Min - Parks and Recreation Board - 1985 - 06/17 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JUNE 17, 1985 - 7:30 P.M.
MEMBERS PRESENT
Ken Browning, Chairman
Helen Johnson, Secretary
Mickey Christakos, Vice -Chairman
Clint Miller
MEMBERS ABSENT
Don Proeschel
Gary Edstrom
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman, Ken Browning, called the meeting to order
E, at 7:30 p.m.
II. CONSENT AGENDA
Approval of Minutes from May 13, 1985, Regular
Called Meeting
MOTION: There was a motion made by Clint Miller
and seconded by Mickey Christakos to
approve the Minutes of May 13, 1985, the
Motion carried, 4 for, 0 against.
III. DIRECTORS REPORT
A. Summer Recreation Program
Director Mark Thornton reported that Day Camp
had started on June 3, with Sessions I and
II having a full capacity enrollment of 60
children in each session. He reported that
there was an on going program of spraying
for chiggars and daily treament of partici-
pants with sulphur. Session III has 15
openings still available, but 3 weeks before
Yopening day. Session IV currently has 25
openings.
93
PAGE 2
PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 17, 1985
(Directors Report, cont'd)
Thornton indicated that the program was termed
successful by staff and parents. No complaints
have been registered with his department,
and Thornton credited good leadership for a
great deal of the success of the program.
The Playground Program has 38 signed up as of
June 17. That enrollment is below the previous
years numbers, and Thornton felt part of the
reason was due to the increased openings in
the Day Camp program, allowing twice as many
children to participate. Thornton indicated
his department may phase out the playground
program next summer and possibly develop
a program to meet the needs of pre-school
age children.
The Open Gym Program is seeing 15 to 20 partici-
pants at Reed Elementary School Gymnasium each
Monday thru Thursday.
The Recreation Center opened with a Graduation
Party for Seniors of Allen High School on May
28, 1985, with approximately 100 participants.
The End of School party held on May 30, 1985,
had a low attendance due to a lack of publicity
by students involved in the advertising of the
party. The Center continues to remain open
on Friday and Saturday evenings, with recreational
activities on Friday evening and two different
Saturday nights having movies, popcorn and cokes.
Softball continues with the Park and Recreation
Department involved in maintenance support of
ASA which has 647 children in 48 teams. The
Adult League of softball continues with 600
participants in 40 teams. All adults with the
exception of women, are currently playing on
Jupiter field, with women playing at Hillside.
Thornton indicated that with the completion of
Ford Ballfield Complex, he expects a possible
60-70 teams to participate in the adult leagues
of softball. There have been no complaints
from participants this season, and Mark
Thornton credited the establishment of an
Allen Umpires Association by Trey Goodman as
key to the success of this season.
94
PAGE 3
PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 17, 1985
(Directors Report, cont'd)
Departmental Events
Director Thornton gave a brief update on
the City vehicle involved in a traffic
accident on June 10, 1985. He told the
Board that the truck was being used to
maintain ballfields, and had been totaled
out by the insurance company. Two temporary
workers hired to maintain ballfields during
the summer were in the vehicle and sustained
minor injuries. The fields are now being
prepared by hand and will continue to be for
the remaining three week period.
C. Capital Improvements Program
Thornton reminded the Board members that the
Bond Election would be held this coming
f Saturday, June 22, 1985. He expressed
1 regret that the Board was not more involved
in the advertising program for the Bond
election, but felt lack of time was major
factor.
IV. REVIEW INFORMATION SHEET ON PARKS AND RECREATION BOARD
FOR CHANGES
Director Thornton referred the Board to the Agenda
Packet in which a Fact Sheet for the Parks and
Recreation Board was included. The Board members
were asked to review the information and made
changes where appropriate.
Chairman Ken Browning suggested that an average
number of meetings per month be indicated on the
Fact Sheet, as well as possible background suitable
for Park and Recreation.
REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL FOR
THE CONSULTANT FOR THE GREENBELT/LINEAR PARK STUDY
Director Thornton reported to the Board that a
meeting had taken place with Albert Halff and
Associates on June 13 at which time the budget
limit for the City of $110,000 was presented and
Halff and Associates agreed to drop their original
95
PAGE 4
PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 17, 1985
(Review and Consider Recommendation to City Council for
the Consultant for the Greenbelt/Linear Park Study, cont'd)
estimate of $120,000 to the $110,000 stipulated
by the City. Thornton said he had asked Halff
and Associates to include some more particulars
not included in their original proposal.
Thornton told the Board members that four of the
five presentors participating in the oral
presentations did a very good job, and it was
a very close decision on the part of the Steering
Committee involved in the selection process.
MOTION: Mickey Christakos made a motion to
recommend the approval of Albert
Halff and Associates as the consultant
for the Greenbelt/Linear Park Study
to the City Council. Clint Miller
seconded the motion carried 4 for,
0 against.
Director Thornton told the Board that it would
take approximately nine months from the time
the project was begun until completion.
VI. OTHER BUSINESS
Mark Thornton told the Board that Place 1 on the
Park and Recreation Board would be filled this
Thursday, June 20.
Thornton reported that he had received a letter from
the Texas Parks and Wildlife Department indicating
that approval was still pending from the Health
Department on final approval of Ford Park. After
contacting the Health Department he learned that the
Ford Park hearing was scheduled for the second week
in July. Upon further phone calls to Austin, there
is a possibility of the review taking place by
the end of June.
VII. ADJOURN
There being no further business, the meeting was
adjourned.
ON
PAGE 5
PARKS AND RECREATION DEPARTMENT
MINUTES - REGULAR CALLED MEETING
1 JUNE 17, 1985
These minutes approved as read this day of
/nµ 1985.
Don Proeschel, Chairman Helen Joh on, Secretary
F
97