Min - Parks and Recreation Board - 1990 - 10/17 - Special CalledMINUTES
PARKS AND RECREATION BOARD
SPECIAL. CALLED MEETING
WEDNESDAY, OCTOBER 17, 1990 - 7:30 P.M.
Ray Galloway, Chairman
David Clark, Secretary
Richard Saunders
Mary Widdowson-Martin
Jim Waldbauer
Tom Clark, Secretary
Rick Allen
Ed Voss, Program Coordinator
Sandy McGowan, Special Activities Coordinator
GUESTS PRESENT
Dale Holt, Allen Cemetery Association
Rex Womack, City Councilman
Joe Farmer, Mayor
Jon McCarty, City Manager
I. CALL TO ORDER
Chairman Ray Galloway called the meeting to order at 7:35 p.m.
II. CONSIDER PLANS AND SPECIFICATIONS FOR THE ENTRANCE TO
THE ALLEN CEMETERY
The Board was presented with a memo from Rhoda Savage, Director
of Parks and Recreation, sent to Jon McCarty, City Manager. The
contents of the memo were as follows:
BACKGROUND
Staff was authorized by Council in their September 20, 1990
meeting to contract the Services of Blaney Meadows Landscape
Company. Services requested include the preparation of plans
and specifications for improvements to the Allen Cemetery.
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MINUTES -PARKS AND RECREATION BOARD
OCTOBER 17, 1990
ANALYSIS
To expedite the project staff has requested the plans and
specifications for the north cemetery boundary be delivered to
the City as soon as possible. Other "phases" of the cemetery
"renovation" project will be brought forth in the future.
Thus, once approved staff can advertise to accept bids on
constructing the main cemetery entrance, the north fence, the
gates for the east and west entrances, plus aligning the new
fence with the existing street. Plants that are located along
the existing fence line will be removed with the exception of
five crape myrtles. The crapes will be pruned to improve their
appearance.
FISCAL ff"ACT
(See plans and specifications)
RECOMMENDATION
Staff would like the Council to approve the plans and
specifications for renovating the north boundary of the Allen
Cemetery. We would also like authorization to accept bids for
that project.
Following a brief discussion by the Board and guests, questions were
resolved regarding the old fence line as opposed to the new fence
line, limestone to be used, possible usage of square stone donated to
Cemetery Association, entryway and base bids as well as alternate
bids.
MOTION: David Clark moved to recommend the proposed entryway
to the Allen City Council. Jim Waldbauer seconded, and
the motion carried 5 for, 0 against.
III. OTHER BUSINESS
Mr. Rex Womack, City Councilman reviewed the process that the City
went through in 1985, and that the plan needs to be updated every
five years. Survey was developed in-house with City Staff mailing
out 1,200 surveys to a random selection of residents (59% of those
mailed out were returned). A committee was formed from the City
Council to review the results of the survey. There will be a series of
seven articles published in the Allen American, the first appearing
Saturday, October 20. It was determined that the article containing
information regarding Parks and Recreation will be published in
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MINUTES - PARKS AND RECREATION BOARD
OCTOBER 17, 1990
February. Mr. Womack indicated that it has taken six weeks to
prepare the first article for publication. Any questions regarding
the article will be directed to Mr. Bill Petty, Director of Community
Development.
A copy of that first article is attached to these minutes for future
reference.
IV. ADJOURN
There being no further business, the meeting was adjourned at 8:30
p.m.
These minutes read and approved t1jis\l0th day of December, 1990.
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Ray G&wayTthamirn-