Min - Parks and Recreation Board - 2012 - 11/12 - RegularPARKS AND RECREATION BOARD
BOARD MEETING
MINUTES
NOVEMBER 12, 2012
Parks and Recreation Board of Directors
Present:
Libby Jones, Chair
Tricia Losavio, Vice -Chair
Rodrigo Vizcaino
Tom Cowart
John Holley
Paul Davidson
Baine Brooks, Council Member -Board Liaison
City Staff:
Tim Dentler, Director, Parks and Recreation Department
Brian Bristow, Assistant Director, Parks and Recreation Department
Lori Smeby, Assistant Director, Parks and Recreation Department
Jennifer Robinson, Senior Administrative Assistant, Parks and Recreation
Matt McComb, Landscape Architect
1) Call to Order and Announce a Quorum is Present
With a quorum of the Parks and Recreation Board present, Vice -Chair Jones called
the meeting to order at 7:03 p.m. on Monday, November 12. 2012, in the
Community Room of the Allen Municipal Court and Parks and Recreation
Administration Building at 301 Century Parkway, Allen. Texas.
1) Election of Officers for FY 2012.13
Libby Jones, Vice -Chair opened the Floor for nominations of Chair, Vice -Chair and Secretary
The following motions were then made.
Motion: Upon a motion by Board Member Losavio and a second by Board Member
Holley, the Board voted six (6) for and none (0) opposed to appoint Libby Jones
as Chair. The motion carried.
Motion: Upon a motion by Chair Jones and a second by Board Member Cowart, the Board
voted six (6) for and none (0) opposed to appoint Tricia Losavio as Vice -Chair.
The motion carried.
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November 12, 2012
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Motton: Upon a motion by Board Member Losavio and a second by Board Member
Holley, the Board voted six (6) for and none (0) opposed to appoint Tony Airhart
as Secretary The motion carried
2) Approve Minutes of the August 13, 2012 Meeting
Motion: Upon a motion by Member Losavio and a second by Member Cowart the
Parks and Recreation Board voted six (6) for and none (0) opposed to
approve the minutes from the August 13. 2012, meeting. The motion
carried.
3) Appoint Sub -Committee to Evaluate Fees for 2013-2014
Parks and Recreation Director Tim Dentler and Assistant Parks and Recreation
Director Lori Smeby explained to the Board the field rental and lighting fees and the
need to have two board members work with staff to evaluate these fees. Chair Jones
then appointed Members Davidson and Vizcaino to this sub -committee.
4) Appoint Senior Advisory Committee Liaison
After a brief description of the duties of this position Chair Jones appointed Member
Holley as the Senior Advisory Committee Liaison.
5) Special Presentations and Recognition
Parks and Recreation Director Tim Dentler thanked previous Chair Todd McIntosh for
his years of service with the Board.
Then Mr. Dentler share with the Board that the Parks and Recreation Department won
5 of the 7 TRAPS awards for which they submitted including Excellence of
Programming for AHA. Park Design Excellence for Hydrous , Marketing for
Facebook Photo Contest, and staff members Timmy Vessakosol for the Horizons
Award and Justin Kelly for the Part-time Staff Award.
6) Watters Branch Community Park Master Plan
Mr. Dentler introduced the Watters Branch Community Park Master Plan and then,
Landscape Architect Matt McComb provided an update on the project. While this
park will have a wide variety of amenities, it is driven by the demand for an adult
athletics complex. The goals for this project include creating a sport facility,
promoting sports tourism and tournament play while still maintaining natural beauty.
He shared with the Board two concepts for the complex created by Dunaway, the
consultant on the project.
7) Golf Course Renovation Update
Assistant Parks and Recreation Director, Lori Smeby shared with the board that Phase
I of the project is complete which includes the Traditions 18 Hole Course and the
Driving Range. Both of which are scheduled to open on January 5, 2013. The Players
9 Hole Course and the Futures 6 Hole Course will open next summer. Before the
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November 12, 2012
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opening, the grill will undergo renovations, the golf shop will be merchandised and the
sign will be changed. Food and Beverage operations will now be overseen by Allen
Event Center Food and Beverage Director.
Additional possibilities for future partnerships with DA Wetbring will be presented to
City Council at the next meeting.
S) Items of Interest [Board announcements regarding local civic and charitable events.
meetings, fundraisers, and awards.]
a) Items for Future Agendas: Special Event Application Process, Spring Tours,
Joint Meeting with Allen Parks Foundation. Future Capital Improvement Projects,
CVB Brand Launch
b) Next Parks and Recreation Board Meeting February 11, 2013 at 7:00 p.m.
9) Adjourn
Libby Jones, Chair, Parks and Recreation Board
Motion: Upon a motion by Board Member Cowan a second by Board Member
Vizcaino, the Board voted six (6) for and none (0) opposed to adjourn the
meeting. The motion carried.
These minutes approved on the 11 day of February, 2013.
(Chair 06
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