Min - City Council - 1986 - 12/04 - RegularALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 4, 1986
Present:
Donald P. Rodenbaugh, Mayor
Council Members:
Joe Farmer, Mayor Pro Tem
Jerry Wilson
Rex Womack
Jim Wolfe
Jim Pendleton
Jack Penninaton
City Staff:
Jon McCarty, City Manager
Marty Hendrix, City Secretary
The regular session of the Allen City Council was called
to order by Mayor Rodenbauah at 7:42 p.m. on Thursday,
December 4, 1986, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item II)
MOTION: Upon a motion made by Mayor Pro Tem Farmer and seconded
by Councilman Wilson, the Council voted 7 - 0 to approve
and adopt all items on the Consent Agenda as recommended
and as follows:
A. Approval of City Council Minutes of November 20,
1986 - Regular Session.
B. Authorization to city staff to pay bills associated
with the 1985 Capital Improvements Program as follows:
1.
Southwestern Laboratories, Inc.
$ 540.40
Construction of Stacy Road Pump
Station - Concrete Testing
Period: 10/03/86 & 10/14/86
2.
Black & Veatch Engineers
$ 7,600.92
Construction of Stacy Road
Pump Station (Second Delivery
Point) - Engineering Services
Period: October, 1986
3.
Stripes -R -Us
$ 1,380.00
Construction of Phase I -
Main Street Project - Striping
of Main Street, Phase I
Period: December, 1986
4.
Graham Associates, Inc.
$ 2,400.00
Construction of Main Street -
Phases II and III - Engineering
Services Connected with Utility
Maps, Right -of -Way Deeds and Maps
and Meetings with Highway Dept.
Period: Thru 11-18-86
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ALLEN CITY COUNCIL
DECEMBER 4, 1986
Page 2
City Manager Jon McCarty spoke before the Council on the
status of the federal revenue sharing fund and advised that
there would be no revenue sharing funds forthcoming in the
fiscal year 1986 - 87. Mr. McCarty advised that the funds
in the amount of $64,145 were funds that had not been expended
during the fiscal years 1984 - 85 and 1985 - 86. It was
proposed that these total funds would be used to purchase
the computer software and equipment, pay for the computer study,
and the revenue sharing compliance audit.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against the proposed use of revenue sharing
funds. Mayor Rodenbaugh closed the public hearing.
om/
CONSENT AGENDA (cont'd) (Agenda Item
II)
5. Dallas Landscape Systems, Inc. $
24,052.48
Construction of Main Street -
Phase I - Streetscaping Project
Application No. 4 -
Period: December 1, 1986
6. SWA Group $
1,963.07
Construction of Main Street -
Phase I - Streetscaping Project -
Professional Services
Period: Oct. 1 - Oct. 31, 1986
7. SWA Group $
201.75
Construction of Main Street -
Phase I - Streetscaping Project -
Reimbursable Expenses
Period: Oct. 1 - Oct. 31, 1986
8. Delta Lighting Systems, Inc. $
1,445.00
Construction of Main Street -
Phase I - Streetscaping Project -
Decorative Street Light Poles
9. Schrickel, Rollins & Associates $
9,889.00
Construction of Ford Park -
Phase I Swimming Pool and Ball -
fields - Professional Services -
Final Close -Out Per Letter of
Agreement Dated September 5,
1984.
10. Gohmann Asphalt $
1,435.38
1986 Street Paving Project -
Repair of Two Portions of Alley
Between Melody Mall and Greeting
Gate Lane - Hot Asphalt Mix
11. Metro Stone $
55.99
1986 Street Paving Project -
Repair of Two Portions of Alley
Between Melody Mall and Greeting
Gate Lane - White Rock
C. Ordinance No. 765-12-86: An Ordinance of the
City
of Allen, Collin County, Texas, Amending Ordinance
No. 310 and the City of Allen Code of Ordinances,
Chapter 2, "Administration", Article III, "Texas
Municipal Retirement System", Section 2-51,
"City
Contributions at Retirement", By Providing
for
Increased Municipal Contributions to the Current
Service Annuity Reserve at Retirement of the
Employees
of the City of Allen, Texas.
Public Hearing: Proposed Revenue
Sharing Fund
Expenditures for
FY 1986 - 87 (Agenda Item
III)
City Manager Jon McCarty spoke before the Council on the
status of the federal revenue sharing fund and advised that
there would be no revenue sharing funds forthcoming in the
fiscal year 1986 - 87. Mr. McCarty advised that the funds
in the amount of $64,145 were funds that had not been expended
during the fiscal years 1984 - 85 and 1985 - 86. It was
proposed that these total funds would be used to purchase
the computer software and equipment, pay for the computer study,
and the revenue sharing compliance audit.
Mayor Rodenbaugh opened the public hearing. No one appeared
to speak either for or against the proposed use of revenue sharing
funds. Mayor Rodenbaugh closed the public hearing.
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ALLEN CITY COUNCIL
DECEMBER 4, 1986
Page 3
Public Hearing: Proposed Revenue
Sharing Fund
Expenditures for
(cont'd) FY 1986 - 87 (Agenda Item III)
There was a brief discussion by the City Council on the
past use of revenue sharing funds to fund the cost of the
Senior Citizens' functions. It was pointed out by city staff
that their funds were now covered under the Parks and Recreation
general fund. budget.
MOTION: Upon a motion made by Councilman Pennington and
seconded by Councilman Wilson, the Council voted
7 - 0 to approve the proposed budget for the revenue
sharing funds as presented. The motion carried.
Resolution No. 766-12-86(R):
A Resolution of the City of Allen,
Collin County, Texas, Supporting
and Endorsing the 1986 Greater
Dallas Mobility Plan. (Agenda Item IV)
Bill Petty, Director of Community Development, spoke
before the Council on the background and development of
the 1986 Greater Dallas Mobility Plan.
Jack Hatchell, member of the Executive Committee on State
Highway Finance, also spoke before the Council on the development
of the plan and, advised that this plan updates the levels
and measures of congestion, defines the needs and costs in
more detail than was possible in 1982, and provides a definitive
set of mobility plan goals and recommendations to achieve them.
Mr. Hatchell distributed to the Council handout materials
from the plan and reviewed them briefly with the Council. The
handout materials contained portions of the study's introduction
and the mobility plan goals and charts of the thoroughfares
that were to be improved. Mr. Hatchell referenced page 33
of the information and explained the development of the Metropolitan
Transportation Coalition and advised of the members of that organization
and their function in relationship to the plan. Mr. Hatchell
encouraged the Council to show their support of the plan by the
adoption of the proposed resolution.
The Council discussed with Mr. Hatchell if there would be
any lobbying in the upcoming legislative session for an increase
in the gasoline tax to increase funds for road improvements,
what the traffic level of service was in the mobility study,
how and when the Metropolitan Transportation Coalition would be
appointed and if the State Highway Department would be involved
in the appointments. They also discussed if this plan compromises
Allen's plans for street and thoroughfare improvements, where
the staffing is on this mobility plan and how has the plan been
funded. There was also discussion on the need to establish or
raise taxes in other areas to help fund some of these projects.
Mayor Rodenbaugh extended his and the Council's appreciation
to Mr. Hatchell for his work and the presentation on the plan at
this meeting.
MOTION: Upon a motion made by Councilman Pendleton and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
approve and adopt Resolution No. 766-12-86(R), as
captioned above. The motion carried.
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ALLEN CITY COUNCIL
DECEMBER 9, 1986
Resolution No. 767-12-86(R): A
Resolution of the City of Allen, Collin
County, Texas, Authorizing the City
Manager to Execute Any and All Documents
Associated with the Purchase of Right -
of -Way for F.M. 2170 Between U.S. 75
and State Highway 5 and to Expend
Funds as Needed.
Page 9
(Agenda Item V)
Bill Petty, Director of Community Development, spoke
before the Council on the proposed resolution which would
give authorization to the city manager to execute any and
all documents associated with the purchase of right-of-way
for F.M. 2170 between U.S. 75 and State Highway 5 and to
also expend funds as needed on the purchases.
Mr. Petty explained to the Council that Acquisition
Associates, Inc., was now appraising the properties along
McDermott Drive for the right-of-way acquisitions. He
pointed out that in some cases funds would be needed immediately
at the time the signatures were placed on the deeds. He
also pointed out that some of the property owners wanted to
complete these transactions before the end of the year in order
to take advantage of the capital gains exclusion in the new
tax reform law.
There was a brief discussion by the Council on how
the property would be purchased and how it will then be
turned back to the state as their right-of-way.
At this time, Mayor Pro Tem Joe Farmer advised the
Council that he would have to abstain from any discussion
or considerations in this matter due to a possible conflict
of interest and that he would execute the appropriate document
regarding the possible conflict. Mayor Pro Tem Farmer then
stepped down from his place on the Council and left the room.
There was further discussion on the procedures to be
followed for the purchase of the properties and the clarification
that the turning over of right-of-way to the state would be
handled separately.
MOTION: Upon a motion made by Councilman Womack and seconded
by Councilman Pennington, the Council voted 6 - 0
to approve and adopt Resolution No. 767-12-86(R),
as captioned above. The motion carried.
Mayor Pro Tem Farmer returned to his place on the Council
bench.
Collin County Public
Officials Association (Agenda Item VI -A)
Mayor Pro Tem Farmer advised the Council that the next
upcoming meeting of the Collin County Public Officials'
Association was scheduled for Thursday, December 11, 1986,
at 6:30 p.m, at the Holiday Inn in McKinney. Mayor Pro Tem
Farmer encouraged the Council Members to attend.
This item was received as a matter of information. There
was no action taken on this item.
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ALLEN CITY COUNCIL
DECEMBER 4, 1986 Page 5
Items of Interest to
the Council (Agenda Item VI -B)
Mayor Pro Tem Farmer discussed with the Council and the
city staff the possibility of contacting the State Highway
Department regarding the need to redesign the number of lanes
on Main Street (F.M. 2170) in the area of the donut shop so
that there could be two lanes of traffic to State Highway 5,
rather than just the one lane of traffic.
Mayor Pro Tem Farmer asked city staff about the intensity
of the light in the city'F new street lights along Main Street
and if it could be reduced. Mark Thornton, the Director of
Parks and Recreation, spoke before the Council on the glaring
of the lights and advised that he had checked into the problem
and stated that the city could purchase a frosted bulb or perhaps
frosted lenses for the lamp fixtures. The Council discussed the
cost for the frosted bulbs and the life expectency of the bulbs
presently in the fixtures. There was considerable discussion
on the glaring of the liqhts, the different appearance of downtown
now with all of the lights, the elimination of some of the glare
when the trees in that area qrow taller and thicker, and just
testing out the lights for several months to see how the lights
will work out and if people will adjust to them.
Mayor Rodenbaugh adjourned the regular session of the
Allen City Council into executive session at 8:35 p.m. on
Thursday, December 4, 1986.
Executive Session (Agenda Item VII)
In accordance with Article 6252-17, V.A.T.C.S., (Open Meetings
Law), Section 2(g), the Allen City Council convened into Executive
Session at 8:40 p.m. in the Conference Room of the Allen Municipal
Annex in order to discuss matters pertaining to personnel. Those
matters relating to the appointment of the municipal court judge
and the alternate judge positions.
The Executive Session was adjourned at 10:10 p.m.
Reconvene: Consider
Action onon Items Discussed
During Executive Session (Agenda Item VIII)
Mayor Rodenbaugh reconvened the Allen City Council into
regular session at 10:10 p.m. on Thursday, December 4, 1986,
in the Council Chambers of the Allen Municipal Annex.
There was no action taken regarding items discussed during
the Executive Session.
Items of Interest to the
Council (cont'd) (Agenda Item VI -B)
At this time, City Manager Jon McCarty reviewed with the
City Council the preliminary site plan for the park site/water
storage facility, and solid waste transfer station proposed
at the intersection of Custer Road and Ridgeview Drive in the
City of Plano.
This item was received as a matter of information. There
was no action taken on this item.
Adjournment
MOTION: Upon a motion made by Councilman Womack and seconded
by Mayor Pro Tem Farmer, the Council voted 7 - 0 to
adjourn the regular session of the Allen City Council
at 10:26 p.m. on Thursday, December 4, 1986. The
motion carried.
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ALLEN CITY COUNCIL
DECEMBER 4, 1986
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Page 6
These minutes approved on the 18th day of December
APPROVED:
Donald P. Rodenbaug , �MZAYOR
ATTEST:
Marty Hendrix, gMC, CITY SECRETARY
'M