Min - Parks and Recreation Board - 1994 - 09/10 - WorkshopMINUTES
SPECIAL CALLED WORKSHOP
PARKS AND RECREATION BOARD
ALLEN SENIOR CITIZENS CENTER, ALLEN, TEXAS
SATURDAY, SEPTEMBER 10, 1994 - 9 A.M.
AND OPENING REMARKS
Lonnie Thomas made a few introductory remarks and turned the meeting over
to Jim Waldbauer and Rhoda Savage who were assigned to coordinate the
morning's activities.
II. DISCUSSION OF PARB'S ROLE AND PURPOSE
A. Current Role
Jim Waldbauer began some open dialogue regarding the Parks and Recreation
Board and reviewed a summary prepared at a previous Parks and Recreation
Board Workshop. The Board's role was modified by including item #7 and
exchanging the language in Item #4 as follows:
"4 Help develop Proposals for use in Capital Improvement
Programs for future bond elections."
Other discussions included dialogue reflecting:
A. A desire to determine a method for promoting and implementing open
communications with the Council and other Boards.
B. Establish training as a system to educate Board members to help
increase the Board effectiveness.
Example: Become 'Board Certified" by gaining knowledge and
understanding the Parks and Recreation Board areas of responsibility,
applicable laws, the City Charter, etc.
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September 10, 1994
Minutes
Emphasized the importance in knowing what park sites are in existence
and what is desired for future parks.
Also reflected on the value of Parks and Recreation Board members
involvement.
C. Discussion on creating a Parks and Recreation Board Mission Statement
resulted in a consensus by members present to 'bad' the Mission
Statement and pursue preparations of a Parks and Recreation Board
Code or set of principles.
D A timeline for becoming Board certified needs to be established
E. Policy and self development should be kept separate - self development
is for internal use only and should be structured in a positive text and
include a mechanism for internal feedback.
F The Board Liaison to other groups will be the Chairman.
G. In order to become effective and continue to develop Board Members,
there is a desire to:
1) Provide adequate training and a thorough orientation of new
Parks and Recreation Board Members.
2) Understand the CAP and details of the existing Park System and
Comprehensive Plan.
3) Review facilities existing today and understand what is desired
for future site development.
4) Form standing subcommittees to help accomplish the level of
training and knowledge desired of Parks and Recreation Board
Members. Recommended subcommittees include:
a) Parks and Recreation Board Member Development
Subcommittee
b) Facilities Review (Existing and Future)
C) Budget Liaison (Chairman and 1 member)
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September 10, 1994
Minutes
Emphasized the importance in knowing what park sites are in existence
and what is desired for future parks.
Also reflected on the value of Parks and Recreation Board members
involvement.
C. Discussion on creating a Parks and Recreation Board Mission Statement
resulted in a consensus by members present to "can" the Mission
Statement and pursue preparations of a Parks and Recreation Board
Code or set of principles.
D A timeline for becoming Board certified needs to be established
E. Policy and self development should be kept separate - self development
is for internal use only and should be structured in a positive text and
include a mechanism for internal feedback.
F. The Board Liaison to other groups will be the Chairman.
G. In order to become effective and continue to develop Board Members,
there is a desire to:
1) Provide adequate training and a thorough orientation of new
Parks and Recreation Board Members.
2) Understand the CIP and details of the existing Park System and
Comprehensive Plan.
3) Review facilities existing today and understand what is desired
for future site development.
4) Form standing subcommittees to help accomplish the level of
training and knowledge desired of Parks and Recreation Board
Members. Recommended subcommittees include:
a) Parks and Recreation Board Member Development
Subcommittee
b) Facilities Review (Existing and Future)
C) Budget Liaison (Chairman and 1 member)
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September 10, 1994
Minutes
d) CIP
e) Ad Hoc Committees as needed
f) Comprehensive Plan Update Committee
3) The Director reviewed briefly the scope of information that
would benefit the Parks and Recreation Board members to study
and understand to become effective.
III. ADJOURN
There being no further business, the meeting was adjourned.
These minutes read and approved this 14th day of November, 1994.
Lonnie Thomas, Chairman 1a -
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