Min - Planning and Zoning Commission - 2001 - 10/11 - RegularALLEN PLANNING & ZONING COMMISSION
L OCTOBER 11, 2001
ATTENDANCE:
Commissioners Present:
Ross Obermeyer, Chairman
Jeff McGregor, I" Vice Chair
Gary Caplinger, 2"d Vice Chair
Lauri Blake,
Alan Grimes
Kenneth Harvey
Robin Sedlacek
Commissioners Absent:
None
City Staff Present:
Marina Sukup, Director of Planning & Development
David Hoover, Asst. Director of Planning & Development
Sally Leeper, Project Coordinator
Dennis Abraham, Civil Engineer
Peter Tian, Traffic Engineer
David Dodd, City Attorney's Office
REGULAR AGENDA
Call to Order and Announce a Quorum is Present
With a quorum of the Commissioners present, the Allen Planning & Zoning Commission was
called to order at 7:00 p.m. by Chairman Obermeyer, at the Allen City Hall Council Chambers,
305 Century Parkway, Allen, Texas.
Update on Council Action:
Ms. Sukup, Director of Planning, updated the Commission on the Council action at their September
20, 2001, meeting. The Capital Improvement Program was adopted by ordinance on the consent
agenda.
Open Commission Discussion:
Chairman Obermeyer welcomed Robin Sedlacek to the Commission. Chairman Obermeyer indicated
that a volunteer had been requested to serve on an ad hoc committee with the Allen Economic
Development Corporation for the review of the SH 121 corridor. Commissioner McGregor indicated
he would serve on this committee, with Chairman Oberrneyer as a backup member.
PLANNING & ZONING COMMISSION
OCTOBER 11, 2001 PAGE 2
CONSENT AGENDA
1. Approve Minutes of September 27, 2001, Regular Meeting.
Request for Extension — Consider a request for a 60 -day extension for a Final Plat for Auburn
Springs Phase One located on 16.584 acres out of the W itsaul Fisher Survey, Abstract 323 on Main
Street east of Malone and west of the proposed Angel Parkway; and for a 60 -day extension for a Final
Plat for Auburn Springs Phase Two located on 32.518 acres out of the Witsaul Fisher Survye,
Abstract 323 on Main Street east of Malone and west of the proposed Angel Parkway.
Motion: Upon a motion by Commissioner Grimes, and a second by Commissioner Blake, the
Commission voted 7 I FAVOR and 0 OPPOSED to approve the Consent Agenda.
The motion carried.
REGULAR AGENDA
Election of Officers— Chairman, First Vice -Chairman and Second Vice-Chariman
Chairman: Commissioner Blake nominated Ross Obermeyer for the office of Chairman, and
Commissioner McGregor seconded the nomination The Commission voted 7 FOR and 0 OPPOSED
to elect Ross Oberneyer Chairman.
First Vice -Chair: Commissioner Caplinger nominated Jeff McGregor for the office of First Vice -
Chair and Commissioner Blake seconded the nomination. The Commission voted 7 FOR and 0
OPPOSED to elect Jeff McGregor First Vice -Chair
Second Vice -Chair. Commissioner Grimes nominated Gary Caplinger for the office of Second Vice -
Chair and Commissioner Blake seconded the nomination. The Commission voted 7 FOR and 0
OPPOSED to elect Gary Caplinger Second Vice -Chair.
4. General Development Plan —Consider a General Development Plan for Alma/Exchange Addition.
The property is 5.82± acres of land situated in the Henry-Wetsel Survey, Abstract No. 1026, and the
L. K. Peques Survey, Abstract No. 702, City of Allen, Collin County, Texas; located at the northeast
comer of Alma and Exchange Parkway.
Mr. David Hoover presented the General Development Plan to the Commission. The property is
located at the northeast comer of Alma and Exchange, and is identified on the Comprehensive
Plan as commercial. Drainage will be placed in underground culverts at the time of development.
There are two driveways shown on Alma and two on Exchange. An 8 -foot screening wall will he
required on the north and east sides of the property. A limited traffic study is being reviewed by
the City's Traffic Engineer at this time. Staff recommends approval with the following
conditions:
I Traffic Impact Analysis should be consistent with the proposed development.
2. Driveways must not negatively impact NTMWD water line.
3. Alma Drive median will require a left -tum lane, which must meet appropriate standards
4. Any required detention that alters the site will require appropriate corrections.
Mr. Hoover noted that only the pediatric lot is planned for development at this time. Chairman
Obermeyer questioned the timeframe of the Traffic Impact Analysis. Mr. Hoover indicated that it
PLANNING & ZONING COMMISSION
OCTOBER 11, 2001
PAGE
is in the office, and Mr. Peter Tian is in the process of reviewing it. The median cut on Alma will
be funded by the developer.
Mr. Phillip Abell, 5343 Vanderbilt, Dallas, Texas, representing the Whisenant Investment
Corporation, indicated they are attempting to complete the pediatric site in the spring. He stated
he recognizes amendments to the plan will be necessitated by future development, and stated his
client concurs with staff recommendations.
Commissioner Harvey expressed concern regarding possible removal of trees in the median area
on Alma. It was noted this would be covered by the requirements for tree mitigation.
Mr. Abell noted that a preliminary plat would be completed on the property, with a final plat on
the pediatrics lot.
The Commission discussed the future location of the dumpster and noted that it will probably
change as the property develops. The Commission also discussed the timing of construction of
the 8 -foot screening wall. Ms. Sukup indicated that the Commission has the option to require the
screening wall to be completed in a single phase for the entire development, or in phases with the
final platting process. Mr. Abell indicated that he prefers to build only the wall adjacent to the
pediatrics center at this time, and that there are no homes adjacent to the site. The Commission
suggested that the wall should be under construction at such time that residential structures are
being constructed.
Mr. Ben Whisenant, Rowlett Tomas, owner of the property, stated that they preferred to construct
the entire wall at one time, but would appreciate consideration of this issue.
Motion: Upon a motion by Commissioner McGregor and a second by Commissioner Caplinger,
the Commission voted 7 FOR and 0 OPPOSED to approve the request including staff
recommendations as follows:
1. Traffic Impact Analysis should be consistent with the proposed development.
2. Driveways must not negatively impact NTMWD water line.
3. Alma Drive median will require a left -turn lane, which must meet appropriate
standards.
4. Any required detention that alters the site will require appropriate corrections.
The motion carried.
Discussion of the process for the update of the Comprehensive Plan, including the scheduling of
community meetings, drafting a "Community Vision " statement and approval of a proposed outline of
the Plan document.
Ms. Marina Sukup presented information regarding the process for the update of the Comprehensive
Plan. The process will include workshops, stakeholder meetings, etc. The Commission will
eventually hold a public hearing for a recommendation prior to being forwarded to the City Council.
She indicated that the Commission is being requested to draft a Vision Statement.
The existing "Policy Issue Statements" are proposed to be labeled "Priorities and implementation
Strategies." She indicated that staff is considering an on-line survey rather than a paper or
telephone survey to receive citizen input.
PLANNING Ar ZONING COMMISSION
OCTOBER 11, 2001 PAGE 4
Ms. Sukup made suggestions such as: The sections for Demographics, Land Use, and
Transportation should remain in tact. Alternative Transportation and Recreational Trails will be
added. Housing should be expanded to include Neighborhoods. Economic Development should
probably include the Central Business District Community Facilities and Government should
probably be consolidated. Arts and Intergovernmental Sections should be added, as well as
Community Involvement.
Public hearings are being scheduled for the second meeting of the month. Therefore, staff
proposes to use the first meetings of the month for consideration of the Comprehensive Plan
update. The Commission noted that we should remain flexible and sensitive to the needs of the
developers in this schedule. Workshop sessions should be set for 5:30 or 6:00. If additional
community meetings are scheduled, the Commission suggested a small group of the
Commissioners could attend those. Workshop sessions are planned to begin in January, and the
process should take approximately six to eight months.
A Vision Statement needs to be completed by the Commission. It would be desirable to have a
draft of the Vision Statement ready before the January workshops begin.
Chairman Obermeyer requested that the agenda item be placed on the next meeting agenda to
consider the Vision Statement. He requested that staff prepare a tentative timeline of the process
for the first meeting in November.
Other Business
• Review Upcoming Agenda Items
The next agenda will include a public hearing for a Specific Use Permit for a fueling station at the Kroger
property at Alma and McDermott, consideration of amendments to Article I I of the Allen Land
Development Code -Impact Fees, and the Alternative Transportation Study
• Committee Reports
Adioum
Motion: Upon a motion by Commissioner Blake, and a second by Commissioner McGregor,
the Commission voted 7 IN FAVOR and 0 OPPOSED to Adjourn the October 11,
2001 meeting at 5:00 p.m. The motion carried.
These minutes approved this O9�day of 42,c,6Z- 2001.
R ss Obe r,Chairman ��