Min - Parks and Recreation Board - 1993 - 12/01 - RegularI
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 1. 1993 - 7:30 P.M.
MEMBERS PRESENT
Lonnie Thomas, Chairman
Jim Waldbauer, Vice -Chairman
Ross Obermeyer, Secretary
Frank Maitland
Ray Galloway
Byron Nielsen
Leah Magruder
MEMBERS ABSENT
None
GUESTS PRESENT
James M. Genneken
Randy Mayberry
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 7:30 p.m., by Chairman Lonnie Thomas.
II. CTTIZENS COMMENTS
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PARKS AND RECREATION BOARD MEETING
DECEMBER 1, 1993
There were no citizens present wishing to speak to the Board.
III. APPROVE SPORTS SEASON POLICY - COMMITTEE REPORT BY
LEAH MAGRUDER
Leah Magruder reported back to the Board that she and Byron Nielsen had met
with Larry Kirk, Sally Terrell (ASA Liaison), and Rhoda Savage regarding the
proposed policy She indicated that with the exception of a few suggestions,
overall, they agreed to keep everything the same for one year, then review the
policy and see if changes were warranted. It was reported that the ASA
Liaison was very positive and felt this policy would better suit their needs than
the method used in the past.
User fees were discussed, and Byron reported that Larry Kirk would be
further investigating other Cities (Richardson and Piano), and possibly
developing a "by team" rather than "by participant" user fee.
El Discussion was held regarding the light fees, reservation policy, tournament
fee schedule, Allen teams versus Allen residents playing on teams comprised
of Plano residents, along with length of notification required by various groups
wishing to schedule games on Allen fields.
The method for calculating tournament fees was unclear and further
information was requested of staff. Specifically, the tournament fee should be
determined based on more than the number of teams entered. Other items that
need to be considered include the actual length of the tournament and other
fees for field use (i.e., light fees).
Requirements for hosting tournaments should include tournament sanctioning
and use of the City of Allen Umpires Association. Tournaments hosted by
Allen residents and organizations will have priority
Following a brief discussion, it was determined that because of this item,
adopting of the policy would be tabled until the next regular meeting at which
time, the policy would be presented along with changes to the tournament use
section.
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PARKS AND RECREATION BOARD MEETING
DECEMBER 1, 1993
IV. UPDATE ON PRIVATE/PUBLIC USE OF FORD PARK BY UCBC
Randy Mayberry, representing Unique Concepts in Batting Cages (UCBC)
presented the Board with a letter outlining his proposed batting cages at Ford
Park. Mr. Mayberry indicated that a Parks and Recreation Board
Subcommittee met on Monday, November 15, 1993 and it was determined that
the following items might be of the greatest concern to the Board and possibly
the City Council:
A rough draft of the proposed contract/lease agreement would need to
he presented;
Clarification as to the exact location of the cages and buildings;
Compliance with current City codes;
Approximate season and hours of operation;
i
Performance bond;
Liability insurance on UCBC employees using City equipment;
General contractor estimate of costs;
Relationship of UCBC with AISD; and
Current electrical supply and drawings to scale of site plan.
The above issues were addressed in writing by Randy Mayberry, and in open
discussion by Frank Maitland and Byron Nielsen (Park Board members serving
on the subcommittee to study the proposal).
Mr. Mayberry also presented the Board with a copy of a survey document
provided by the City of Bloomington, MN, to UCBC.
Rhoda Savage provided the Board with a brief breakdown of the major
components of the UCBC proposed contract and those currently used by the
cities of Garland, Texas and Bloomington, Minnesota dealing with privately
run batting cages on city owned land.
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PARKS AND RECREATION BOARD MEETING
DECEMBER 1, 1993
Some of the Board concerns regarding the UCBC proposal were:
What would happen to the equipment installed at the end of the
proposed 20 year lease if the contract was not renewed by UCBC,
Would other items be available for purchase at the complex (such as
bats, balls, gloves, etc);
Insurance covering the batting cages and their operation; and insurance
covering the UCBC employees; and
Proposal going through City processes
The Board decided they would he considering the proposed concept but would
not be involved in the details of implementation. No further information
would be required of the proponents at this time.
V. ADJOURN TO EXECUTIVE SESSION: PROPERTY SECTION 551.075.
(CLOSED TO PUBLIC AS PROVIDED IN THE TEXAS GOVERNMENT
CODE
The Board adjourned to Executive Session at 8:55 p.m.
VI. RECONVENE AND CONSIDER ACTION ON ITEMS PRESENTED
The Board reconvened to Regular Session at 10:08 p.m. and the Board
requested the following statement be entered into the minutes as the Board had
reached a consensus on items discussed in Agenda Item #V (Update on
Private/Public Use of Ford Park by UCBC):
The Board has been approached by Unique Concept in Batting Cages
concerning the concept of privately owned and operated sports batting
cages located on City parkland (Ford Park). After preliminary
discussion, the Board considers this concept as potentially appropriate
and providing a needed service to the citizens of Allen. However, we
recognize that many issues must be addressed, (i.e., appropriate land
use, impact on park utilization, and contractual details). If the Council
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PARKS AND RECREATION BOARD MEETING
DECEMBER 1, 1993
agrees with the concept the Board recommends that proposals for such
a project be solicited from various sources. This should assure a
balanced and equitable approach with minimal impact on City
resources.
IV. ADJOURN
There being no further business the meeting was adjourned at 10:15 p.m.
These minutes read and approved this 13th day of December 1993
eT e
Lonnie Thomas, Chairman
Ross Obermeyef,-6ecretary