Min - Parks and Recreation Board - 1985 - 08/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
AUGUST 12, 1985 - 7:30 P.M.
MEMBERS PRESENT:
Don Proeschel, Chairman
Helen Johnson, Secretary
Clint Miller
Richard Saunders
MEMBERS ABSENT:
Mickey Christakos, Vice -Chairman
Gary Edstrom
David Medina
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman, Don Proeschel, called the meeting
to order at 7:50 p.m.
II. CONSENT AGENDA
Approval of Minutes from July 8, 1985, Regular
Called Meeting.
Approval of Minutes from July 23, 1985, Special
Called Meeting.
MOTION: There was a motion made by Clint Miller
and seconded by Helen Johnson to
approve the Minutes from July 8, 1985,
and July 23, 1985, as read. The
motion carried, 4 for, 0 against.
III. DIRECTORS REPORT
A. Summer Recreation
Director Thornton reported that the Summer
Recreation Programs had ended on August 2,
for the Day Camp Program, and Playground
Program. The Teen Recreation Center has
been temporarily postponed, due to the
lack of participation upon the transfer
to Rountree Elementery Gym.
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AUGUST 12, 1985
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B. Fall Activity Schedule
Thornton told the Board that the Teen Recreation
Center will reopen at Reed Elementary Gym once
school is in session and Staff will be working
with the Student Council as well as the
Teen Advisory Council for Fall planning.
The Fall Softball Season began last Monday,
August 5, with 35 teams signed up. This
represents the largest number of teams ever
participating in the Fall Season.
The Fall Volleyball Season will begin in
October, and the Basketball Season will probably
begin in mid-December.
C. Greenbelt Study
Director Thornton reported that the contracts
with Halff and Associates for the Greenbelt/
i Linear Park Study have been signed and the
consultant is now in a "data collection mode".
David Morgan, of Halff and Associates, has
requested to appear before the Park and
Recreation Board at their next regular
meeting to make a presentation.
Clint Miller inquired as to the involvement of
the Steering Committee in this presentation.
Thornton indicated the next meeting of the
Steering Committee would probably not be
called until October or possibly November.
IV. REVIEW PROPOSED BUDGET FOR FY 1985-86
Thornton referred the Board members to the budget
information included in the Agenda Packet regard-
ing "New Proposed" employees for their review.
He indicated that the part-time secretarial
position would be a full-time position, beginning
October 1, 1985. There will also be one Pool
Manager and 7 Lifeguard positions.
Thornton also indicated that additional funding
had been made available in the "Conferences and
Training" account should any Board members wish
to attend a portion of the N.R.P.A. Conference
scheduled for October in Dallas.
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AUGUST 12, 1985
Thornton pointed out that the Departmental Totals
represent a 358 increase in this years Parks and
Recreation Department Proposed Budget.
Thornton reported that the "Capital Outlay"
account included a large amount of new equipment.
New employees in the maintenance department were
not proposed. Thornton felt this was a real
plus, and that the new equipment would be paid
for in a year and regular maintenance on this
equipment would be cheaper than employees. This
new equipment should allow the department to
be more efficient with the man hours required to
do general maintenance work.
Helen Johnson referred to the "Landscaping" account
of the budget and inquired as to whether or not
there were plans for more trees to be planted at
Reed and Rolling Hills.
Thornton indicated that those areas would receive
tl trees, possibly some established trees in town
could be moved to those locations, as well as
Walden Park. This work would be done a little at
a time.
V. REVIEW BIDS RECEIVED FOR FORD PARK
Thornton reported that there were two bids received
for Ford Park, one being Hannah Construction of
Dallas, and Mission Construction of Houston.
Thornton reviewed the bid requirements with the
Board and indicated it would go to Council for
award at their Thursday, August 15th meeting.
Thornton reported that Hannah Construction was
the apparent "low bidder" with a Total Base Bid
of $1,195,600. Mission Construction had a Total
Base Bid of $1,216,000. Thornton reviewed the
Add -Alternates with the Board, indicating the
bids received from Hannah Construction and Mission
Construction for those items.
Thornton also told the Board that Hannah
Construction Company was awarded the contract
on Jack Carter Swimming Pool in Plano.
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AUGUST 12, 1985
VI. REVIEW AND CONSIDER ACTION ON PROPOSED DEVELOP-
MENT OF A GOLF COURSE ON ROWLETT CREEK AND
THE PROPOSED TRAIL EASEMENT
Thornton made a brief presentation to the Board,
reviewing the last meeting of the Board, as well
as the current status of the proposed project.
David Morgan, representing Halff and Associates
along with Director Mark Thornton have walked
the area in question and noted the sewer easements
along with the proposed trail easements.
The following is the consultant recommendations
regarding the proposed development:
1. The City request a pedestrian easement for a
trail that crosses Cambridge's northern
property line within the sewer easement.
2. The trees along the northern fence line should
be preserved and the sewer line contractor
should be made aware of the owner's concern.
3. Construct a single long lake, paralleling the
trail to separate the two uses, public/golf
course. This would require minor realignment
of Greens #3 and #12, and tees #4 and #18 by
moving them south toward the creek.
Chairman, Don Proeschel questioned the safety aspect
of the proposal.
Thornton indicated that, in his opinion, that would
not be a problem because of the direction of play
on the golf course.
Clint Miller inquired as to whether or not Cambridge
Development Company had been contacted regarding
the foregoing recommendations.
Thornton indicated that they had not, but would be
soon.
MOTION: Richard Sanders made a motion to recommend
i to City Council that the trail easements
be put on top of the sewer easements on
Cambridge Property. The motion was seconded
by Clint Miller, and passed 4 to 0.
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MCNUTES - REGULAR CALLED MEETING
AUGUST 12, 1985
VII. OTHER BUSINESS
There was no further business.
VIII. ADJOURN
There being no further business, the meeting
was adjourned.
These minutes approved as read this 2kday of
1985.
� J
Don Proeschel, ChairmanHeli Johnson, ecretary
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