Min - Parks and Recreation Board - 1982 - 12/09 - Special Calledtl
Parks and Recreation
Board
Special Called Meeting
December 9, 1982
Allen Public Library
Members Present: Ron Workman, David Morgan, Helen
Johnson, Russ Bratcher, Bob Outman
Members Absent: None
I. Chairman Ron Workman called the meeting to order
at 7:30 p.m.
I1. Approval of the Minutes.
MOTION: There was a motion by Russ Bratcher,
seconded by Bob Outman, to approve the
minutes of the November 16, 1982, Special
Called Workshop as presented. Motion
passed, 5 for, 0 opposed.
III. Discussion of the Parks and Recreation Director.
City Manager, Jon McCarty, reported to the Board
that Mark Thornton had been appointed as the new
Parks and Recreation Director. His duties would
begin December 15, 1982. The Board reviewed their
responsibilities concerning a recommendation to
the City Council on the appointment of the new
Director. The Board discussed a convenient date
to hold a meeting to allow the new Director to
be formally introduced.
MOTION: There was a motion by Bob Outman, seconded
by David Morgan, that the Board have a
Special Called Meeting on Monday, January
3, 1983, beginning at 7:00 p.m.
IV. Review of the Hillside Softball Field Situation.
Mr. McCarty presented a drawing that had been completed
by Joe King, a local landscape architect, and described
two methods for addressing the problem of foul balls
at the Hillside Softball fields.
c
Minutes
Parks and Recreation Board
V
VI
12/9/82
Page 2
The first method involved an overhang extension to
provide a canopy over home plate. Also, this plan
called for the addition of fencing along the alley
side of the ball fields to a height of 20 feet
for a distance of 100 feet.
The second alternative would involve again the
canopy over the home plate area and the installation
of poles behind the backstops. From the poles would
be draped a light weight netting that would hang
from the top to approximately 10 feet above the
ground. This would be constructed the entire length
of both fields.
Upon discussion, it was the general consensus of
the Board that alternate No. 2 would provide the
greatest chance for success in stopping most of
the softballs from being hit into the residential
area. It was further discussed that the process
for completing the work should include a review
by the homeowners and the players/coaches and that
a decision on a recommendation to the Council should
be agreed upon by all parties involved.
There was no additional action taken on this item.
Discussion on the Request for Proposal.
David Morgan reported that he and Mr. McCarty had
discussed the request for proposal and had decided
to review the work of the Board with representatives
of the City of Plano prior to hiring a consultant
to complete the RFP. It was the charge of the Board
that Mr. Morgan and Mr. McCarty work together in
hiring the consultant. Mr. Morgan reported that
a meeting had been scheduled with Plano representa-
tives for Friday, December 10.
There was no additional action taken on this item.
Discussion of the Rowlett Creek Planning Study
and Steering Committee.
The Board discussed in detail what the goal and
responsibilities of the Planning Study Assembly
and the Steering Committee would be. The Assembly
Minutes 12/9/82
Parks & Recreation Board Page 3
itself would be made up of interested parties with
perhaps as many as 40-50 members. The responsibili-
ties of the Assembly would be to 1) select the
Steering Committee 2) identify potential funding
sources 3) assist in the selection of a consultant
4) provide input into the planning study 5) make a
recommendation to the Parks and Recreation Board and
City Council concerning the completed study.
The Steering Committee would be made up of 12-15
members which would be selected from the Assembly.
The responsibilities of the Steering Committee
would include 1) serving as a resource agency for
the consultant to provide input on community
attitudes, assist in gathering data, ect., 2) serve
as a communication liaison with the Assembly
to communicate the progress of the study and provide
feedback to the consultant 3) receive periodic
reports from the consultant on the progress of the
study.
It was the consensus of the Board that Mr. McCarty,
along with the Director of Parks and Recreation,
should formalize the charter for the Assembly and
Steering Committee for review by the Parks Board.
In business not listed on the agenda, Bob Outman reported
to the Board that a task force had been formulated from
the community Education Advisory Council to study the
feasibility of providing a Youth Center in Allen. The
task force is primarily looking to the Old Middle School
Gym as the facility for such a center. Mr. Outman
reported that the task force may very well come back
to the Parks Board and to the City Council requesting
both capital assistance and maintenance and operational
support.
There being no further items,
MOTION: There was a motion by Helen Johnson, seconded
by David Morgan, to adjourn. Motion passed,
5 for, 0 opposed.
These Minutes approved as read this 2-,/ day of 1983.
Ron Workman, Chairman H le He Johnson, Secretary
v