Min - Arts Alliance - 2000 - 06/06 - RegularMINUTES
l ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
JUNE 6, 2000 — 6 P.M.
AAAB MEMBERS PRESENT
Evelyn Dawson, Chair
Shannon Kelly, Secretary
Tess McKeown
Debra Siefert
Lauren Jones
MEMBERS ABSENT
Cynthia Kaleta
Lori Fairchild
GUESTS PRESENT
None
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Lisa Anderson, Special Activities Coordinator
Sue Witkowski, Secretary
1. CALL TO ORDER
Chair, Evelyn Dawson called the meeting to order at 6:40 p.m.
2. CITIZENS COMMENTS
There were no citizens present wishing to speak at this time.
3. ELECTION OF OFFICER: VICE -CHAIR
MOTION: Shannon Kelley moved to nominate Tess McKeown for the
office of Vice -Chair. Lauren Jones seconded and the
Motion carried 5 for, 0 against.
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Allen Arts Alliance Board Meeting
June 6, 2000
4. APPROVE THE MINUTES FROM: MAY 2, 2000 REGULAR CALLED
MEETING; MAY 9, 2000 SPECIAL CALLED MEETING; AND MAY 24,
2000 SPECIAL CALLED MEETING
MOTION: Deb Sielert moved to accept the minutes from the May 2,
2000 Regular Called Meeting: May 9, 2000 Special Called
Meeting and May 24, 2000 Special Called Meeting as
presented. Lauren Jones seconded and the Motion carried 5
for, 0 against.
5. REVIEW "BYLAWS"—MARY VAIL
Mary Vail referred the Board to their Agenda Packets which contained a copy of
the proposed Bylaws. Following a brief review, it was determined that a section
would be added regarding regular attendance by Board members, as well as the
specifics for Allen Arts Alliance Board Meetings (time, etc) be eliminated. It was
determined that staff would have make available at all meetings, a copy of
Roberts Rules of Order.
Don Horton suggested that these Bylaws be revised by Mary Vail and forwarded
Li to the City Attorney for review prior to being recommended to City Council for
adoption.
6. SUNDAY SOUNDS CONCERT SERIES — 2000-2001— TESS MCKEOWN
Tess provided the Board with background information on proposed dates as well
as entertainers for the upcoming series. Discussions were held on the Library
meeting room and what renovations might be made by the fall. Based upon last
years experience, Tess is recommending the use of Dona Weisman, a booking
agent that worked well last year for this event.
MOTION: Shannon Kelly moved to approve the dates recommended and the
use of Dona Weisman as the agent for the entertainment. Deb
Sielert seconded and the Motion carried 5 for, 0 against.
7. ART FEST WRAP-UP — LISA ANDERSON
Lisa Anderson gave a brief update and a discussion was held on the event this
year. A brief discussion was held regarding Art Fest 2001 and the return to
inviting artists to exhibit their work. Lauren Jones felt she could assist with the
artists piece of the Art Fest, and Tess felt her strengths would he in the
performing artists for the event. It was suggested that the planning begin very
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Allen Arts Alliance Board Meeting
June 6, 2000
early this year, and possibly invite the artists to bring their own tents and display
setups.
7. PLAZA FUND RAISING EFFORT
A discussion was held on the possibility of putting a deadline for contributing to
the plaza. Following a brief discussion, it was determined that might be too costly
since there would need to be two separate printings done. It was determined that
a mass -mailing would be done to the residents of Allen, inviting them to
participate in this effort. Also issues were discussed about individual solicitation
of corporate facilities in Allen, as well as covering the Chamber of Commerce
Luncheon Meeting. It was also determined that business cards need to be ordered
for each of the Board members to hand out when soliciting funds, or donations of
any kind. In addition to the business cards, Board shirts will be ordered.
9. ADJOURN
There being no further business, the meeting was adjourned at 9 p.m.
These minutes read and approved this the 10`h day of July, 2000.
Evelyn D son, Chair Shannoi Kelly, Secretary