Min - Parks and Recreation Board - 1993 - 12/13 - RegularI
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 13. 1993 - 7:30 P.M.
MEMBERS PRESENT
Lonnie Thomas, Chairman
Jim Waldbauer, Vice -Chairman
Ross Obermeyer, Secretary
Frank Maitland
Ray Galloway
Byron Nielsen
Leah Magruder
MEMBERS ABSENT
None
GUESTS PRESENT
None
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
Larry Kirk, Program Coordinator
I. CALL TO ORDER
The meeting was called to order at 7.32 p.m., by Chairman Lonnie Thomas.
II. ITEMS OF INFORMATION
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PARKS AND RECREATION BOARD MEETING
DECEMBER 13, 1993
A. Citizens Comments
There were no citizens present wishing to speak to the Board.
B. Recreation Center Design
Rhoda gave a brief report to the Board regarding the development of
plans for the Recreation Center by Ron Hobbs. She will be meeting
with Ron on Wednesday of this week to go over the preliminary
schematic design. He plans to present to Park Board in January, and
then to Council the presentation, he will be presenting will include
budget details, concepts, etc. Ron was invited to make a presentation
at tonight's meeting, but declined as he felt everything was in a very
rough format at this time. Following a brief discussion, it was
determined that the perspective drawings of the concept would be very
helpful in making Council presentations as well as public presentations.
It was also determined that the Development Services Subcommittee
needs to become involved in the Recreation Center planning at their
January 7, 1994 meeting.
C. Unique Concepts in Batting Cages Update
Rhoda provided the Board with copies of the packet of information that
went into the Council packet for their meeting scheduled for Thursday,
December 16, 1993. That packet of information included a memo from
Rhoda, a Sub -Committee Summary, copy of Minutes from December
1, 1993, Park and Recreation Board meeting, Summary of Conditions
(Batting Cages at Ford Park as well as various other facilities that
contain privately owned batting cages), memo from Unique Concepts in
Batting Cages (UCBC), and a copy of the Summary of UCBC
Proposal.
Several Board members requested a new statement be entered into the
record of this meeting reflecting what the Parks and Recreation Board
members wanted relayed to Council at their December 16, 1993
meeting. Rhoda informed the Board that she would provide the
Council with the following statement at their meeting. The following
statement was entered into the record:
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PARKS AND RECREATION BOARD MEETING
DECEMBER 13, 1993
The Board has been approached by Unique Concept in Batting
Cages concerning the concept of privately owned and operated
sports batting cages located on City parkland (Ford Park). After
preliminary discussion, the Board considers this concept as
appropriate and providing a needed service to the citizens of
Allen. However, we recognize that many issues must be
addressed, (i.e., utilities, location, construction, financial
considerations, contractual details and legal requirements). If the
Council agrees with the concept the Board is available and
offers to participate in developing a comprehensive
recommendation to the Council.
Rhoda requested that item ILE. be taken out of order and be addressed
at this time.
E. Tabled Item from December 1, 1993, Field Use Policy Update
Larry Kirk appeared before the Board at this time and recommended
�`. that this item be tabled until January 10, 1994 The Board verified that
i� this item would remain on the Agenda until it was resolved.
D. Workshop on CIP
Rhoda presented the Board with the following information regarding the
CIP program she recently submitted. Some of the information
presented is as follows:
SUMMARY OF PLANNING TOOLS USED TO DEVELOP
1994 PARK CIP-
I. Land Acquisition Policy
II. 1992 Comprehensive Plan and Linear Greenbelt Park
Study
III. Park Dedication Ordinance
IV National Recreation and Park Association Facility
Standards
1994 PARKS CIP
Land Acquisition Policy Standard:
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PARKS AND RECREATION BOARD MEETING
DECEMBER 13, 1993
2 acres/ 1,000 Neighborhood Park (NP)
2.5 acres/1,000 Community Park (CP)
4 acres/1,000 Special Use Park (SUP)
1,200 Acres Linear Park (LP)
GOAL. In utilizing standards established in the Land Acquisition
Policy, and a projected population of 50,000 the amount
of parkland needed is:
100 Acres NP
125 Acres CP
200 Acres SUP
CIP
IMPACT. The proposed park CIP will provide land for all three
types of parks identified in the Land Acquisition Policy
Proposed projects will provide land acres as follows:
Neighborhood Parks
100 Acres Needed for 50,000
41.9 Acres Currently Available
+ 5 Acres in Heritage Park
+ 9 Acres in Waiters Crossing
Community Parks
125 Acres Needed for 50,000
50 Acres Currently Available
50 Acres Northeast Quadrant
50 Acres Northwest Quadrant
Special Use Park
200 Acres Needed for 50,000
50 Acres Currently Available
50 Acres in Utal Tract
200 Acres in Twin Creeks Golf Course
Rhoda also provided maps of the proposed linear park system, as well
as the Comprehensive Plan map of park space to be provided to the
citizens of Allen. Rhoda answered a few questions from the Board
regarding citizen committees to be formed to work on the CIP, timeline
for going to the voters, procedures for Park Board involvement, etc.
1
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PARKS AND RECREATION BOARD MEETING
DECEMBER 13, 1993
Some questions were discussed regarding the Mandatory Park
Dedication Ordinance, and where that funding could be used. Rhoda
said she would keep the Board informed of the meeting schedule when
that information is available to her.
III. ACTION ITEMS
Approve Minutes of Regular Meeting of November 8, 1993, and Special
Called Meeting of December 1, 1993.
MOTION: Frank Maitland moved to accept the minutes from the Regular
Called Meeting of November 8, 1993, and Special Called
Meeting of December 1, 1993, as presented. Ray Galloway
seconded, and the Motion carried, 7 for, 0 against.
IV. ADJOURN
There being no further business the meeting was adjourned at 9:00 p.m.
These minutes read and approved this 11th day of January 1994.
nnie Thomas, Chairman
Ross Obermey , ecretary