Min - Parks and Recreation Board - 1997 - 03/17 - Special CalledMINUTES
PARKS AND RECREATION BOARD
SPECIAL CALLED MEETING
MARCH 17, 1997 - 7:30 P.M.
PARB MEMBERS PRESENT
Jim Waldbauer, Chairman
Mark Stout, Vice -Chairman
Mike Rippe, Secretary
Ann Campbell
Kevin Pierce
MEMBERS ABSENT
Dan Turner
Cheri Jones
GUESTS PRESENT
Warren Johnson, Collin County Historical Commission
Laurelle Zamparelli, Leadership Allen Class Member
STAFF PRESENT
Jon McCarty, City Manager
Tim Dentler, Park Superintendent
Sue Witkowski, Secretary
Sandy McGowan, Special Activities Coordinator
I. CALL TO ORDER
The meeting was called to order at 7.35 p.m., by Chairman, Jim Waldbauer
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PARKS AND RECREATION BOARD MEETING
MARCH 17. 1997
II. CITIZENS COMMENTS
There were no guests present wishing to speak to the Board.
III. REQUEST TO APPEAR BY WARREN JOHNSON, COLLIN COUNTY
HISTORICAL COMMISSION REGARDING PLACEMENT OF
HISTORICAL MARKER IN ALLEN STATION PARK
City of Allen resident, Mr. Warren Johnson introduced himself to the Board and
presented a brief background on his involvement in the Collin County Historical
Commission, as well as the Allen Historical Guild. He indicated he was looking
for a location to place a historical maker regarding the history of Allen, that
involves Mr. Ebenezer Allen, the train robbery in Allen. Mr. Johnson indicated
that funding was in place through Collin County for the $850 required to pay for
the marker. After talking to Mr Jon McCarty, City Manager, he was directed to
appear before the Parks and Recreation Board regarding the possibility of placing
that marker in Allen Station Park. Should the Park Board agree that this is a good
idea, then Mr. Johnson will appear before the City Council to receive their input.
The Board agreed that this was an appropriate facility in which to place these
markers, and that Mr Johnson had their approval to move forward with plans to
get these markers approved.
Following a brief historical presentation by Mr. Johnson, Mr. Jim Waldbauer,
Chairman, felt that there was sufficient information involved to warrant two
markers within this facility, and he indicated that he felt the Parks and Recreation
Department would be able to fund the second sign, at a cost of $850.
IV. APPROVE MINUTES FROM FEBRUARY 10, 1997, REGULAR CALLED
MEETING
MOTION: Anne Campbell moved to accept the Minutes as corrected, and
Kevin Pierce seconded. The Motion carried 5 for, 0 against.
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PARKS AND RECREATION BOARD MEETING
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V. SUBCOMMITTEE REPORTS
Anne Campbell reported that her subcommittee had met with Sandy McGowan
regarding the June 28th Celebration plans. Anne reported that Sandy had many
ideas and that plans were moving ahead.
Sandy McGowan reported on a meeting held this dated with Randy Beckham,
Craig Gillis, Mike Stephens, George Conner, Jimmy Knipp. She reported that
Bethany Road would be closed from Allen Heights to Edelweiss the evening of the
fireworks. She also reported that she would be meeting with Jon McCarty on the
18th of March regarding the additional funding being requested for the program.
Sandy also indicated that she would be moving ahead with plans for obtaining
sponsors for the program. Sandy indicated that she is still in the process of
locating a band for the evening. Concessionaires will be professionals, maybe
three different vendors, spread throughout the facility.
The subcommittee agreed to meet at 4 p.m. on March 27th at the Joe Farmer
Recreation Center.
® Jim Waldbauer reported that his subcommittee met with City staff and developed
a list of proposed capital improvement projects. Tim Dentler provided the Board
with a copy of that list which included 22 ideas:
1.
Additional athletic facilities
2.
New neighborhood parks
3.
Park maintenance vehicles and equipment
4
Completion of mission hike/bike trail links
5.
Beautification projects to unify the city
6.
Land purchase for future park land and community facilities
7
Various additional equipment
8.
Centralized park maintenance facility
9
Renovations/modifications to old clubhouse at Bethany Lakes
10.
Natatorium
11.
Improvement projects to greenbelts in areas of existing development
12.
Completion of future phases of Allen Station Park
13.
Nature center in Suncreek park area
14.
Historical preservation projects
15
Land purchase and new facility for a Senior Citizens center
16.
Landscaped City entry monuments at various City limit lines
17.
Minor league baseball facility
18.
Additional computers and CADD system for long range planning
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PARKS AND RECREATION BOARD MEETING
MARCH 17. 1997
19. City fitness center
20. Additional recreation center
21. Tennis club (possibly tie together with fitness center/Natatorium)
22. City golf course
After reviewing the list of projects, Jim invited the Board to add to the list, delete
from the list, and be prepared to prioritize the list at their next regular Parks and
Recreation Board Meeting, scheduled for April 14
VL UPDATE ON ALLEN STATION PARK - TIM DENTLER
Tim Dentler made a brief presentation on Allen Station Park, and reported that
Clark Condon has shipped the latest package to the City with their latest drawings
and specifications. They are still planning on going to City Council in April with
the bid specification package, and are therefore still on schedule. Tim pointed out
that the latest proposed budget numbers were being presented to the Allen
Community Development Corporation this evening with the hopes of additional
funding being approved.
Mark Stout said that he was disturbed over the playground being removed from
Phase I and added as a bid alternate. Tim indicated that the hope was that the bids
would come in under budget, and therefore the bid alternate items could be added
back to the project. He also indicated that much of what would happen with this
facility will depend on the funding made available.
Jim Waldbauer indicated he was very disappointed with the process this facility has
gone through, and in particular the rising costs associated with it. He indicated
that it had been very difficult for him to justify the position of the Parks and
Recreation Board to the Allen Community Development Corporation as well as the
City Council with the changing numbers. Jim indicated that for instance, the
previous estimates for landscaping had been $300,000 and now it is at $590,000
for landscaping.
VII. UPDATE ON NEIGHBORHOOD PARK RENOVATIONS AND
DEVELOPMENT -TIM DENTLER
Tim briefly reported that the plans for renovations at Reed, Rolling Hills and
Hillside Parks, along with the proposed development of Green, Heritage and
Shadow Lakes Parks were moving along as scheduled. The Department is
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PARKS AND RECREATION BOARD MEETING
MARCH 17. 1997
currently awaiting preliminary sketches from the architect on these facilities.
These sketches will be taken to the neighborhood committees for their review.
Tim encouraged any interested Board members to attend these meetings.
VIII. PARK CLASSIFICATION SYSTEM UPDATE
Tim indicated that he was currently looking at the issue of reclassification of the
parks in Allen. The National Recreation Parks Association (NRPA) now looks
differently at classifications, and the goal for this department had been to reclassify
according the NRPA standards. Tim also indicated that the Mandatory Park
Dedication Ordinance needs to be updated with new fees and land requirements.
IX. OTHER BUSINESS
Sandy McGowan Board to review a proposal done for the Recreation Center
regarding workout equipment. Jim indicated that the next Park Board Meeting
might be an appropriate time to review the use of the room that would contain the
workout equipment. Sandy indicated that she would ask Jay Foster and Bruce
McDonald to be prepared to present the issue to the Board. Jim also indicated that
it might be an appropriate time to review the rules and regulations that govern the
Center now that it has been operational for one year.
Tim indicated that he had a request from the Boys Scouts of America regarding the
annual use of Bethany Lakes Park for an overnight camp out that would involve
adults doing Leadership Training. He indicated that the Fire Marshall would be
contacted regarding any campfires in the facility. This would be held on May 31,
1997.
Jon McCarty, City Manager spoke briefly to the Board and indicated that the he
had received 40 applicants for the position of Director of Parks and Recreation.
Of those 40, it has been determined by the Personnel Department that 22 are
qualified applicants. He asked the Board if they felt further reduction would be
appropriate by the City prior to their screening process.
The Board indicated they wanted to see all 22 qualified applicants. The Board
agreed to meet on March 27th, 4 p.m., to review their top candidates and reach a
consensus to forward to the City Manager regarding their recommendation for 5-6
interviews.
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PARKS AND RECREATION BOARD MEETING
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Jon indicated he would send a cover sheet (scoring matrix) along with copies of all
22 candidates to the Board by the end of the day on Wednesday, March 19
There being no further business, the meeting was adjourned at 9:10 p.m.
These minutes read and approved this 14th day of April, 1997
�C
J' aldbauer, Chairman
Jil'
Mike Rippe, Secretary