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Min - Planning and Zoning Commission - 2015 - 08/18 - RegularAugust 18, 2015 PLANNING AND ZONING COMMISSION Regular Meeting August 18, 2015 CITY OF ALLEN ATTENDANCE: Commissioners Present: Jeff Cocking, Chair Ben Trahan, 2nd Vice -Chair John Ogrizovich Luke Hollingsworth Michael On Stephen Platt, Jr. Absent: Shirley Mangrum, I" Vice -Chair City Staff Present: Ogden "Bo" Bass, AICP, Director of Community Development Madhun Kulkarni, Planner ' Kevin Laughlin, City Attorney Tim Porter, Program Manager of Engineering Brian Bristow, Assistant Director of Parks and Recreation Call to Order and Announce a Quorum is Present: With a quorum of the Commissioners present, Chairman Cocking called the meeting to order at 7 00 p.m.m the City Hall Council Chambers Room at Allen City Hall, 305 Century Parkway Director's Report 1. Action taken on the Planning & Zoning Commission items by City Council at the July 28, 2015, and August 11, 2015, regular meetings attached. Consent Agenda (Routine P&Z business. Consent Agenda is approved by a single majority rate, items mar be removed for open discussion by a request from a Commission member or member of staff) 2. Capital Improvement Plan CIP Status Report. 3. Approve minutes from the July 21, 2015, regular meeting. 4. Request for Extension — Consider a request for a 60 -day extension to file the Final Plat for Allen Center North Addition, Lot 6, Block A, being 1.9480+ acres located in the James T Roberts Survey, Abstract No. 777, City of Allen, Collin County, Texas; generally located south of Stacy Road and east of Greenville Avenue. (FP -4/17/15-21) [Allen Center North Addition) August 18, 2015 1 Motion: Upon a motion by Commissioner Platt, and a second by 2"" Vice -Chair Trahan, the Commission voted 6 IN FAVOR, and 0 OPPOSED to approve the Consent Agenda. The motion carried. Reeular Agenda 5 Public Hearing — Conduct a Public Hearing and consider a request to amend the development regulations of Planned Development No. 108 and adopt a Concept Plan and Building Elevations relating to an 8.142± acre portion of Lot I -R-1, Block F, Bray Central One Addition, City of Allen, Collin County, Texas, generally located at the southeast corner of the intersection of Raintree Circle and Junction Drive (Z-5/18/15-27) [Alders at Twin Creeks] Ms. Madhuri Kulkami, Planner, presented to the Commission. She stated that the item is a PD Amendment and a public hearing for the Alders at Twin Creeks. The property is located on the southeast corner of Raintree Circle and Junction Drive and to the west of US 75. The property is currently zoned PD -108 MIX. Surrounding zoning includes PD -54 IT to the north of Raintree Circle, PD -54 IT and PD - 108 MIX to the west across Junction Drive, PD -54 IT to the south, and PD -108 MIX and to the east. Ms. Kulkarm stated that the applicant is proposing a Senior Independent Living Facility and want to amend the development regulations of District E of PD. 108 to allow the use and to adopt a Concept Plan and building elevations The Concept Plan shows the development at approximately 8.14 acres. The plan shows a building that is roughly 260,000 square feet which will be 4 stories. There are a total of 243 units ' proposed with 164 one -bedroom units and 79 two-bedroom units. The density of this project will equate to 29.8 units per acre which complies with the standards of PD -108. Ms Kulkarm stated that the proposed parking ratio is 1 44 spaces per unit. A total of 351 parking spaces are provided through a combination of surface parking, covered carports, detached, and attached garages. There are a total of three access points to the site. There is one (1) access point on Raintree Circle and one (1) access point on Junction Drive. An access point is also provided on the southwestern portion of the property through an existing Firelane, Access, and Utility Easement on the adjacent property Screening for the property will consist of an 8' metal fence with 2' masonry columns to be built along the eastern property line. An 8' foot masonry wall is to be built on the southern property line. The screening on the southeastern property line will consist of a combination of a detached garage structure, a trash enclosure structure, and an eight foot (8') masonry wall. Approximately 1 5 acres of open space will be provided mainly along the perimeter as well as the interior of the site There is a 10' hike and bike trail along Raintree Circle and a 5' sidewalk will be constructed along Junction Drive. Park benches will be provided along both the sidewalk and the trail. PD -108 allows civic space to be counted towards open space requirements For this project, civic space will be provided with enhancements that will be made to separate lot (Lot 6). The original PD has a stipulation that civic space has to be centrally located, with Lot 6 being identified in the plan. Improvements to be made to the open space detention area include additional street furniture, shade structures as well as a walking trail. Twin Creeks will be repairing some of the existing furniture. 1 Maintenance responsibility for the civic space will be shared between this property and surrounding properties through a future maintenance agreement. A connection point between the site and the open August 18, 2015 space/detention area will include enhanced paving at the crosswalk, a park canopy, and landscaping to create a prominent focal point. Ms. Kulkami presented the elevations and stated that the primary building materials are brick, stone, and stucco. Roof materials include both standing seam metal roof and composite roof shingles Ms. Kulkarni summarized the development regulations as follows- - Base zoning district: District E of PD -108 and ALDC - Permitted uses: Senior Independent Living in addition to the permitted uses set forth in PD -108 - Setbacks: The building and accessory structures on the Property shall be set back from the property boundaries as shown on attached Concept Plan. - Deed Restrictions Limited to 55 years of age or older; restrictive covenants to be filed prior to or concurrently with the recording of the Plat - Parking ratio: 1.44 spaces per unit - Screening: 8' metal fence with 2' wide masonry columns on the eastern property line; 8' masonry wall on the southern property line, detached garage structure, a trash enclosure structure, and an 8' masonry wall on the southeastern property line - Civic Space. No Plat approval until the Civic Space agreement is filed; no CO for any building on the Property until construction or installation of the Civic Space Improvements is completed Commissioner Ogrizovich referenced the Civic Space, and asked why the three ponds were not included in the highlighted area. Ms. Kulkarni stated that the ponds are currently platted as a separate lot. The Civic Space on the detention pond lot will be counted as a requirement for the main lot. Some of the improvements that will be made include walking trail, benches. The loop on the western pond already exists but they will be completing the loop on the second pond. Commissioner Ogrizovich asked are if we are requiring that work (improvements to the civic space) for approval for the primary piece Ms. Kulkarni said yes. Commissioner Ogrizovich then asked why the civic space lot was not included as part of the highlighted area on the property notification map provided. Ms. Kulkarni stated that the detention pond lot was not included in the highlighted area because the property in question is only the property that is being developed [Senior Independent Living on Lot 1-R- 1 ]. Commissioner Ogrizovich asked if the the improvements will also be made in the detention pond lot, that is outlined in blue, then why is not on the property notification map. Ms. Kulkarni said the detention pond lot is tied to the lot in question (Lot 1 -R -I) as well as the surrounding properties. Chairman Cocking said that Twin Creeks was a unique property When the area was originally designed, there was an approach to take to create a common detention center of water retention and drainage for the entire large scale area. August 18, 2015 Mr. Bass added that the intent of the civic space was to be shared and the ponds were already in place. The independent living site is quite narrow, so it was negotiated with the Parks department to give credit for the detention area The detention area will be shared with various surrounding owners. Commissioner Ogrizovich asked who would maintain the detention area Ms Kulkarni stated that there will be a maintenance agreement for the subject property and the surrounding properties The maintenance agreement will be in place for all of the various owners. Mr Bass added that the Keller Williams facility has an undivided interest in all the property This current developer also has an undivided Interest. Currently, Twin Creeks owns the vast majority of the acreage. Ultimately, there were will be multiple owners all with an equal interest In the detention area. Commissioner Ognzovich asked If the detention area is going to be maintained by private owners and not by the Parks department. Mr. Bass stated that it is a private facility and at the time of platting, there will be an agreement that will be filed of record of the maintenance. He stated that the detention pond lot will not be a publicly owned facility Chairman Cocking stated this map (of the detention ponds) has been used before with Keller Williams with some Improvements already In place. He asked if the map will be completed when the property is ready or if there is a concise list of what will be built. Ms Kulkarni stated with this project only what is shown on the rendering will be built. In the future, when other properties surrounding are built, there will be additional improvements. Chairman Cocking asked if everything on the rendering is going to be built. Michael Shafer, 1910 Bordeaux Court, Allen, Texas, stated that is correct. Everything that is In the rendering including the path around Ponds 2 and 3 is including a sitting area in the middle of Ponds 2 and 3, covered sitting area, and the enhanced entrance to the detention pond area will be constructed. Chairman Cocking asked if the area will be wheelchair accessible, to which Mr. Shafer answered yes Mr. Bass clarified that a portion of the trail along the first pond is already in place. The ponds serve a regional purpose, and accept water from Exchange Parkway The round facility is the gazebo facility He also pointed out the new portion of the trail that will be expanded. The improvements shown on the detention pond area go beyond what was originally shown in the original PD. Commissioner Orr asked about parking for the open space, and if there is an overage in the parking count for someone who might want to visit the space but not be a part of the senior independent living. Ms. Kulkarni stated the parking ratio is 1.44 and there are 351 parking spaces for residents and visitors. Chairman Cocking stated that this is a private park and it is not expected that people will drive to it from the neighboring area to use this facility 1 Mr Shafer stated that the Homewood Suites visitors may use the park as a walking trail. However, it is unlikely that people will visit this park as there are several other public parks in Allen August 18, 2015 Chairman Cocking opened the public hearing. 1 Chairman Cocking closed the public hearing. Chairman Cocking stated that no letters were received. Commissioner Ogrizovich said that it is a nice project and is suitable for the area. Chairman Cocking asked the applicant what would prevent garages from being used as storage buildings rather than as parking Mr. Shafer stated they would manage that. He also stated that there will be a lot of storage within the facility and built into the plan. The garages are not intended to be storage units. Motion: Upon a motion by Commissioner Orr, and a second by Commissioner Ogrizovich, the Commission voted 6 IN FAVOR, and 0 OPPOSED to approve the request to amend the development regulations of Planned Development No. 108 and adopt a Concept Plan and Building Elevations relating to an 8.142± acre portion of Lot 1-R-1, Block F, Bray Central One Addition, for Alders at Twin Creeks. 6 2016-2020 Capital Improvement Program Presentation. As authorized by Section 551 OI l (2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. Mr Tim Porter, Program Manager of Engineering, and Mr. Brian Bristow, Assistant Director of Parks and Recreation, presented the Proposed 2016-2020 Capital Improvement Program to the Commission. Motion: Upon a motion by Chairman Cocking, and a second by Commissioner Platt, the Commission voted 6 IN FAVOR, and 0 OPPOSED to recommend approval of the 2016-2020 Capital Improvement Program to the City Council. Adiournmen[ The meeting adjourned at 8.34p in. These r, nu a oved this day of _5.� —. 5. Jef Chairman Madhuri Kulkarni, Planner 1 August 18, 2015 Director's Report from 7/28/2015 City Council Meeting 1 • The request to adopt an Ordinance to amend the Development and Use Regulations applicable to Tract 4 of Planned Development PD No. 53, from Community Facilities CF to Townhome Residential District TH, and adopt a Concept Plan, Building Elevations, and Development Regulations for Allen Stake Center, generally located west of Alma Drive and north of Exchange Parkway, was tabled The request to adopt an Ordinance to amend the base zoning of a portion of Planned Development No. 3 from Shopping Center SC to a base zoning of Light Industrial LI, and adopt Development Regulations, Concept Plan, Landscape Plan and Building Elevations for a 6.5+ acre tract of land generally located northwest of the intersection of Greenville Avenue and Bethany Drive for The Tech Center on Greenville was approved Director's Report from 8/11/2015 City Council Meeting • The tabled item to adopt an Ordinance to amend the Development and Use Regulations Applicable to Tract 4 of Planned Development No. 53, from Community Facilities to Townhome Residential District, and adopt a Concept Plan, Building Elevations, and Development Regulations for Allen Stake Center, generally located west of Alma Drive and north of Exchange Parkway, was approved. • The request to adopt an Ordinance to create Planned Development No. 121 for Single -Family, Multi Family, Office and Retail Uses for 91.3+ acre, generally located north and south of Montgomery Boulevard and west of US Highway 75, for Montgomery Ridge Phase 2, was approved. 1