Min - Parks and Recreation Board - 1990 - 06/11 - RegularLl
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JUNE 11, 1990 - 8:00 P.M.
Richard Saunders, Vice -Chairman
Rick Allen
Mary Widdowson-Martin
Tom Clark
Don Proeschel, Chairman
David Clark
Ray Galloway
STAFF PRESENT
�,{ Rhoda Savage, Director of Parks and Recreation
® Sue Witkowski, Secretary
None
I. CALL TO ORDER
The meeting was called to order at 8:20 p.m. by Vice -Chairman,
Richard Saunders.
II. APPROVAL OF MINUTES
Regular Called Meeting, May 14, 1990
MOTION: Tom Clark moved to accept the minutes from the Regular
Called Meeting of May 14, 1990 as presented. Mary
Widdowson-Martin seconded, and the motion carried 4 for,
0 against.
A. Toxins Property
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MINUTES - PARKS AND RECREATION BOARD
NNE 11, 1990
Rhoda reported that the City of Allen still has not received
official written notification from Texas Parks and Wildlife of the
Grant Extension application.
Summer Programs
Board members were provided with a copy of a memo from Ed
Voss, Program Coordinator outlining a brief update on adult
athletics as well as a progress report on summer recreational
programs.
Ed reported that the adult softball leagues are still trying to
finish their very rainy season with make -ups. The scheduled
June 2-3 makeups in Plano were rained out and currently make-
up games are scheduled for Monday, June 18, Thursday, June
21, Friday, June 22, and Saturday, June 23 on the Toxins Field
in Allen at a rate of $15 per day. Make up games will be played
only in those leagues in which teams have two or less games to
play as an average. All other leagues will be cancelled.
Cancelled leagues are Co -Ed Blue and Co -Ed Church. All other
leagues will be completed.
Teams that return in the fall will be eligible for a $25 discount,
putting their league fee at $170. Teams in Co -Ed Blue and Co -
Ed Church will be credited for unplayed games in the spring
season and that credit may be used to partially pay for the
league in the fall. If a team does not wish to receive a credit,
but would like a refund instead, a method will be worked out so
that a refund is possible.
The summer open basketball league made. It will have at least
five teams and possibly six. League play will begin Monday,
June 25 at Vaughan Gymnasium.
Practice sites for youth baseball and softball continue to be of
prime concern, but all playing fields are utilized six days each
week, which leaves little or no practice sites available with a
dirt infield. Discussion on resolving this situation involve
turning Story Parks two backstops into playing fields with dirt
infields, playing t -ball games at McDermott Soccer Fields and
utilizing the dirt infields on Hillside 3 and 4 for more advanced
leagues, erecting backstops at Cottonwood Park, erecting
backstops at other park sites including Country Meadows and
JJ9 St. Mary's moving the older baseball leagues from Ford Park to
3 Allen High School's baseball field, etc. Many of these things
11 are possible with minimal funding.
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MINUTES - PARKS AND RECREATION BOARD
JUNE 11, 1990
It has been necessary to cancel the track program due to a lack
of enrollment. The City of McKinney and City of Plano track
programs have agreed to accept any youth from Allen that
wishes to participate in track in their cities.
The Fish Camp program continues to have a low enrollment in
the earlier weeks of the schedule. It is suspected that the
youth baseball and softball, played in the evenings, is hurting
the fish camp program, which is also an evening program.
Plans are next year to offer the program in the mornings for
four sessions and two sessions in the evenings (after the
completion of baseball season).
Day Camp is a huge success this year. The entry fee was
raised from $60 to $75 with no increase in services. The first
three sessions of the camp are filled and the forth session almost
full. We may want to consider expansion of the Day Camp
program to 50 kids (from the current 40), with a possible pre -
camp and after -camp day care program at a gymnasium site for
an additional fee and charging for bus pick-up.
Tennis is doing well with 41 participants enrolled during the
first two weeks and registration going well for all sessions that
follow.
The Learn to Swim Program is almost full. There is a lot of
interest in these classes, but expansion is not possible without
taking away from public swim time or private pool rental time.
Ford Swimming Pool has had a high attendance each day since
the opening, but some complaints have been received regarding
capacity. The pool's maximum is 300 and that number is being
reached soon after opening each day. That leaves people
standing in line to get in, some of which bought pool tags.
Mary Widdowson-Martin indicated she had received comments
from her neighborhood regarding the long waits from residents
who had purchased pool passes and suggested that in the future
we inform residents as they purchase their season passes, that
this is only offered as a savings to them and will not allow them
first access to the pool.
C. Open Gym
Ed also provided an open gym update with the following
statistics for May Days of operation - 23, hours of operation -
77, total participation - 1,216, participants average per day of
operation - 52.5, participants average per hour of operation -
15.5. Ed noted that the city open gym program has returned
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MINUTES -PARKS AND RECREATION BOARD
NNE 11. 1990
to Vaughan Gymnasium, and also that the Volleyball Open Gym
has been reopened on Saturdays from 9 a.m. to noon at
Vaughan. The gym shuts down until 2 and then reopens for
basketball from 1 to 5 p.m. Volleyball Open Gym was conducted
for the first time on Saturday, June 9 with 7 participants. It
is anticipated that this number will increase as the program
gains maturity.
D. Country Fair/Bike Tour
Rhoda informed the Board that the Bike Tour will begin at 8:30
a.m., and anyone and everyone is welcome to volunteer for
assisting this program. This went to Council on June 7 as an
information item. The PARD will again assist the Jaycees with
the Country Fair which will be held September 8, 1990, in
downtown Allen.
E. FY1990-91 Budget
Rhoda briefly informed the Board of the budget process
currently underway and highlighted certain areas she was
requesting additional funding in. Those areas are Ballfield
Maintenance (renovation), Personnel (staff to care for trees,
flower beds and irrigation), and a part-time registration
assistant to aid with the office registration process. Contract
Services (mowing of medians and R.O.W.'s leaving staff free to
tend to park areas).
She indicated that she would be providing Board members with
further updates on the budget process as well as a copy of the
budget for 1990-91 once approved.
IV. OTHER BUSINESS
Don Proeschel requested survey results, and Rhoda indicated that raw
numbers were to be presented at a meeting scheduled for June 12,
1990. There will be no analysis at this time, but one is to follow.
Richard Saunders requested a 30 day study be made to determine if
a 3 game limit should be placed on teams during the Open Gym
Basketball Program, with a possible recommendation to follow that
would limit the number of consecutive games to 2 games.
Richard Saunders suggested a program to encourage citizens to leave
their lawn clippings on the ground and not bag them up to be carried
to land fills. Signs could be placed in yards that participate in the
program encouraging other citizens to join.
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MINUTES - PARKS AND RECREATION BOARD
JUNE 11, 1990
Don Proeschel reported that the basketball nets at Ford were needing
to be replaced, and that the water fountains at the pool and ballfields
needed repair.
V. ADJOURN
There being no further business the meeting was adjourned at 9:05
p.m.
These minutes read and approv
Don Proeschel, Chairman
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