Min - Parks and Recreation Board - 1990 - 01/08 - RegularMINUTES
PARRS AND RECREATION BOARD
REGULAR CALLED MEETING
JANUARY 8, 1990 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
David Clark, Secretary
Ray Galloway
Richard Saunders
Mary Widdowson-Martin
Rick Allen
MEMBERS ABSENT
Tom Clark
CITY STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Jim Gates, Foreman, Parks and Recreation Department
Sue Witkowski, Secretary, Parks and Recreation Department
GUESTS PRESENT
None
I. CALL TO ORDER
The meeting was called to order at 7:38 p.m. by Chairman Don
Proeschel.
II. APPROVAL OF MINUTES
Approval of Minutes from December 11, 1989, Regular Called
Meeting
MOTION: David Clark moved to accept the minutes from
December 11, 1989, Regular Called Meeting, as
presented. Mary Widdowson-Martin seconded, and the
motion carried 6 for, 0 against.
PAGE 2
MINUTES -PARKS AND RECREATION BOARD
JANUARY 8, 1990
A. Activities Update
Director Savage referred the Board members to their Agenda
Packets and indicated an activities update from Ed Voss was
included in that Packet. She also indicated that from now
on, if support materials were available for agenda items, they
would be included in the packet prior to delivery. Of
particular interest to the Board would be the gym floor
notation regarding Vaughan Elementary.
B. Annual Calendar
Rhoda distributed the month by month yearly activities
calendars submitted by all three division heads, Sandy
McGowan, Ed Voss and Jim Gates for the Board review. At
the same time, she introduced the newly appointed Foreman
of the Maintenance Division to the Board and asked him to go
over his goals for 1990 with the Board.
Jim reported the following goals as his first priority during
the upcoming year:
1. Cut travel time to and from job sites - more efficient
use of that time.
2. More efficient use of manpower and equipment to
complete each large park in a maximum of 1 day.
3. Provide more color for City utilizing present
ornamentals and flower beds in conjunction with
installation of new beds, proper irrigation and slow
release fertilization.
4. Rectify erosion problem at Ford Pool, rejuvenate
existing ground cover, shrubs, and trees, and adding
to the ground cover.
5. Purchase and installation of Charcoal Broilers and at
least one covered pavilion at each major park.
6. Add hardwood shade trees at each park.
7. Implementation of Preventative Maintenance Program for
Maintenance Equipment.
i 8. Correct irrigation systems on Bethany Road and
McDermott Fields.
PAGE 3
MINUTES -PARKS AND RECREATION BOARD
JANUARY 8, 1990
Ray Galloway questioned the number of employees in the
maintenance department and Jim indicated that with the
exception of himself, there were eight during the year, with
an additional six seasonal employees during the summer
months.
Rhoda indicated that Jim had begun work with the
Department on November 27, 1989, and had immediately
started a safety training workshop, preventative maintenance
program for equipment, renovation of workshop in the
maintenance bay, as well as extensive repairing of existing
equipment. Rhoda reported to the Board that she was
extremely pleased by Jim's initiative, and felt he would be a
very strong asset to the Department and City.
Director Savage also referred the Board to the calendar
submitted by Ed Voss, in reference to the Christmas Lighting
Ceremony for next December. She indicated that with the
newly finished infrastructure, the City was in a very good
position to offer a Christmas program in conjunction with the
Tree Lighting Ceremony sponsored by the Community
Education Advisory Board.
Scoreboards for Athletic Fields
The Allen Sports Association has requested scoreboards at
the athletic fields in the City of Allen, and has investigated
the City contracting with Pepsi Cola for those scoreboards.
Basically, Pepsi would require a ten year contract to sell
Pepsi products exclusively within the City of Allen in return
for the scoreboards. The City would be responsible for
maintenance, and installation. Following a brief discussion
by the Board it was determined that the Allen Sports
Association should be required to sign the contract and
assume maintenance on the scoreboards since they would be
the primary users of these items. Rhoda indicated that Ed
Voss had been surveying surrounding cities and getting
background regarding these scoreboards. She presented the
Board with the information collected by Ed and asked them to
review the same.
D. Football Field for Youth Sports
Rhoda reported that the Allen Sports Association is
requesting a permanent field for their football program.
During the past season, they requested to move their
program from Jupiter to Reed Park and held their games at
that Reed Park. Rhoda reported that an alternate location
would be at Ford Park, just north of Field #3. Rhoda
F
PAGE 4
MINUTES -PARKS AND RECREATION BOARD
JANUARY 8, 1990
indicated that Staff would be pursuing possibilities and
working with the Allen Sports Association.
1990 Pepsi Games of Texas
Rhoda provided the Board members with a brief background
on the Pepsi Games of Texas and indicated that this year
those games would be held in the City of Carrollton. She
reported that the program had seen 10,000 participants
during the two weeks of the Games, with 20,000 spectators
visiting the event and community. She indicated that these
games would be held during the first part of August and that
she would call the City of Carrollton and volunteer staff
members to help with this event.
IV.
ANNUAL REPORT
Copies of the annual Report of the Chairman of the Parks and
Recreation Board were included in the Agenda packet for Board
members to review and Chairman Don Proeschel invited input or
comments from Board members. Following a brief discussion, it was
i
determined that the Christmas Tree Chipping Program should be
7
reinstated by the Department.
V.
EXECUTIVE SESSION: SPECIAL USE FACD.ITY, CAPITAL
EXPENDITURES FORECAST (CLOSED TO PUBLIC AS PROVIDED IN
ARTICLE 6252-17, SECTION 2(F), V.A.T.C.S.)
VI.
RECONVENE TO REGULAR SESSION
There was no action taken by the Board after meeting in Executive
Session.
VII.
ADJOURN
There being no further business the meeting was adjourned at 9
p.m.
These minutes read and approved this 1A* day of February,
DonPrJoesche� n