Min - Parks and Recreation Board - 1994 - 12/12 - RegularI
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 12, 1994 - 7:30 P.M.
MEMBERS PRESENT
Lonnie Thomas, Chairman
Leah Magruder
Byron Nielsen
Dan Turner
Mark Stout
MEMBERS ABSENT
GUESTS PRESENT
None
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Department Secretary
I. CALL TO ORDER
The meeting was called to order at 7:37 p.m., by Chairman Lonnie Thomas.
II. CITIZENS COMMENTS
There were no citizens wishing to speak at this time.
Jim Waldbauer, Vice -Chairman
Frank Maitland
GUESTS PRESENT
None
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Department Secretary
I. CALL TO ORDER
The meeting was called to order at 7:37 p.m., by Chairman Lonnie Thomas.
II. CITIZENS COMMENTS
There were no citizens wishing to speak at this time.
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PARKS AND RECREATION BOARD MEETING
El DECEMBER 12, 1994
III. APPROVE MINUTES FROM NOVEMBER 14, 1994 REGULAR
CALLED MEETING
MOTION: Leah Magruder moved to accept the Minutes as presented.
Byron Nielsen seconded, and the Motion carried 5 for, 0
against.
IV. ELECT PARKS AND RECREATION BOARD OFFICERS
A. Chairman
MOTION: Leah Magruder moved to nominate Lonnie Thomas for
the office of Park Board Chairman, Byron Nielsen
seconded, and the motion carried 5 for, 0 against.
B. Vice -Chairman
MOTION: Lonnie Thomas moved to nominate Jim Waldbauer for
the office of Park Board Vice -Chairman, Leah Magruder
seconded, and the motion carried 5 for, 0 against.
C. Secretary
MOTION: Lonnie Thomas moved to nominate Leah Magruder for
the office of Park Board Secretary, Byron Nielsen
Seconded, and the motion carried 5 for, 0 against.
V. APPROVE WATTERS CROSSING PARK SURVEY RESULTS
Rhoda Savage presented background information to the Board regarding the
dedication of 9 acres by the developer to the City of Allen. Since the
dedication, the developer has put in irrigation and grass on the site. The
developer now wants to make $150,000 worth of improvements to the facility
and is requesting the City reimburse him for $68,000 of those improvements
when bond funds are sold and money becomes available.
Three hundred surveys were distributed to the homeowners of Watters
�ry Crossing. The Parks and Recreation Board along with the Department Staff
met with some of the homeowners and answered questions as well as collected
39 completed survey forms. There were thirteen items on the survey, and the
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PARKS AND RECREATION BOARD MEETING
DECEMBER 12, 1994
residents were requested to rank them in order of preference (#1 being their
first priority). The following list reflects the results of that survey -
1. Elementary School Aged Children Playground
2. Trees
3. Toddler Playground
4 Covered Picnic Area
5 Open Play Area
6. Picnic Tables
7 Outdoor Basketball
8. Baseball Backstop(s)
9 Water Fountain
10. Walking/Jogging Track
11. Volleyball Court
12. Exercise/Fitness Trail
13. Parking Spaces
The developer is proposing installing items #1-8 at the present time.
MOTION: Lonnie Thomas moved to recommend to City Council that the
City Manager enter into a contract with the Developer for
amenities to Watters Crossing Park. It is understood and
recommended that $68,000 of the amenities would be
reimbursed to the Developer when funding becomes available.
The Developer will do the first eight items on the above listing.
Leah Magruder seconded and the Motion carried, 5 for, 0
against.
VI. DISCUSS HALF -CENT SALES TAX ELECTION
Rhoda Savage presented a brief background on the half -cent sales tax
proposition and indicated that the City Council has called for an election on
January 21, 1994. She indicated that early voting will begin on January 3,
and the campaign will kick-off on January 2. This one-half cent sales tax is
anticipated to bring in approximately $850,000 annually. These funds will be
expended on projects determined by a 7 -member Board of Directors, appointed
by the City Council. These projects will be announced yearly, and must
receive the approval of the City Council.
Lonnie Thomas, Campaign Chairman, reported that he and lus committee will
be meeting every Wednesday, 7:30 p.m., in the Allen Senior Citizens Center
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PARKS AND RECREATION BOARD MEETING
DECEMBER 12, 1994
and invited each of the Board members to join them. Lonnie reported that
Robin Sedlacek will be the Treasurer and Volunteer Coordinator. Leah
Magruder will be assisting on the Committee as well. He also reported that he
and Robin Sedlacek will be meeting with the Allen Sports Association (ASA)
Board on Thursday, December 15, 7:30 a.m. in the ASA Office. Many
volunteers are needed to work on the campaign, and all Boards and
Commissions are being urged to support this half -cent sales tax campaign.
Board members will be contacted regarding their role in the campaign as plans
are developed.
VII. SUBCOMMITTEE APPOINTMENTS
Chairman Lonnie Thomas briefly reviewed the subcommittee assignments with
the Board, and assigned the newly appointed Board members to
subcommittees. The following assignments will be effective until further
notice:
A. Leah Magruder was asked to chair the Parks and Recreation Board
Member Development Subcommittee.
B. Dan Turner was asked to chair the Facilities Review (Existing and
Future) Subcommittee.
C. The Budget Liaison Chair will be Lonnie Thomas, and the member
assignment will be Byron Nielsen.
D The CIP chair will be Frank Maitland.
E. The Comprehensive Plan Update Committee will be chaired by Mark
Stout.
F Jim Waldbauer was assigned to chair the Alternative Transportation
Subcommittee.
Chairman Thomas indicated that during the upcoming year subcommittees
would be reporting to the Board on a regular basis. He also requested that a
Board training workshop be scheduled for February, 1995. Rhoda Savage
suggested that it be held, rather than the February Regular Called Meeting of
the Parks Board.
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PARKS AND RECREATION BOARD MEETING
DECEMBER 12, 1994
VIII. ADJOURN
There being no further business, the meeting was adjourned at 8:50 p.m.
These minutes read and approved this 9th day of January, 1995
Lonnie Thomas, Chairman
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