Min - Parks and Recreation Board - 1997 - 07/21 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 21, 1997 - 7:30 P.M.
PARR MEMBERS PRESENT
Jim Waldbauer, Chairman
Mark Stout, Vice -Chairman
Ann Campbell
Cheri Jones
Dan Turner
Kevin Pierce
MEMBERS ABSENT
a
Mike Rippe, Secretary
GUESTS PRESENT
Laurelle Zamparelli
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Larry Kirk, Program Coordinator
Tim Derider, Park Superintendent
Sandy McGowan, Special Activities Coordinator
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 7:40 p.m., by Chairman, Jim Waldbauer.
Jim also took a moment to welcome Mr. Don Horton to the City of Allen as the
a Director of Parks and Recreation.
I
A
I
PAGE 2
PARKS AND RECREATION BOARD MEETING
JULY 21, 1997
II. CITIZENS COMMENTS
Laurelle Zamparelli, a resident of Allen reported that the Allen USA Celebration was
great and congratulated staff on their efforts. She also reported that the Allen
American was still indicating the location for the Parks and Recreation Board Meetings
to be in City Hall. Staff indicated that the Allen American had been faxed copies of the
Board agenda for the past several months.
"I
V
APPROVE MINUTES FROM JUNE 9, 1997, REGULAR CALLED
MEETING
MOTION: Mark Stout moved to accept the Minutes as presented, and Cheri
Jones seconded. The Motion carried 6 for, 0 against.
SUBCOMMITTEE REPORTS
There were no subcommittee reports to be made at this time. Chairman Jim
Waldbauer reviewed the structure of the subcommittees, which are as follows:
Council/Board Liaison
Park Facilities
Capital Improvements
Progranuning
Fee Policy, Fund Raising/Sponsorship
STAFF PRESENTATIONS
Jim Waldbauer
Dan Turner and Kevin Pierce
Mike Rippe and Jim Waldbauer
Dan Turner and Anne Campbell
Mark Stout and Cheri Jones
Sandy McGowan, Special Activities Coordinator indicated she had been with the
City of Allen for 10 years, and that her job responsibilities included the
following: overseeing the Recreation Center and three staff members, Fun
Time Live, Senior Citizens, as well as three major special events during the
year Those events include the Haunted Trail, Celebrate Allen, and the Tree
Lighting Ceremony Sandy also indicated that she had recently graduated the
Leadership Allen Class IX.
Sandy also presented a brief background on the Enterprise Accounts versus the
General Operating Budget.
PAGE 3
PARKS AND RECREATION BOARD MEETING
E�°' JULY 21, 1997
Tim Dealer, Park Superintendent, indicated he had been with the City of Allen
for 2.5 years, and is responsible for overseeing 15 full-time permanent
employees, along with one part-time permanent employee. Tim indicated he
was responsible for planning, organization and supervision of the maintenance
of parkland, greenbelts, ponds, Allen Cemetery, entryways, as well as support
for all special events.
Tim also reported that he holds a Chemical Applicators License, Irrigators
License, is an Irrigation Auditor, and holds a Bachelor's Degree in Landscape
Architecture from Texas A&M University He reported that he is half -way on
his mission to become a Licensed Architect.
Kevin Pierce inquired as to whether the dead trees on Allen Heights were going
to be replaced, and Tim indicated that they probably would not be replaced until
irrigation is installed on Allen Heights.
Larry Kirk, Program Coordinator indicated that he is responsible for all Adult
Athletic Programs, which include Basketball, Softball, Volleyball, as well as the
aquatic programs for the City, and is the liaison with the Allen Sports
Association. Larry indicated he is not on the Board at the Allen Sports
Association at the present time, but does attend all of their meetings.
Larry indicated that upon the completion of the evening learn to swim classes,
Ford pool is now open on Monday through Thursday from 1-7 p.m., Friday
and Saturday, 1-9 p.m., and Sundays, 1-6 p.m. He indicated that the numbers
of people attending during the additional hours in the evening were not
substantial, but he feels it is important to offer the pool to those wishing to use
it.
VI. REVISE REGISTRATION COSTS FOR ENTERPRISE ACCOUNTS -
LARRY KIRK
Larry Kirk provided the Board with a copy of the ordinance outlining the fee
structure for the Parks Department. Larry indicated that these fees had not been
updated since 1994 Larry also provided the Board with a copy of his proposal
that will be going to City Council on August 7 for approval. Larry indicated
that in some cases, he was asking for a range of fees to be charged so that each
season could be adjusted according to what they actually need to operate. For
instance, the adult softball has a large "credit" with the Allen Umpires
E PAGE 4
E
PARKS AND RECREATION BOARD MEETING
JULY 21, 1997
Association, and therefore will not need to charge as much for the fall league as
he probably will for the spring league. If approved, the range would allow staff
to adjust the fees within that range without having to return to Council and
update the ordinance.
Larry indicated he was also proposing doing away with the user fee of $2 per
season for residents, and $5 per season for non-residents to use the fields. He is
proposing the implementation of a "User Fee - Field Enhancement Fund"
whereby fields would be rented for $4 per hour (youth size fields) and $6 per
hour (adult size fields). Those funds collected would be deposited directly into
the Field Enhancement Fund and would be expended on field upgrades and
improvements
Larry also assured Board members that scholarships were available for all of the
City's youth programs and that no child would be turned away for a lack of
funding.
VII. UPDATE ON ALLEN STATION PARK - TIM DENTLER
Tim Derider provided the Board with photos taken on Thursday, July 17,
showing progress being made at Allen Station Park. He indicated the grading
was close to being finished, in the northern first phase. He also indicated that
negotiations had been made with the contractor to sod rather than sprig the
fields. Tim indicated that March 1998 remains the target date for completion.
Mark Stout indicated concern over excess funds available on the Cedar Road
project, and how those funds might be expended. Tim indicated that the Allen
CDC Board would have full control over that since they were funding the
project. Mark indicated he wanted more information on the project, and was
requesting more input on how excess money might be spent.
Larry Kirk indicated that the first opportunity to hold a tournament on that
facility would probably be in July, 1998. Tim said the facility would be
overseeded with rye grass, and therefore, could be deceptive as to its durability
in the beginning.
Following a brief discussion, it was determined that Dan, Ann, Cheri, Tim and
�'' Sandy would meet this coming Saturday morning at 10 a.m. at City Hall in the
L temporary Parks and Recreation offices to plan a celebration for the beginning
of construction at Allen Station Park.
PAGE
PARKS AND RECREATION BOARD MEETING
JULY 21, 1997
VIII. WRAP-UP OF JUNE 28"' CELEBRATION - SANDY MCGOWAN
Sandy McGowan thanked all the Board members for the support and hard work
to make this event a success. Sandy shared some of the notes she had received
following the June 28' Celebration, along with a scrapbook of photos taken
during that event. She also gave the Board members autographed pictures of the
entertainers. Sandy also reported on the support she had received from one of
the homeowner in the Shadow Lakes subdivision. She also indicated that the
"glowsticks" had profited $3,000, and that concessions made about $1,000 for
the City
IX. OTHER BUSINESS
Sandy McGowan reported that the weight equipment will be in the Ree Center
prior to the end of September, 1997 Jim Waldbauer reported that he wanted
some input in the products being purchased. Sandy indicated she would bring
him information to the next meeting, but that she would need to order the
equipment in September in order to have it in place by October 1. She also
reported that it was being proposed to charge an additional $24/per year for a
member to use the exercise equipment at the Center
Mark Stout indicated he wanted to have a Parks and Recreation Board Saturday
workshop to re-emphasize the role of the Board. Jim Waldbauer suggested that
it would be a good idea to set a date at the August meeting for such a workshop,
thereby including any possible new appointees to the Board.
Dan Turner indicated that he had participated in the interview process for a firm
to do the Rowlett Creek/Woods proposal. Following those interviews, the firm
of Halff and Associates was recommended for Council to authorize the City
Manager to enter negotiations and contract with. The Firm of David Baldwin
was also recommended should negotiations become halted with Halff and
Associates. Don Horton reported that David Morgan (Project Manager) of
Halff and Associates was a former resident of Allen as well as a former member
of the Parks and Recreation Board.
Don Horton reported that he and Jon McCarty had met with Or Barbara Erwin
this date to begin discussions on the natatorium. He invited all interested Board
members to contact him at their convenience regarding input on this facility
PAGE 6
PARKS AND RECREATION BOARD MEETING
JULY 21, 1997
When asked if the current funding would be enough to build that facility, he
indicated that was yet to be determined.
IX. ADJOURN
There being no further business, the meeting was adjourned at 9.46 p.m.
These minutes read and approved this 11th day of August, 1997
ii T aldbauer, Chairman
A
Mike Rippe, Secretary