Min - Planning and Zoning Commission - 1990 - 10/25 - RegularALLEN PLANNING & ZONING COMMISSION
REGULAR MEETING
OCTOBER 25, 1990
ATTENDANCE:
Commission Members Present:
Eileen Karlsruher, Chairman
Harold Biggs, Vice -Chairman
Melissa Owen
Kenneth Fulk, Secretary
Douglas Gallagher
John Garcia
Mike Nichols
Commission Members Absent:
City Staff Present:
Tom Keener, Development Coordinator
Sally Leeper, Secretary
1 CALL TO ORDER:
The Allen Planning & Zoning Commission was called to order at 7:30 p.m. by
Chairman Karlsruher at the Allen Municipal Annex, City Council Chambers, One
Butler Circle, Allen, Texas.
Approve Minutes
September 27, 1990
(Agenda Item II)
Chairman Karlsruher read the agenda item into the record as follows:
"Approve minutes of September 27, 1990, Regular meeting."
MOTION: Upon a motion by Commissioner Garcia and a second by Commissioner
Nichols, the Commission voted 7 FOR and 0 OPPOSED to approve the
minutes of September 27, 1990.
Approve Minutes
October 11, 1990 (Agenda Item III)
Chairman Karlsruher read the agenda item into the record as follows:
"Approve minutes of October 11, 1990, Regular Meeting."
MOTION: Upon a motion by Commissioner Gallagher and a second by Commis-
sioner Fulk, the Commission voted 7 FOR and 0 OPPOSED to approve
the minutes of October 11, 1990.
ALLEN PLANNING & ZONING COMMISSION
OCTOBER 25, 1990 PAGE 2
CONSIDER REVISIONS TO SUBDIVISION ORDINANCE (Agenda Item IV)
Mr. Keener presented to the Commission the following suggested changes to
Article 5.01 (AUTHORITY OF THE CITY ENGINEER) of the current Subdivision
Ordinance.
The term "City Engineer" is suggested to be changed to "City Staff."
The Commission discussed the need to be more specific with respect to
defining "City Staff." They suggested the proposed wording might cause a
possible conflict between City staff and the City Engineer. Commissioner
Fulls stated that he considered this paragraph to reference engineering
issues. He suggested another paragraph be added that would clarify
approval over aesthetics. The question was raised as to who would have
final authority if the City Engineer and City staff do not agree? Mr.
Keener stated that the Planning & Zoning Commission would have final
authority. It was suggested that the word "design" should be further
defined to clarify the meaning as "technical design".
If an additional paragraph is included to add review by City staff for
aesthetics, then protection of a conflict between Community Development
and Engineering must be included so that the Commission is not put in the
position of refereeing a conflict. In addition, if a specific person --City
Engineer --is given authority, then the question arises as to what happens
if the City Engineer is not available. This was clarified under the defini-
tions section which stated that the City Engineer is the engineer employed
by the City, engineer retained as a consultant, or his duly authorized
representative.
Discussion was held regarding the authority of the Fire Marshal in regard
to design of plats. Mr. Keener stated that the Fire Marshal's review is
during the zoning and site plan process.
2. Commissioner Owen stated that the entire ordinance needs to eliminate all
sexist language. Staff agreed to review the new document for sexist
language. Commissioner Garcia suggested that a statement be added at the
beginning of the ordinance reflecting that "any statement regarding
gender.....".
3. Staff suggested the wording be changed in paragraph 5.01 to eliminate the
30 day requirement for filing changes to the ordinance with the City
Secretary before they are effective. The Commission discussed whether
the ability to change the rules on a day's notice would be fair to develop-
ers. Staff was requested to solicit the City Engineer to provide back-
ground for this requested change.
4. Staff advised the Commission that the City Engineer is requesting that the
word "daily" be removed from paragraph 5.02 with regard to contact
between the subdivider and the City Engineer. Commissioner Garcia
ALLEN PLANNING & ZONING COMMISSION
OCTOBER 25, 1990 PAGE 3
suggested removal of the word "daily" but adding the words "shall maintain
contact as required by the City Engineer."
5. Staff advised the Commission that the City Engineer is recommending that
the required maintenance bond be changed from the current one-year, 15%
bond to a two-year 10% bond. The Commission discussed the implications of
this change and requested City staff to attempt to obtain statistics from the
City Engineer regarding the reasoning for the requested change and
whether a 10% bond will cover normal repairs.
6. Staff requested input from the Commission regarding changes to the filing
fees. Mr. Keener advised that neighboring cities are higher at this point.
The Commission agreed that our fees should be raised to be consistent with
neighboring cities, with consideration being given to the efforts of econom-
ic development. Staff was requested to bring a summary of neighboring
cities' fees for review.
OTHER BUSINESS
1 Mr. Keener advised that the next agenda will include a zoning request on the
property south of The Woods of Heritage Park.
The Commission discussed the November 22, 1990 meeting (Thanksgiving) and the
consensus was to cancel that meeting.
The Commission discussed the December 27, 1990 meeting and the consensus was
to consider this meeting at the December 13, 1990 meeting.
Commission Garcia and Chairman Karlsruher updated the Commission on the
progress of the Comprehensive Plan Survey Review committee.
ADJOURN
MOTION: Upon a motion by Commissioner Gallagher and a second by Commis-
sioner Garcia, the Commission voted 7 FOR and 0 OPPOSED to ad-
journ the October 25, 1990 meeting of the Allen Planning & Zoning
Commission at 9:00 p.m.
These minutes approved this f� day of // 1990.
Eileen Karlsruher, Chairman Kenneth Fulk, Secretary