Min - Parks and Recreation Board - 1990 - 07/09 - Regularrij
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 9, 1990 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
Richard Saunders, Vice Chairman
David Clark, Secretary
Ray Galloway
Mary Widdowson-Martin
Rick Allen
Tom Clark
MEMBERS ABSENT
None
STAFF PRESENT
Rhoda L. Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
None
I. CALL TO ORDER
The meeting was called to order at 7:45 p.m. by Chairman, Don
Proeschel
II. APPROVAL OF MINUTES
Regular Called Meeting, June 11, 1990
MOTION: David Clark moved to accept the minutes from the Regular
Called Meeting of June 11, 1990 as presented. Mary
Widdowson-Martin seconded, and the motion carried 6 for,
0 against.
III. DIRECTOR'S REPORT
A. Update on Recreation Programs
Rhoda provided the Board a copy of the Fall 1990 Softball Season
informational letter being mailed to all prior coaches and teams.
This letter reviews the Spring 1990 discounts to teams, as well as
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MINUTES - PARKS AND RECREATION BOARD
JULY 9, 1990
league nights and starting date of the week of August 13, 1990,
as well as minor changes in awards, and fee structures. The
coaches meeting, practices, tournaments, uniforms, schedules,
rosters, etc were briefly outlined in this informational letter.
Rhoda informed the board that a brief letter and questionnaire
was being delivered to each home bordering Ford Park ballfields,
along Victorian Drive and Hill Haven asking for their input on
ways to lessen the on -street parking situation during ballfield
usage. The results of this survey will be provided to the Park
Board as soon as they are available.
Ed also provided the Board with a general update on all summer
recreational programming, which reported that the ASA
Baseball/Softball season had gone very smoothly, with the
operation of leagues as well as the concession sales operated this
year by the Allen Sports Association. Ed provided information
on the Open Gym Program, Youth Organizations, as well as the
Day Camp program.
In addition to the above the Board was provided with a statistical
report indicating revenues collected for each program as well as
the number of participants in each program as of July 9, 1990.
Total participants as of July 9, was at 1,163 and total revenues
collected was at $44,866. Further updates will be provided in
this format as the summer progresses.
Rhoda indicated that studies were being conducted into the
background of the 300 maximum capacity at Ford Pool, as well as
into other municipal policies on pool facility maximums.
B. Comprehensive Plan Survey Update
Rhoda reported that the Comprehensive Plan Survey was not
ready to be released. She indicated that the information was
public information and could be obtained by visiting with the
Department of Community Development should any of the Board
be interested in doing so. The Mayor will be appointing a
committee comprised of two Planning and Zoning Commission
members as well as two City Council members to analyze the raw
data for correct reflection of the views of Allen citizens.
Story Park Dedication
Dedication Ceremonies for Story Park were set for 11 a.m.,
September 29, 1990.
D. Rhoda briefly reviewed the upcoming Allen Country Fair and
Bike Tour with the Park Board. She indicated the Bike Tour
would begin and end at Ford Park on September 8. She provided
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MINUTES - PARKS AND RECREATION BOARD
JULY 9, 1990
the Board with a map and informational flyer and indicated that
if anyone was interested in volunteering to help with this event
to please let her know. She reported volunteers were needed in
all areas from planning and registration to manning first aid
stations. She reported that the Plano Radio Operators
Association were volunteering their services, and she was in the
process of contacting other agencies and businesses for
sponsorships, door prizes and volunteers.
Rhoda reported on having contacted surrounding communities
regarding the tour and having received very supportive
feedback from all communities involved in the path of the tour.
Rick Allen indicated that there might be support available from
the volunteer Collin County Sheriffs Reserve group.
E. Report and Update on Strategic Leadership Subcommittee
Chairman Don Proeschel reported that the subcommittee was on
hold pending the release of the Comprehensive Survey update
release and reminded the Board of the Mission Statement which
is:
The Parks and Recreation Board shall evaluate community
recreation and park needs and recommend solutions.
Following a brief discussion of the above mission statement, the
Board listed some of the goals for the upcoming year, which are
as follows:
Develop an Enhanced Policy/Procedures Manual
Increasing Open Gym Program
Add Facilities Use Policy
Develop a Resident vs Non -Resident User Fee
Evaluate Capital Improvement Plan
Create New Summer Programs
Evaluate Existing Summer Programs
Evaluate Feedback Process Between Community and Parks
and Recreation Board
Evaluate Communication Process Between AISD, PARB,
ASA and YMCA Organizations
Mary Widdowson-Martin informed the Board that the Cottonwood
Meadows Homeowners Association was developing a committee to
recommend development of the Cottonwood Greenbelt Linear Park area
to the City. They would be discussing what type of development they
would like to see as well as a time table in which they would like to see
the development of this area completed.
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MINUTES -PARKS AND RECREATION BOARD
JULY 9, 1990
Tom Clark said the Homeowners Association of Country Meadows wanted
to know if the trees were dead on McDermott, and if so would they be
replaced by the developer. Rhoda reported that 85 new red oak trees
were coming from O'Brien Landscapingto be installed along McDermott.
V. ADJOURN
There being no further business the meeting was adjourned at 9 p.m.
These minutes mad and approved thi 3th da/y] of August, 1990.
Don Proeschel, Chairman avid Clark! Secretary