ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Ordinance No. 764-11-86 (cont'd)
Point of the Concrete Improved Road
Section North of White Oak Drive in
the City of Allen, Texas, Within the
Limits Hereinbelow Described and of
Other Matters Relating Thereto;
Determining and Fixing the Portion
of Said Costs and the Rate Thereof
Proposed to Be Assessed Against and
Paid by Abutting Property, and the
Real and True Owners Thereof, and
the Portion of Said Costs Proposed
to be Paid by the City of Allen,
Texas; Determining the Necessity of
Levying an Assessment Against Said
Abutting Property, and the Real and
True Owners Thereof, for the Part of
Said Costs Apportioned to Them;
Ordering and Setting a Public Hearing
at 7:30 O'Clock P.M. on the 18th Day
of December, 1986, in the City Council
Chambers of the City Council in the
Municipal Annex Building in Allen,
Texas, as the Time and Place for the
Hearing of the Real and True Owners
of Said Abutting Property and All
Others Interested in Said Abutting
Property or in the Proceedings and
Contracts Concerning Said Assessment
and Improvements; Directing the City
Secretary of the City of Allen to
Give Notice of Said Hearing as Required
by the Laws of the State of Texas and
the Charter of This City; and Providing
an Effective Date.
Page 4
(Agenda Item IV)
Bill Petty, Director of Community Development, presented
to and spoke before the Council on the proposed ordinance
regarding the engineer's roll, the assessment of abutting
properties, and the public hearing for the assessments for
improvements to Jupiter Road, a portion located south of
F.M. 2170 to north of White Oak Drive.
MOTION: Upon a motion made by Councilman Wolfe and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt Ordinance No. 764-11-86, as captioned
above. The motion carried.
Award of Bid for Ford Park,
Phase II Construction, and
Approve a Budget for that
Project. (Agenda Item V)
Mark Thornton, Director of Parks and Recreation, presented
to and spoke before the Council on the solicitation of bids,
receipt of bids, bid opening held on October 31, 1986, and
the tabulation of the bids results.
The bid results are as follows for the three lowest bidders:
Contractor Total Base Bid Total Alternate Bid
Randal & Blake
$
466,090
$
224,880
Architectural Util.
$
489,000
$
184,000
Mission Construction
$
499,900
$
185,100
Using a site plan of the park, Mr. Thornton reviewed the
facilities that were included under the base bid and those items
that were considered as alternates. He also advised of the
items that had been included in the grant program and pointed
out that based upon the bids received, there would not be enough
funds to build all of the facilities and the add-on alternates.
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Page 5
Award of Bid for Ford Park,
Phase II Construction, and
Approval of a Budget for that
Project (cont'd) (Agenda Item V)
Mr. Thornton advised the Council of the recommendation
by the Parks and Recreation Board at their regular meeting
held on November 10, 1986, as follows:
1. Contract for the construction of Ford Park, Phase II,
to include base bid plus alternates number 2, 4, 5 and 6.
2. Redesign concession/restroom building not to exceed
a construction budget for the building of $70,000.
3. Evaluate the shelter and rebid along with concession/
restroom building.
4. To cover the deficit for construction, the Board
recommends using the necessary portion of the $175,000
of bonds sold for miscellaneous park land acquisition.
Terry Cheek and Delbert Hirst, with Schrickel, Rollins &
Associates, landscape architects on this project, were also
present to answer questions posed by the Council.
Terry Cheek spoke before the Council on the tabulation
of the bid results and provided reference information on the
low bidder, Randal & Blake, and advised of their working
relationship on a project in The Colony. Mr. Cheek also
advised of reference information obtained on Architectural
Utilities and Mission Construction.
Mr. Thornton then advised the Council of reference checks
he had obtained on Randal & Blake on various projects in other
cities and the negative feedback that he had received.
Mr. Thornton distributed to the Council a budget for the
construction of Phase II of Ford Park and reviewed that document
with the Council. The proposed budget is as follows:
Contract Construction:
Lighted Tennis Courts (four) 144,000
Lighted Multi Courts (three) 82,000
Irrigation 56,000
Landscaping 39,000
Fitness System 10,000
Picnic, Sidewalks, Misc. 55,000
Jogging Trail (one mile) 160,000
Contracted Amount Awarded $ 546,000
Items to be Added Later
Shelter 13,000
Concession/Restroom 65,000
Playgrounds (three) 25,000
Bleachers 13,500
Soccer Goals 4,000
Total Add Items $ 120,500
Contingencies $ 31,000
Engineering $ 48,000
TOTAL PROJECT BALANCE $ 745,500
3 as
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986 Page 6
Award of Bid for Ford Park,
Phase II Construction, and
Approval of a Budget for that
Project (cont'd) (Agenda Item V)
Mr. Thornton then advised that it was the city Staff's
recommendation to the Council that the bid be awarded to
Architectural Utilities and to approve the recommendations
of the Parks and Recreation Board as presented.
There was considerable discussion by the Council on the
cost for construction of the concession/restroom facility,
the purpose of the exercise stations on the jogging trails,
how the park and recreation items were listed in the bond
proposition, using the land acquisition monies for park develop-
ment, the items that were originally approved in the grant program
and that have to be constructed, the areas in the park that have
been expanded from the original concept that was prepared back
in 1980, and the rejection of the bid by Randal s Blake.
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wolfe, the Council voted 7 - 0 to award
the bid to the lowest and best bidder, being
Architectural Utilities, in the amount of $546,000,
in accordance with the recommendation of the Parks
and Recreation Board, as stated; and to approve the
budget as presented by city staff. The motion carried.
Review Plans and Specifications
Authorizing Solicitation of Bids
and Approval of the Budget on
the Central Fire Station Construction
and Renovation (Agenda Item VI)
Ron Gentry, Fire Chief, spoke before the Council on the
recent planning for the renovation of the Central Fire Station
on McDermott at Allen Drive.
Using various drawings prepared by the architect, Mr. Gentry
reviewed the changes to be made to the existing old city hall
building and the central fire station. Mr. Gentry reviewed the
new floor plan after the renovation and explained the location
of various offices, living quarters for the fire fighters,
and changes in the fire station.
Representatives from William Hidell Architects, the city's
architects on this project, were also present to answer questions
posed by the Council. Representatives that were present were
Denelle Wrightson and Greg Ibanez. Mr. Ibanez pointed out to the
Council that the front entrance to the facility would face
Anna Street after the renovation was completed.
The Council discussed with city staff and the architects
if the Bicentennial Marker, located in the front of the old city
hall, would have to be moved, where the fire department employees
would have offices while the renovation is being conducted,
and landscaping of the site, and improvements to be made to
the foundation of the old city hall building.
Mr. Gentry then presented a corrected budget to the Council
for this renovation project and reviewed it with the Council
as follows:
Renovation Expenses:
Bond Sale $ 1,883
Architectural Fees 20,000
Geotechnical Investigation 1,073
Testing 1,000
Construction 256,000
Survey 3,079
Contingencies 11,921
TOTAL PROJECT BALANCE $294,956
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Page 7
-430
Review Plans and Specifications
Authorizing Solicitation of Bids
and Approval of the Budget on
the Central Fire Station Construction
and Renovation (cont'd) (Agenda Item VI)
Mr. Gentry advised the Council that it was the city staff's
recommendation that the Council approve the specifications and
authorize the solicitation of bids and approve the budget
for the renovation to the Central Fire Station.
The Council briefly discussed the total budget figure
of $294,956 and the amount of bond monies being available,
that is $296,610. It was concluded by the Council that the
budget should be amended to include in the contingencies figure
an additional $1,654 so that the total budget figure would
equal the amount of bond monies available for this project.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Wilson, the Council voted 7 - 0 to
approve the specifications and authorize the solicitation
of bids for the renovation construction to the Central
Fire Station, and to approve the budget, amended to
reflect a total amount of $296,610, with the additional
$1,654 added to the contingencies portion of the budget,
in accordance with the recommendation of city staff,
as stated. The motion carried.
At this time, Mayor Rodenbaugh recessed the regular session
of the Allen City Council at 9:27 p.m. The meeting was reconvened
at 9:34 p.m.
Review Bids and Authorize the
Purchase of Police Vehicles (Agenda Item VII)
Police Chief Richard Carroll spoke before the Council
on the solicitation of bids, receipt of bids, the bid opening
held on November 11, 1986, and the tabulation of the bid
results for three marked police cars, one unmarked CID car
and one animal control truck.
Chief Carroll distributed to the Council the bid tabulation
sheets showing the bids received on the vehicles, with the three
lowest bidders as follows for the three (3) police cars:
Dealer Total Cost Unit Cost
Bob Tomes Ford $ 35,442.00 $ 11,814.00
E1 Dorado Chevrolet $ 36,075.00 $ 12,025.00
Town East Ford $ 37,998.81 $ 12,666.27
The lowest bidders for the animal control truck were:
E1 Dorado Chevrolet $ 9,760.00
Ray Chevrolet $ 10,109.98
Lone Star Dodge $ 10,315.00
Chief Carroll advised that no bids had been received
for the CID car, which was to be a rental car purchase. Since
there were no bids on that item, the City Attorney was contacted
as to the position of the city in this case. Chief Carroll
pointed out the letter of response from the City Attorney in
this matter and advised that it was the city staff's recommendation
that the Council authorize the purchase of A rental car in the
amount of $8,500 for a 1986 model with a 1 year limited warranty.
There was considerable discussion by .the Council with
city staff on the lowest bidder being Ford and the change
in the appearance of the police fleet since all of the cars
are presently Chevrolets. The Council also discussed the
changes that had to be made to the Ford vehicles in order
to make them street ready as a police vehicle.
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Page 8
Review Bids and Authorize the
Purchase of Police Vehicles (cont'd) (Agenda Item VII)
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Pendleton, the Council voted
7 - 0 to authorize the purchase of three (3) police
replacement vehicles from the lowest bidder, being
Bob Tomes Ford, in the amount of $35,442.00; to
authorize the purchase of one (1) animal control
truck from the lowest bidder, being E1 Dorado
Chevrolet, in the amount of $9,760.00; and to
authorize the city staff to purchase a rental
car for use as the CID car in an amount not to
exceed $8,500 for a 1986 model with a 1 year
limited warranty, in accordance with the recom-
mendation of city staff, as stated. The motion
carried.
Council Meeting Schedule for
January 1, 1987 (Agenda Item VIII -A)
City Manager Jon McCarty pointed out to the City Council that
the first regularly scheduled Council Meeting in January of 1987
would be on New Year's Day. Mr. McCarty advised the Council
that the agenda would just contain items of "call to order" and
"adjourn".
This item was received as a matter of information. There
was no action taken on this item.
Items of Interest to the Council (Agenda Item VIII -B)
City Secretary Marty Hendrix reminded the Council of
the upcoming Boards/Commission/Council Christmas Party to be
held on Friday, December 12, 1986.
Ms. Hendrix also pointed out to the Council a letter
from the Allen Jaycees regarding the upcoming Christmas
Parade and an invitation from the North Central Texas
Council of Governments for their banquet to be held on
Thursday, December 11, 1986. Ms. Hendrix reminded the
Council that December 11th was also the meeting of the
Collin County Public Officials Association.
Mayor Rodenbaugh pointed out to the Council a letter
that had been sent to the Mayor and City Council from a
Mr. Warren R. Blackmon, Route 1, Allen, Texas, dated
November 18, 1986, regarding a proposed zoning change taking
place in Plano on Custer Road regarding a site for a solid
waste transfer facility on a 62 acre site, along with a park
site. Mr. Blackmon was opposed to this zoning change and
was asking for action by the Allen City Council in this matter.
After a brief discussion, it was concluded that the City
Manager would make contact with City of Plano officials to
found out the status of this proposed zoning change and
more details about the proposed solid waste transfer facility.
Adjourn
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Pendleton, the Council voted 7 - 0
to adjourn the regular session of the Allen City
Council at 10:02 p.m. on Thursday, November 20, 1986.
The motion carried.
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ALLEN CITY COUNCIL
NOVEMBER 20, 1986
Page 9
These minutes approved on the 4th day of December
1986.
APPROVED:
ATTEST:
Marty Hendrix, CMIW, CITY SECRETARY
22�