Min - Planning and Zoning Commission - 1988 - 10/27 - RegularALLEN PLANNING & ZONING COMMISSION
REGULAR MEETING
OCTOBER 27, 1988
ATTENDANCE:
Commission Members Present:
Wayne Armand, Chairman
Eileen Karlsruher, Vice -Chairman
Charles Lee, Secretary
Melissa Owen (arrived 7:33 p.m.)
Harold Biggs
Kenneth Fulk (arrived 7:33 p.m.)
John Garcia
Commission Members Absent:
City Staff Present:
Bill Petty, Director of Community Development
Tom Keener, Development Coordinator
k Sally Leeper, Secretary
Tom Gish, Director of Public Works
CALL TO ORDER:
The Allen Planning & Zoning Commission was called to order at 7:30 p.m. by
Chairman Armand at the Allen Municipal Annex, City Council Chambers, One
Butler Circle, Allen, Texas.
Approve Minutes
October 13, 1988 (Agenda Item II)
Chairman Armand read the agenda item into the record as follows:
"Approve minutes of October 13, 1988, Regular meeting."
MOTION: Upon a motion by Commissioner Karlsruher and a second by
Commissioner Garcia, the Commission voted 5 FOR and 0 OPPOSED to
Lapprove the minutes of October 13, 1988.
PAGE 2
Approve Minutes
October 19, 1988 (Agenda Item III)
Chairman Armand read the agenda item into the record as follows:
"Approve minutes of October 19, 1988, Workshop meeting."
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Karlsruher, the Commission voted 7 FOR and 0 OPPOSED to approve
the minutes of October 19, 1988.
Holiday Meeting Schedule (Agenda Item IV)
Chairman Armand read the agenda item into the record as follows:
"Consider meeting schedule for Thanksgiving and Christmas holidays."
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Lee, the Commission voted 7 FOR and 0 OPPOSED to schedule no
regular meetings for the weeks of November 24, 1988 (Thanksgiving)
and December 22, 1988 (Christmas week).
The Commission recessed at 7:36 to the workshop session.
Reconvene:
Commissioner reconvened the October 27, 1988, meeting of the Allen Planning &
Zoning Commission in workshop session at 7:40 p.m.
The meeting schedule for reviewing the Subdivision Ordinance was discussed and
it was the consensus of the Commission to meet at 7:00 p.m. on Wednesdays of
weeks that do not have regular scheduled meetings, with consideration being
given for the holidays. The following schedule was considered appropriate for
November and December:
November
PLANNING
&
ZONING COMMISSION
7:30
OCTOBER
27,
1988
PAGE 2
Approve Minutes
October 19, 1988 (Agenda Item III)
Chairman Armand read the agenda item into the record as follows:
"Approve minutes of October 19, 1988, Workshop meeting."
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Karlsruher, the Commission voted 7 FOR and 0 OPPOSED to approve
the minutes of October 19, 1988.
Holiday Meeting Schedule (Agenda Item IV)
Chairman Armand read the agenda item into the record as follows:
"Consider meeting schedule for Thanksgiving and Christmas holidays."
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Lee, the Commission voted 7 FOR and 0 OPPOSED to schedule no
regular meetings for the weeks of November 24, 1988 (Thanksgiving)
and December 22, 1988 (Christmas week).
The Commission recessed at 7:36 to the workshop session.
Reconvene:
Commissioner reconvened the October 27, 1988, meeting of the Allen Planning &
Zoning Commission in workshop session at 7:40 p.m.
The meeting schedule for reviewing the Subdivision Ordinance was discussed and
it was the consensus of the Commission to meet at 7:00 p.m. on Wednesdays of
weeks that do not have regular scheduled meetings, with consideration being
given for the holidays. The following schedule was considered appropriate for
November and December:
November
10,
1988
Regular meeting
7:30
p.m.
November
16,
1988
Workshop meeting
7:00
p.m.
November
24,
1988
NO MEETING
November
30,
1988
Workshop meeting
7:00
p.m.
December
8,
1988
Regular meeting
7:30
p.m.
December
22,
1988
NO MEETING
Mr. Bill Petty introduced Mr. Tom Glab, Director of Public Works and City
Engineer. Mr. Petty explained the organization of the new City Council sub-
committees and discussed the fact that the Development Subcommittee will be
involved with the Subdivision Ordinance review.
Mr. Petty discussed the previous workshop meeting and reviewed some of the
items that had been mentioned by the speakers, especially as related to con-
PLANNING & ZONING COMMISSION
OCTOBER 27, 1988 PAGE 3
struction of alleys in subdivisions. He added that alternatives to alleys could be
considered; however, whichever design is approved should be consistent through-
out an entire subdivision.
It had been mentioned by the speakers that design standards be included as a
part of the ordinance. Mr. Petty stated that this would be difficult because of
the size the document would become. However, they do need to be referenced
in the Subdivision Ordinance.
Mr. Petty stated that the page which contains "Design Elements" requires some
special attention. Street and lane widths, and distance been curb cuts needs to
be considered. He requested that the Commission allow the Engineering
Department and Community Development to make recommendations in these
areas.
Mr. Glab said that the Comprehensive Plan contains a chart with these items.
Neither chart complies with State standards. He added that F.M. roads are going
to need to be constructed to State standards in the future.
The Commission discussed cul-de-sac length and the fact that the turning radius
must accommodate emergency vehicles, even with cars parked in the turnaround.
Commissioner Owen left the meeting at 8:05 p.m.
Mr. Keener suggested using the wording contained in the City of Belton Sub-
division Ordinance which states "cul-de-sacs should usually be 600', except in
unusual circumstances, with approval by the Planning & Zoning Commission.
This statement sets a standard but gives flexibility if the circumstances so
warrant.
Mr. Petty suggested that there is a need for a new format to the ordinance, and
suggested that the City of Belton's format might be appropriate. He stated that
staff would print a suggested format for distribution. The consensus of the
Commission was that the format of the Belton ordinance should be used as a
starting point.
The Commission discussed such items as procedure, calendar of events; engineer-
ing approval being tied to a preliminary plat and fees being paid; and the idea
that there is a need for a coordinator to be responsible for the process. This
person would interface with all departments and the proponents.
Commissioner Garcia requested a tentative agenda which would list the topics to
be discussed at each of the upcoming meetings.
Mr. Keener provided the Commission with copies of Texas State law concerning
replatting. The City of Belton ordinance references State law regarding replatt-
ing procedures, which might be an appropriate method to alleviate the problem
of changing our ordinance each time State law changes.
I
11
C
PLANNING & ZONING COMMISSION
OCTOBER 27, 1988 PAGE 4
Mr. Petty discussed the fact that currently, a preliminary plat expires in 6
months and final plat in one year. He suggested that the 6 month limit on
preliminary plats is not sufficient for large tracts of land. One or two years
was suggested for expiration on a preliminary plat, unless any section is devel-
oped; and at that time the design of the development would be final. Mr.
Keener said it was suggested that a mechanism be developed for funding the
major roadways in the event of a bankruptcy. He suggested that final plats
should not have an expiration date since they are filed of record. The consen-
sus was that preliminary plats should be approved for one year with renewal, and
final plats should not have an expiration date.
Staff will prepare a format to appear as an agenda item at the next meeting.
Mr. Keener advised that the next agenda will contain a public hearing for
Shadow Lakes regarding an extension of time on the construction of the roads.
Adjourn:
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Biggs, the Commission voted 6 FOR and 0 OPPOSED to adjourn the
October 27, 1988, meeting of the Allen Planning & Zoning Commission.
These minutes approved this �%� day ofi, -
Chaple
ee,
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