Min - Parks and Recreation Board - 1997 - 05/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
MAY 12, 1997 - 7:30 P.M.
PARB MEMBERS PRESENT
Jim Waldbauer, Chairman
Mike Rippe, Secretary
Ann Campbell
Cheri Jones
Dan Turner
MEMBERS ABSENT
Mark Stout, Vice -Chairman
Kevin Pierce
GUESTS PRESENT
Laurelle Zamparelli, Leadership Allen Class Member
Ted Rust, Shadow Lakes Resident
STAFF PRESENT
Larry Kirk, Program Coordinator
Tim Dentler, Park Superintendent
Sandy McGowan, Special Activities Coordinator
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 740 p.m., by Chairman, Jim Waldbauer.
II. CITIZENS COMMENTS
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PARKS AND RECREATION BOARD MEETING
MAY 12, 1997
There were no citizens wishing to speak at this time.
III. APPROVE MINUTES FROM APRIL 14, 1997, REGULAR CALLED
MEETING
MOTION: Mike Rippe moved to accept the Minutes as presented, and Cheri
Jones seconded. The Motion carried 5 for, 0 against
IV. SUBCOMMITTEE REPORTS
There were no subcommittee reports to be made at this time.
V. UPDATE ON NEIGHBORHOOD PARK RENOVATIONS AND
DEVELOPMENT - TIM DENTLER
Tim indicated that he had some very preliminary sketches to show the Board
regarding the architectural proposals for Green Park and Hillside Playground.
He indicated that there had been no specific budget numbers put to either of the
suggestions, so these were for information only He indicated that there might
be a theme for each facility, and that some ideas were written up in a document
he passed among the Board members. Tim reminded the Board that the
renovations would be taking place at Reed, Rolling Hills and Hillside, with the
development of new parks taking place at Shadow Lakes, Green and Heritage
Park.
Chairman, Jim Waldbauer indicated that it would be a good idea for the Board
to review the preliminary drawings prior to them going to committee. Mr.
Baldwin will be invited to attend the next Regular Parks and Recreation Board
Meeting and share with the Board his ideas and drawings for these facilities.
Tim reported that both bond funds as well as Park Dedication Funds would be
used to fund these facilities. Reed, Heritage Park, Rolling Hills and Hillside
will be funded with park bond funds, while Shadow Lakes and Green will be
funded with Park Dedication Funds paid to the City during development of
surrounding lands by the developer. Jim Waldbauer indicated that a Special
Meeting may be called to review the park designs. Concerns were expressed
about the removal of a tree from the Hillside Play Area, and Tim offered
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PARKS AND RECREATION BOARD MEETING
MAY 12, 1997
assurances that he would evaluate the tree prior to removal. Questions were
also raised about underpasses being built so that hike and bike trails could be
accessed from one side of a major street to another Jim Waldbauer indicated
that those ideas were being incorporated into the widening of McDermott,
Exchange and other major thoroughfares. He indicated that it is often difficult
to make room under existing bridges
VI. ALLEN COMMUNITY DEVELOPMENT CORPORATION UPDATE -
LARRY KIRK ALLEN COMMUNITY DEVELOPMENT CORPORATION
UPDATE - LARRY KIRK
Larry Kirk reported that the Allen Community Development Corporation Board
had voted to sell bonds for $5.3 million, the bulk of which will be spent on
Allen Station Park ($3.3 million). Questions were raised about the laws and
their effect on the 4a and 4b taxes - Larry indicated that at the present time, the
control would continue to lie with the cities involved rather than be controlled
by the State. There will be more changes to the 4a taxes rather than the 4b
taxes. They will have to justify their proposed expenditures and show that it
will be to the city's benefit.
VII. ALLEN CHURCH OF CHRIST LEASE - LARRY KIRK
Larry Kirk reported that the above captioned item had been "pulled off' of the
City Council Agenda for this coming Thursday night, (May 15) He indicated
that there were questions raised by both the attorney representing the church as
well as the attorney representing the City of Allen.
VIII. SET PRIORITIES FOR FUTURE PARK PROJECTS
Jim Waldbauer indicated that he and Mike Rippe had been meeting with staff to
develop a list of Suggested Priorities for Park Issues. Each of the Board
members were provided with a list of projects, and Jim asked that each of the
members take the list home and prioritize it using the guidelines of applying 20
points to the list of 23 projects. He asked that staff then provide this list of
proposed projects to Tim Dentler for compilation. Tim Derider reported that
even though there are specific projects on this list, and even though there may
be some priorities come off of this list, it is very possible that in the future, this
project may not happen. Tim reminded the Board of their role as an advisory
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PARKS
AND RECREATION BOARD MEETING
MAY 12, 1997
Board. Staff reviewed the list of proposed projects which is are coded as
follows:
NF -New Facility
LA -Land Acquisition
E -Equipment
BP-Beautification/Preservation
EF -Exist. Facilities
Additional athletic facilities (ball fields, soccer fields, etc.) NF
New Neighborhood Parks NF
Park Maintenance vehicles and equipment E
Completion of missing hikeibike trail links NF
Beautification projects to unify the city BP/EF
- add irrigation to existing facilities where none exists
- additional trees for parks and streets
- landscaping amenities (by common theme) in various medians
- wildflower program
Land purchase for future park land and community facilities LA
Various additional equipmentE
- amphitheater sound system
- rec center exercise equipment
- rec center seating (along the circular wall inside)
- exercise equipment for senior citizens
Centralized park maintenance facility NF
Renovations/modifications to old clubhouse at Bethany Lakes EF
Natatorium NF
Improvement projects to greenbelts in areas of existing development BP/EF
- Shadow Lakes, etc.
Completion of future phases of Allen Station Park NF
Nature Center in Suncreek park area NF
Historical preservation projects BP
- old interurban depot
- railroad cars for Allen Station Park
Land purchase / new facility for a Senior Citizen Center LA/NF
Landscaped City entry monuments at various city limit lines (Hwy 75, FM 2170, etc.) BP
Minor League baseball facility (possible multi -use facility??) NF
Additional computers and CADD system for long range planning E
City Fitness Center NF
Additional Recreation Center NF
Tennis Club (tie together with Fitness Center/Natatorium) NF
City golf course (9 hole/18 hole??) NF
Pump for Recirculation of rock waterfall at the Recreation Center BP/EF
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PARKS AND RECREATION BOARD MEETING
MAY 12, 1997
IX. UPDATE ON JUNE 28TH CELEBRATION - SANDY MCGOWAN
Sandy McGowan gave a brief review of the presentation that has been prepared
for proposed sponsors of the big TV screen at the June 28th celebration. The
screen, plus cameraman, will run approximately $5,000. Sandy indicated that
everything is on schedule and that the dress rehearsal will help finalize last
minute details.
X. DR. PEPPER SPONSORSHIP CONTRACT - LARRY KIRK
Larry indicated that he would be presenting the Or Pepper Contract to City
Council on Thursday, May 15 He gave the Board a copy of the proposed
contract for their review, and indicated that the first time he presented this to the
City Council, it was presented as an Agreement rather than a Contract. Larry
reviewed the fact that 15 scoreboards would be presented to the City, as well as
$4.50 per case of product sold through vending machines. He indicated that it
was a renewable 10 year contract. Dr. Pepper has placed a value of $46,000 to
the City of Allen on this contract.
Larry indicated this contract would apply only to City of Allen Parks and
Recreation facilities, other facilities within the City such as Municipal Annex
and Police Department, will not be included in this Contract.
XI. OTHER BUSINESS
Board members were provided with a memorandum from City Manager, Jon
McCarty which outlined the candidates whom he had interviewed for the
position of Director of Parks and Recreation. He indicated he would be making
an offer as early as Tuesday. May 20.
XI. ADJOURN
There being no further business, the meeting was adjourned at 9 43 p.m.
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These minutes read and approved this 9th day of June, 1997
J' aldbauer, Chairman
Mike Rippe, Secretary