Min - Parks and Recreation Board - 1985 - 03/11 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
MARCH 11, 1985, 7:30 P.M.
MEMBERS PRESENT:
Mickey Christakos, Vice -Chairman
Helen Johnson, Secretary
Don Proeschel
Gary Edstrom
Clint Miller
MEMBERS ABSENT:
Ken Browning, Chairman
Harold Weaver
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Vice -Chairman, Mickey Christakos, called the
meeting to order at 7:40 p.m.
II. CONSENT AGENDA
Approval of Minutes of February 11, 1985, Regular
Called Meeting, Minutes of February 18, 1985,
Special Called Meeting, and Minutes of February
25, 1985, Special Called meeting.
MOTION: There was a motion made by Clint Miller
and seconded by Don Proeschel to approve
the Minutes of February 11, 1985,
February 18, 1985, and February 25, 1985,
as noted. The motion carried, 5 for, 0
against.
III. DIRECTORS REPORT
A. Ford Park
Director, Mark Thornton, presented an update on
the Ford Park project. He indicated the
engineering is in progress, and he hopes to
i be able to submit the plans to Texas Parks and
Wildlife Department, as well as the Health
Department for approval by the end of March.
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PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
MARCH 11, 1985
B. Teen Recreation Center
Thornton reported that the Teen Recreation Center
was approved by the City Council at their last
meeting, Thursday, March 7, 1985. The next step
will be to contact the Student Council to form
an Advisory Council.
Summer Programs
Thornton indicated that staff was still researching
a site for the 1985 Summer Day Camp Program. Ford
Park cannot be used this summer as it was last
summer due to the anticipated construction of the
swimming pool on that site. Thornton said Day
Camp would run for four sessions this year
except for the week of July 4, which will be
a week off for the children. The Playground
Program will run concurrent with the Day Camp
Program, except for the week of July 4. City
will be using counselors at Reed Gymnasium week
nights for the Open Gym Program, with the exception
of Friday nights and Saturday nights, which have
been designated as having the Teen Recreation
Center open.
IV. REVIEW AND CONSIDER FOR APPROVAL, THE REVISED REQUEST
FOR PROPOSAL FOR THE GREENBELT/LINEAR PARK STUDY.
Director Thornton indicated that eventhough the Board
has already approved the original RFP, the Steering
Committee has made changes significant enough to bring
it before the Board for approval once again.
Thornton indicated that in the original RFP, not all
the information was included. Some items it called for,
such as Land Use Study and Economics, are already done,
and therefore unnecessary. The Proposal has been divided
into three main areas - 1) Research & Analysis, 2) Plann-
ing & Implementation, and 3) Presentation. The Presentation
aspect of the Study was added in order that the City might
receive the consultant proposals back in the same format to
facilitate a more direct comparison. Thornton indicated
the City needed a set guideline so proposals can be presented
on the same product.
Thornton reviewed the Consultant Qualifications section
and the Consultant Submissions section with the Board
members.
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PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
MARCH 11, 1985
Board Member, Clint Miller, gave a brief overview of
why the Steering Committee, as well as the sub -committees
made the changes in the RFP.
Helen Johnson, Secretary, indicated to the Board that
the people serving on the Steering Committee are very
knowledgeable of RFP's and their guidance and input
were very helpful in preparing this document.
MOTION: Don Proeschel made a motion to recommend to
the City Council that approval be given to
the RFP and authorize solicitation of
proposals from consultants to do the study.
Helen Johnson seconded the motion. The
motion carried, 5 for, 0 against.
V. OTHER BUSINESS
Director Thornton told the Board members he would be
mailing out information on the background for the
Local Park Fund.
Thornton indicated a low attendance for the meetings
on the proposed Explorer Post in Allen. The central
problem seems to be in locating the right individual
for the position of Leader for the group. Some names
have been submitted, but as of this time, no one person
has been available or willing to take on this
responsiblity.
Thornton presented a brief update on the Capital
Improvement Program, which is now in progress. He
briefly indicated the projects currently under
consideration for the CIP and how it affects the
Parks and Recreation Department.
VI. ADJOURN
There being no further business, the meeting was
adjourned.
These minutes approved as read this 02 day of
1985.
Mickey Christakos, Vice- Helen Johnson,ecretary
Chairman
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