Min - Arts Alliance - 2000 - 07/11 - RegularMINUTES
ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
JULY 11, 2000 — 6 P.M.
AAAB MEMBERS PRESENT
Evelyn Dawson, Chair
Cynthia Kaleta
Lori Fairchild
Debra Sielert
Lauren Jones
MEMBERS ABSENT
Shannon Kelly, Secretary
Tess McKeown, Vice Chair
GUESTS PRESENT
Jeremeiah Johnson
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sue Witkowski, Secretary
1. CALL TO ORDER
Chair, Evelyn Dawson called the meeting to order at 6:15 p in
2. CITIZENS COMMENTS
There were no citizens present wishing to speak at this time.
C
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Allen Arts Alla,e Board Meeting
July 11, 2000
3. APPROVE THE MINUTES FROM JUNE 6, 2000 REGULAR CALLED
a
MEETING
MOTION: Lauren Jones moved to accept the Minutes from June 6, 2000
Regular Called Meeting as presented. Deb Sielert seconded and the
Motion carried 4 for, 0 against
4. REVIEW AND APPROVE CHANGES INCORPORATED INTO
PROPOSED BYLAWS — MARY VAIL
Don Horton made a bnef presentation since Mary Vail was on vacation,
reviewing the changes made to the bylaws. After a brief discussion, the Board
requested that 3.4 "Attendance" be changed from:
"Absence from three (3) consecutive meetings without notice.
be changed to read
"Absence from three (30 regular Board meetings per year without
notice "
MOTION: Lauren Jones moved to recommend to Citv Council the adoption of
the bylaws as amended Deb Sielert seconded, and the Motion
14 carried 5 for, 0 against
5. SUMMER SOUNDS CONCERT WRAP-UP
Don Horton provided the Board an opportunity to fill out a survey form regarding
this series of concerts. This data will be collected by the Special Activities
Coordinator, Lisa Anderson, and will be used in formatting upcoming events.
6. UPDATE ON FALL CONCERT SERIES
Since Tess McKeown was on vacation for this meeting, not new items were
presented. Don Horton informed the Board that September 18, September 25,
October 2 and October 9 were the dates currently on the books for concerts. No
bands have been booked as of this date. The Allen Symphony will not be playing
a concert during this series.
7. UPDATE ON ART FEST 2001
Lauren Jones made a brief presentation regarding ideas she has been working on
for the 2001 event. Staff agreed to research the availability of Allen Station Park
to host this event. Ideas were discussed briefly regarding the food vendors,
advertising, as well as parking for this event.
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Allen Arts AILanLe Bomd Meeting
July 11, 21100
8. PLAZA FUND RAISING EFFORT
It was reported that three donations had been received for the Plaza Fund Raising
Campaign totaling $300. It was decided that a letter from the Mayor should be
included in the mailing of the City Hall Plaza Fund Raising Brochure. Board
Members agreed to meet on August 19, beginning at 3 p.m to stuff these letters.
The Board will be informed of more details as they become available.
9. OTHER BUSINESS
Mr. Johnson made a brief presentation to the Board promoting a Flag -football
program in Allen. Mr Johnson felt that at some point, this program might be a
fund-raising opportunity for the Allen Arts Alliance. He will be offering a class
at the Joe Farmer Recreation Center this fall dealing with his proposal.
10. ADJOURN
There being no further business, the meeting was adjourned at 8 p.m.
�I These minutes read and approved this the I" day of August, 2000.
'Tfvelyn Dawson, Chair hanno 1 Belly, Secretary