Min - Parks and Recreation Board - 1985 - 04/08 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
APRIL 8, 1985, 7:30 P.M.
MEMBERS PRESENT:
Ken Browning, Chairman
Helen Johnson, Secretary
Don Proeschel
Gary Edstrom
Clint Miller
MEMBERS ABSENT•
Mickey Christakos, Vice -Chairman
Harold Weaver
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman Ken Browning, called the meeting to order
at 7:35 P.M.
II. CONSENT AGENDA
Approval of Minutes from March 11, 1985, Regular
Called Meeting
MOTION: There was a motion made by Clint Miller
and seconded by Don Proeschel to approve
the Minutes of March 11, 1985 as noted.
The motion carried, 5 for, 0 against.
III. DIRECTORS REPORT
A. Upcoming Summer Recreation Programs
Director, Mark Thornton, gave a brief status
report on the site for the upcoming Summer
Day Camp Program. Thornton and Ken Browning
have met on an unofficial basis and reviewed
property now owned by Goodman Homes, Inc. as
a possible site, Goodman Homes has offered
the City the use of the land for the 1985
Day Camp site. The City of Allen will assume
all liability and will direct a letter to
Goodman Homes, Inc., along with a release of
liability
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Thornton indicated the site would be perfect for
the Day Camp with considerable natural open
spaces along with several natural ponds. City
Staff will begin treating the area for chiggars
soon, as well as planning for electric lines and
phone service.
Helen Johnson inquired as to whether or not the
previous site at Ford Park could be used in 1986
for Day Camp.
Thornton said probably not due to construction
in that site over the next two years.
B. Comprehensive Plan
Thornton reported that the City Council had approved
the new Comprehensive Plan on March 21, 1985, and
will be published soon. As soon as these published
plans are available, Thornton will provide the
Parks and Recreation Board members with copies.
C. Teen Recreation Center
City Staff has met with the Senior Officers of the
1985 Class at Allen High School as well as the
Student Council Representatives. In order for the
Graduation Night Party to be held on May 28, the
policies and guidelines need to be approved and
presented to City Council in May. There is also
and End of School Party planned for May 30.
Thornton indicated that hopefully the policies and
Advisory Council will be established soon.
D. Adult Athletics Leagues
Thornton reported that the adult softball leagues
began play on April 8, with 39 teams participating.
That is a 208 increase in team participation, with
9 mens open, 4 womens, 10 mens recreation,
8 co -recreational, and 9 mens church teams.
Thornton also reported that 7 volleyball teams
are playing on Monday nights.
E. Greenbelt Study
i
Thornton indicated that fifteen Request for Proposals
were mailed out on Wednesday, April 3, 1985, to
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thirteen consulting firms located in Texas and
two firms located outside of the state. On
Friday, April 5, 1985, there were nine of those
firms represented at a pre -submittal conference,
with four other firms indicating interest in
submitting proposals. The proposals are due
on April 26, 1985. The calendar the Greenbelt/
Linear Park Study Steering Committee is using,
calls for them to select the top 3-5 proposals
on May 14, with oral presentations being made
on May 29 and 30. Thornton said there would
probably need to be a special called meeting
of the Park and Recreation Board prior to
final selection.
IV. REVIEW PROGRESS REPORT ON FORD PARK DEVELOPMENT
Director Thornton introduced Mr. Dub Hirst of
Schrickel, Rollins, and Associates to present an
update on progress at Ford Park. Mr. Hirst
presented landscape drawings and field layout
diagrams and indicated the lighting and landscaping
planning was in the final stages of drafting. He
also told the Board that they would be meeting with
the swimming pool consultant this week and that those
plans would be ready in two weeks. He indicated
the plans should be ready for submittal to the
state in about one month, and possibly one month
would be needed for state approval.
Mr. Hirst said they hoped construction could begin
in July with 10 months until completion or
approximately April, 1986.
V. REVIEW CIP SUBCOMMITTEE RECOMMENDATIONS FOR PARKS AND
RECREATION
Director Thornton briefly reviewed the Acquisition and
Development of the Capital Improvement Program now in
progress, indicating bonds being requested and grants
possibly to be requested in the future for various
projects.
VI. Other Business
Thornton presented drawings of the Utal Development,
currently before the Planning and Zoning Commission,
and particularly pointed out the need for park land
in that development.
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After a brief review of the history and needs
associated with this proposed development, the
following motion was made:
MOTION: A motion was made by Gary Edstrom and
seconded by Clint Miller that if the
park land on the Utal propoerty is to
be dedicated to the City, the minimum
acceptable size for proposed facilities
is 18.5 acres adjacent to the south side
of Bethany Road.
If the City is to purchase the land for the
park, then it is recommended the City
purchase 22.5 acres adjacent to the south
side of Bethany Road to allow for more
open space and buffering outside the flood
plain. The motion carried 5 for,
0 against.
Thornton reported that benches and trash cans were
installed at Walden Park this past week, with
picnic tables to be installed soon. The residents
of the area were very pleased to have the facilities
installed.
VII. ADJOURN
There being no further business, the meeting was
adjourned.
L
These minutes approved as read this 3` day of
1985.
,
Ke Brownin Chairman Bele Johnson, e,retary
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