Min - Parks and Recreation Board - 1990 - 12/10 - RegularG
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 10, 1990 - 7:30 P.M.
Ray Galloway, Chairman
Tom Clark, Vice Chairman
Jim Waldbauer
Rick Allen
Richard Saunders
David Clark
MEMBERS ABSENT
Mary Widdowson-Martin
STAFF PRESENT
Rhoda Savage, Director
Sue Witkowski, Secretary
GUESTS PRESENT
None
I. CALL TO ORDER
Chairman, Ray Galloway called the meeting to order at 7:45 p.m.
II. APPROVAL OF MINUTES
Regular Called Meeting, October 8, 1990
Special Called Meeting, October 17, 1990
MOTION: Rick Allen moved to accept the minutes from October 8,
1990 as well as October 17, 1990 as presented. David
Clark seconded, and the motion carried, 4 for, 0
against.
A. City Beautification Program
Director Rhoda Savage reported that the City Council at their
last meeting on December 6, 1990 approved the Adopt -A -Spot
Program and Adopt -A -Street Program as well as adopted a
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MINUTES - PARKS AND RECREATION BOARD
DECEMBER 10, 1990
resolution supporting both programs. She indicated that Mr.
Don Brazeal had previously shown an interest in participating
in the program and that he would be contacted to see if he
would like to be the first Adopt -A -Spot participant.
Allen City Cemetery Improvements
Rhoda Savage presented the Board with a spread sheet
outlining the bids received for renovation of the Allen
Cemetery. She called the Board's attention to Item #4 by JDC
Construction and indicated that he had mis-calculated on that
item, but even at the corrected amount, he was still the lowest
bidder. She reported that she would be checking on
references for J.D.C. Construction Company and it was
determined that it might be possible to ask bidders who the
sub -contractors are. She reported that she would be making a
recommendation to Council on December 20, 1990 regarding the
awarding of a bid.
Following a brief discussion by the Board,
MOTION: Tom Clark moved to recommend J.D.C.
Construction Company to the City Council for
awarding of the bid on construction at the Allen
Cemetery after all references are checked out.
Jim Waldbauer seconded the motion and it carried
5 for, 0 against.
C. Not Paris -Roubaix Financial Report
Rhoda provided the Board with a summary of the responses
received from participants in the bike tour. The comments
received were of a very positive nature, and will be useful in
planning the 1991 bike tour. She reported that the bike tour
will take place the later part of September, 1991, and that
advertising will begin six months prior to the tour. She
presented the expenses associated with the bike tour and
indicated that following the 1991 tour, she would come before
the Board for input on whether to continue the bike tour or
abandon the project.
It was suggested that corporate sponsors be solicited for the
Bike Tour with "Matra", a French company which now owns
Intecom, based in Allen.
It was also suggested that a family rate be made available to
participants in the 10 mile tour, thereby encouraging more
family units to participate.
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MINUTES -PARKS AND RECREATION BOARD
DECEMBER 10, 1990
A change in course was discussed, but it was determined that
participants return to a known course and that is part of the
appeal of the tour, so therefore the course would remain the
same for 1991.
Program Update
Rhoda provided the Board with information provided by Ed
Voss on the Open Gym Program which was as follows:
Total participation by hourly counts: 1463
Number of operating days: 21
Number of operating hours: 83
Average participation daily: 70
Average participation hourly: 17
Volleyball -only participation: 51
Volleyball -only number
of operating days: 4
Volleyball -only number of
operating hours: 123
After discussing the Volleyball -only numbers, it was
determined that if after March, 1991, the numbers are still so
low, that the time be limited to 1.5 hours per week, rather
than 3 hours per week.
Outdoor, open volleyball pits were again mentioned as an
alternative to paying for the gym and having a staff member
present at the gym program.
E. McDermott Landscaping/ Contract Maintenance
Rhoda reported that several weeks ago, 113 trees were
replaced on McDermott Drive, with 6 being rejected for
McDermott and planted at Story Park. She said 13 more red
oaks were to be shipped in the near future. Richard Saunders
expressed deep concern over the placement of these trees
under the power lines on McDermott and Main. He indicated
that in a very short time, these trees would need to be re-
directed away from the power lines and would be quite
unattractive. He suggested that should more of these trees
die which are located under the power lines, that they not be
replaced.
Tom Clark expressed concern over the signage leading into the
City of Allen. He indicated that it was difficult to read in the
daytime as well as evening lighting. He said paint was
available to paint these letters as the City of Richardson and
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MINUTES - PARKS AND RECREATION BOARD
DECEMBER 10, 1990
Plano have done. He volunteered to research and purchase
the paint for this project.
The following information was presented to the Board
regarding the bidding for mowing of City properties for the
year 1991.
Arena Maned:
Wini ma
Lamdsnspiug
Plant
Care Ino.
MecaDum
Road
Liardeue
Bethany Medians & ROW
$360.00
$672.00
$1 460.00
Allen Heights Medians & ROW
$322.00
$336.00
$53,390.00
Stacy Road Pump Station & Waters
Storage Tank
$175.00
$300.00
$2,380.00
Jupiter Road ROW and Entries
$135.00
$504.00
$12,715.00
Rowlett Water Storage Tank
$175.00
$672.00
$20,125.00
East FM2170 Water Storage Tank
$400.00
$300.00
$6,565.00
West FM2170 Water Storage Tank
$85.00
$72.00
$8,565.00
Ditch (Reed & FM2170)
$1,300.00
No Bid
$3,210.00
McDermott (HWY75 - Greenville)
$405.00
$250.00
$25,189.00
Director Savage presented the Board with copies of a memo
supporting her recommendation to City Council that Plant Care
of Dallas be awarded a contract for the mowing of McDermott
for an amount not to exceed $7,000, and the awarding of a
contract to Williams Landscape Company for mowing Bethany
Road and Allen Heights for an amount not to exceed $6,000.
She indicated that Jupiter Road mowing will be performed by
city staff this year rather than contracting the mowing to be
done. Jim Waldbauer requested that the dead trees along
Jupiter Road be removed even if it is not possible to replace
them at this time.
F. Resignation of Parks and Recreation Board Member, Rick Allen
Rhoda provided the Board with a copy of the letter submitted
by Rick Allen, effective January 1, 1991. The Board
expressed regret at losing Rick and his input from the Board,
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MINUTES - PARKS AND RECREATION BOARD
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and wished him well with his educational and professional
endeavors.
IV. UPDATE ON ATHLETIC FIELDS
The Board was provided with a copy of a letter submitted to the
Board by Mr. William D. Kapka, ASA Boys Soccer Commissioner in
which he expressed concern over the present soccer field conditions.
Rhoda informed the Board that a meeting had been scheduled with all
organizations as well as individuals who had expressed an interest in
improving field conditions in Allen. This meeting is to be held
January 10, 1991, 5:30 p.m. at the Allen Public Library. Input will
be solicited from these organizations as well as possible resolutions to
the existing problems.
The Board was also provided a copy of a memo from Ed Voss in
response to concerns voiced by citizens regarding the athletic field
conditions in Allen City parks. Mr. Voss outlined the facilities
available and offered "overuse" as the biggest cause of poor field
conditions. He went ahead to outline several options that might be
considered to remedy the situation.
Rhoda informed the Board that the Allen High School Soccer Team
will not be using Ford this year for their annual soccer season.
They have found an alternate site. This will eliminate about 2.5
months of field usage at Ford Park.
Following a brief discussion by the Board members, it was
determined that Ray Galloway, Chairman and Tom Clark, Vice -
Chairman of the Parks and Recreation Board would be in attendance
at the January 10 meeting.
V. CONSIDER PARK DJPROVKMENT PROJECTS
Mr. David Clark presented a plan to the Board for proactive park
planning. In his presentation, Mr. Clark suggested outlining a
"Wish List", "Preliminary Park Plans", as well as "Defining Standard
Parks", "Define Organized Parks", "Define Memorial Parks" and
"Establish "Grant" Program". Following a brief discussion by the
Board, it was determined that some of the suggested goals were
outlined by the Greenbelt Linear Park Plan and the Comprehensive
Plan. Further discussion will take place following the researching of
these two documents.
It was suggested that it has been difficult to move ahead with any
proactive planning on the part of the Parks and Recreation Board
due to the length of time involved in the Comprehensive Plan Update.
Richard Saunders asked if the Board wanted to write a letter to the
City Council stating their displeasure with the time involved in the
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VI.
survey update. The Board felt it important to have the information
on what the Citizens of Allen want before moving ahead a plan.
The Board adjourned to Executive Session at 9:45 p.m.
The Board reconvened to regular session at 9:55 p.m.
VII. OTHER BUSINESS
There being no further business the meeting was adjourned at 10
p.m.
These minutes read and approved this 14th d �f January, 1991.
Ray G4Wway, Chairman David Uark, Secretary