Min - Parks and Recreation Board - 1990 - 05/14 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
MAY 14, 1990 - 7:30 P.M.
Don Proeschel, Chairman
David Clark, Secretary
Richard Saunders
Ray Galloway
Tom Clark
MEMBERS ABSENT
Rick Allen
Mary Widdowson-Martin
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
GUESTS PRESENT
Don Wendt
Wilma Karl
John Karl
Kathi Martin
Doug Martin
I. CALL TO ORDER
The meeting was called to order at 7:45 p.m. by Chairman, Don
Proeschel
II. APPROVAL OF MINUTES
Regular Called Meeting, April 16, 1990
MOTION: Tom Clark moved to accept the Minutes from the Regular
Called Meeting of April 16, 1990, as presented. Richard
Saunders seconded, and the motion carried 5 for, 0
against.
PAGE 2
MINUTES - PARKS AND RECREATION BOARD
MAY 14, 1990
III. REQUEST TO ADDRESS PARKS AND RECREATION BOARD BY ALLEN
RESIDENT, DON WENDT
Allen resident Don Wendt of 911 Springbrook, introduced himself to
the Board and requested a few minutes to discuss his concerns
regarding the Open Gym Program and its operation regarding
basketball play. He was concerned about the use of the Open Gym
Program by non-residents, and the policy of allowing a team to play
three consecutive games as long as they are winning. Mr. Wendt felt
this put the younger, less experienced players at a disadvantage and
made several proposals he would like to see implemented. Following
a brief discussion regarding the Open Gym Program and basketball,
Mr. Wendt was thanked for his concern and willingness to take time
to appear before the Board. Director, Rhoda Savage assured Mr.
Wendt she would review the goals of the Open Gym Program and take
his proposals under advisement.
Mr. Wendt also expressed his concern over the lack of practice fields
for softball and baseball season. He described several other cities and
their solutions to lack of practice fields. Again, the Board assured
Mr. Wendt that they appreciated and shared his concern, but due to
the high prices of land in Allen felt there were no short-term
solutions.
III. DIRECTOR'S REPORT
A. Program Update on Spring Leagues and Open Gym
Rhoda provided Board members with a memo from Ed Voss,
Program Coordinator give the update information for Spring
Softball Leagues as well as Open Gym.
Ed reported that spring softball is in its final week of play.
Ninety games are scheduled to be played at Ford Park this week
including 45 of those on Saturday, May 19. At this point, only
tie -breakers will need be played in Plano on June 2-3.
Ed also reported that spring volleyball ended May 7. Six teams
participated, and games were played at Story Elementary School.
The fall league will start September 17 with games at Vaughan
Elementary School on Mondays.
The YMCA and ASA baseball seasons begin this week with the
Ford fields along with Jupiter, Reed and Hillside ballfields being
turned over to ASA on Monday, May 21. The ASA and YMCA
soccer seasons lack only two games being complete for the
spring season at McDermott Soccer Fields.
Ed reported that 1,085 people used the Open Gym Program
during the month of April, with operation of 19 days at Reed
PAGE 3
MINUTES - PARKS AND RECREATION BOARD
MAY 14, 1990
Elementary Gymnasium. A volleyball version of the Open Gym
Program was instituted during the adult volleyball season at
Story Gymnasium on Thursday evenings. This program is
currently under evaluation to see if it should be sustained
annually. Ed indicated that additional manpower to supervise
the program will need to be included in the 1990-91 budget in
order to move forward with operating the Volleyball Open Gym
Program. As of May 8, the floors at Vaughan Elementary
Gymnasium were finished and Open Gym moved back to that
facility.
Allen residents John Karl, Wilma Karl, Kathi Martin, and Doug
Martin requested permission to voice their concern that the
Volleyball Open Gym Program not be abandoned. They all
expressed a desire to have the opportunity for volleyball play
during times of the month other than the City of Allen Volleyball
League months. It was felt that if more advertising were given
to the Volleyball League by the City of Allen, attendance would
increase. All Board members were invited to join them either
at the Volleyball Open Gym Program, as well as the regular
Volleyball League. Staff thanked them for their concern and
agreed to evaluate the Volleyball Open Gym Program for further
expansion and alternatives.
B. Comprehensive Plan Survey Update
Director Savage provided the Board with information from the
Community Development Department regarding the
Comprehensive Survey Update.
1200 Surveys Mailed Out
689 Surveys Returned (57.4%)
527 Surveys stated that in general, they were satisfied
with City operations
139 Surveys stated that in general they were not
satisfied with City operations
1) 92 said they had not expressed their concerns
to the City
2) 47 said they had expressed their concerns to
the City
3) Statistics regarding expressed concerns:
Person Professional Satisfaction
Contacted: Attitude: Resolved:
Staff (32) 19 yes 13 no 8 yes 24 no
Council (8) 6 yes 2 no 2 yes 6 no
Boardl Comm. (4) 2 yes 2 no 0 yes 4 no
All of Above(3) 1 yes 2 no 0 yes 3 no
PAGE 4
MINUTES -PARKS AND RRCREATION BOARD
MAY 14, 1990
Rhoda also reported that temporary data entry personnel had
been hired by the Department of Community Development to
input data from the surveys, and at the present time it is
estimated that it will be at least 60 days before any results could
be published.
Summertimes Brochure
Rhoda provided Board members with a copy of the 1990
Summertimes Brochure produced in-house by Ed Voss with input
from Sandy McGowan and the Allen Public Library Staff. Most
Board members reported they had received their brochures in
the mail in a timely manner and expressed pleasure at what a
professional job staff did of producing the brochure. Rhoda
announced that registration for summer programs would be held
at the Allen Public Library on Saturday, May 19, from 10 a.m.
until 2 p.m.
D. FY90191 Budget
Director Rhoda Savage provided the Board members with a copy
of the Fiscal Year 1990-91 Budget Calendar of events for their
review. The schedule is as follows:
June 28 City Council - Called Special Workshop
Session on Budget
July 31 City Manager Delivers Budget for FY 1990-
91 to City Council
August 2 City Council Regular Meeting - City Council
acknowledges receipt of budget and
sets Public Hearing date for FY1990-
91 Budget
August 10,11,12 City Council Budget Retreat
August 16 City Council Regular Meeting - City Council
to set date for Public Hearing on tax
rate (if needed)
August 23 City Council - Called Special Session - Public
Hearing on FY 1990-91 Budget
August 30 City Council - Called Special Session - Public
Hearing on Tax Rate (if needed)
September 20 City Council - Regular Meeting - City Council
to adopt Budget and Tax Rate for FY
1990-91
E. Texins Update
Rhoda reported that the City of Allen had a verbal extension of
their TPWD Grant for two years (1 year to clean up the
property, and 1 year for construction). Rhoda indicated she
would be writing a letter and forwarding a Calendar of events
to the Board Members.
PAGE 5
MINUTES - PARKS AND RECREATION BOARD
MAY 14, 1990
V. ALLEN COUNTRY FAIR
VI.
Rhoda indicated that the Allen Jaycees had made a formal request of
the City of Allen Parks and Recreation Board to co-sponsor and
support the annual Allen Country Fair. She indicated that this year
the location for the Fair would be downtown Allen. She indicated that
the Parks Department would be hosting a bike tour on that day, pool
activities for the bikers, as well as the annual 3 -on -3 basketball
tournament. The Board offered unanimous support of the Allen
Country Fair with support of the Parks and Recreation Department.
Rhoda indicated that this years Fair would hopefully involve all
community organizations (Lions, Rotary, Community Education
Advisory Board, Kiwanis, etc.). She also reported that the Allen
Public Library would be the recipient of any funds raised by the Allen
Country Fair (primarily booth rental space).
There was no other business to report.
VII. ADJOURN
There being no further business the meeting was adjourned at 9:45
p.m.
These minutes read and approved 1
00ou 40&,V
Don Proeschel, Chairman