Min - Library Board - 2018 - 05/01 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 1, 2018
Board Members Present:
Shahmeen Khan, Chair
Michelle Perry, Vice Chair
Kimberly Hinton, Secretary
Diane Knaack
Rekha Mathai
Scott Phillips
Devita Widmer
Board Members Absent:
None
City Staff/Officials Present:
Jeff Timbs, Director
Visitors Present:
Tracy Hanft from the Allen Library Endowment Fund
1. Call to Order and Announce a Quorum is Present.
With a quorum of Board Members present, the Regular Meeting of the Allen Public
Library was called to order by Board Chair Shahmeen Khan at 6:30 p.m. on Tuesday, May
1, 2018, in the Allen Public Library Board Room, 300 North Allen Drive, Allen, Texas.
2. Approve Minutes of the February 6, 2018 Regular Meeting.
MOTION: Upon a motion made by Board Member Michelle Perry and seconded by
Board Member Scott Phillips, the Board voted seven (7) for and none (0) opposed to
approve the February 6, 2018 minutes. The motion carried.
ALLEN PUBLIC LIBRARY Page 2
REGULAR MEETING
May 1, 2018
3. Discuss and Complete the Annual Board Evaluation Form.
The Board Members discussed the qualities, volunteer work, and future of the Board while
completing the Annual Board Evaluation Form.
4. Discuss the 2017 Annual Report for the City Council.
The Annual Report for the City Council will take place on May 22 or June 26. The report
will focus more on the Library Board's purpose and will include pictures and names of
Board members, Board accomplishments, projects for the coming year, and the activities
of the Library.
5. Preview Summer Reading Club Activities.
The Summer Reading Club theme is "Summer Treats" for adults and "Summer is Sweet"
for teens and children. The Summer Reading kickoff will be on June 9 with a carnival at
10 a.m. The Summer Reading Club will run from May 29 to August 5 and will include
Wednesday afternoon programs for children, Tuesday afternoon movies, robotics
programs, and arts programs. June 29 will be the 5`h Annual Teen Anime Con.
6. Update on Library Grants and Recognition.
The Library is one of 52 Texas libraries chosen to receive the 2017 Achievement of
Library Excellence Award. This is the fourth consecutive year the Library has received
this award. A 2018 Texas Book Festival Grant will be used to augment the Lone Star
Reading List books for grades 6-8 and the children's a -book collection. A Texas Branding
Iron Award for Community Engagement recognized the Library's Bilingual Chinese Story
Time that began in February 2017.
7. Review Family Place Library Status.
The $6000 Family Place Library Grant is to help address early -learning needs with the
goal of ensuring that all children begin school ready and able to learn. The Library is one
of 12 libraries in Texas to receive this award in 2018. Two Library staff members
received training in Centereach, New York. The Library will host workshops for young
children up to age three with their caregivers, create a parenting collection, enhance the
interactive play space in the Children's Library, and cultivate and continue community
partnerships with local organizations serving young children and their families. These
concepts will be included in the Library building expansion project.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
MAY 1, 2018
Page 3
8. Receive Details on Polaris Software Upgrade Scheduled for Wednesday, May 9.
The Library will be open for the software upgrade, but the catalog and electronic services
will not be available.
9. Review and Discuss January, February, and March 2418 Library Statistics.
In January, circulation was up over 5% from the previous January, while program
attendance rose 12% and visitors were up almost 5%. In February, program attendance
was down due to fewer programs being offered. March had a record 100,000 checkouts, a
first for any non -summer month. The second quarter had M° o more visitors and circulation
from last year, while programming stayed the same due to lack of space.
10. Updates on Friends of the Library, Allen Library Endowment Fund and ALLen
Reads Activities.
Susan Jackson was re-elected president of Friends of the Library. The Allen Library
Endowment Fund has a new website and name. There is a wine and chocolate fundraising
event scheduled for September 22. The ALLen Reads book is The War That Saved My
Life, and author Kimberly Brubaker Bradley will visit on October 18.
11. Discuss Items for Future Board Meeting Agendas.
Parking on Coats Drive is affecting access to and from the book drop and should be
addressed.
12. Items of Interest. [Board announcentents regarding local civic and charitable events,
meetings, fundraisers, and awards.]
i. May 4 — Library Closed for Staff Development.
ii. May 9 — Polaris Software Upgrade.
iii. May 10 — What I Believe: Hinduism and Buddhism at 7:30 p.m. in the Civic
Auditorium.
iv. May 17 — Honor in the Dust: Theodore Roosevelt and the War in the
Philippines at 7:30 p.m. in the Civic Auditorium.
V. May 20 — Awake: The Life of Yogananda at 3:00 p.m. in the Civic
Auditorium.
vi. May 27-28 — Library Closed for Memorial Day.
vii. June 5 — July 31 (except July 17) .-.. Weekly Family Movies at 2:00 p.m. in
the Civic Auditorium.
viii. June 6 — August 1 (except July 4 and July 18) . Weekly Family Programs at
2:30 and 3:45 in the Civic Auditorium.
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REGULAR MEETING
MAY 1, 2018
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xviii. June 9 — Summer Reading Club Kickoff Carnival 10:00-11:30 a.m. in the Courtyard and
Library.
xix. June 12 — Explore Allen's History at 7:00 p.m. in the 2nd Floor Program Room
XX. June 15 — The Vinyl Stripes: Rockabilly with a Modern Beat at 7:30 p m in the Civic
Auditorium.
xxi. June 21— Bonnie and Clyde at 7:30 p.m. in the Civic Auditorium.
xxii. July 9 Library Closed for Independence Day.
xxiii. August 7 -- Next Scheduled Board Meeting at 6:30 p.m in the Library Board Room.
13. Adjourn.
MOTION: Upon a motion made by Board Member Diane Knaack and seconded by
Board Member Rekha Mathai, the board voted seven (7) for and none (0) opposed to
adjourn the board meeting at 7:30 p.m. The Motion carried.
These minutes approved on the 7th day of August 2018.
APPROVED:
CHAIR PERSON
ATTEST:
SECRETARY