Min - Arts Alliance - 2000 - 08/01 - RegularMINUTES
ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
AUGUST 1, 2000 — 6 P.M.
AAAB MEMBERS PRESENT
Evelyn Dawson, Chair
Cynthia Kaleta
Debra Sielert
Lauren Jones
Shannon Kelly, Secretary
Tess McKeown, Vice Chair
MEMBERS ABSENT
None
GUESTS PRESENT
11 Mary Vail, Consultant to the City of Allen
STAFF PRESENT
Don Horton, Director of Parks and Recreation
Sue Witkowski, Secretary
Lisa Anderson, Special Activities Coordinator
CALL TO ORDER
Chair, Evelyn Dawson called the meeting to order at 6:23 p.m.
2. CITIZENS COMMENTS
There were no citizens present wishing to speak at this time.
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Allen Ans Alliance Board Meeting
August 1, 2000
3. APPROVE THE MINUTES FROM JULY 11, 2000 REGULAR CALLED
MEETING
MOTION: Lauren Jones moved to accept the Minutes from July 11, 2000
Regular Called Meeting as presented. Shannon Kelly seconded and
the Motion carried 6 for, 0 against.
4. CIVIC PLAZA FUND RAISING
Deb Sielert presented the members with copies of the draft of the brochure to be
mailed to all residents of Allen. With minor changes, the Board approved the
work done by Deb and she indicated she will be taking it to the punter once the
letter from Mayor Terrell is received. Approximately 18,000 will be mailed to
residents and businesses.
Don Horton. Director of Parks and Recreation reported that during his attendance
at a Keep Allen Beautiful Board Meeting last month, it was announced that as a
result of their mass mailing to the residents of Allen, $54,000 had been donated
toward the purchase of trees. The Keep Allen Beautiful Board has agreed to
donate these funds toward the purchase of trees around the new City Hall, and
��� plaza. In addition, Don reported that Mrs. Eugene McDermott has agreed to
donate an additional $100,000 toward the plaza area of City Hall. Don reported
that Mrs. McDermott had donated $100,000 some time ago, and that money has
accrued approximately $50,000 in interest.
5. ARTS BOARD COMMUNICATIONS —CALENDAR, NEWSLETTER
Chair Evelyn Dawson suggested that the Board have a day of training about tnid-
September or October on a Saturday She suggested that as a facilitator, the group
might want to consider Donald Payton to lead this workshop.
The date was set for October 21, beginning about 10 a.m., and continuing through
mid-afternoon.
6. UPDATE ON FALL CONCERT SERIES — LOGO, T-SHIRTS, GROUPS
Lisa Anderson provided the Board ballots on which to place their vote for the
bands to be invited to the Fall Concert Senes. Following the vote, it was
determined that Finger Pnnts, Emerald City, Brave Combo and Kenny and the
Casuals be invited to perform. The event will be called "Autumn Rhythms", from
7-9 p.m. on September 11, 18, and 25, as well as October 2. Purple t -shirts will
be ordered by staff.
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Allen Arts Alliance Board Meeting
August 1, 2000
7. UPDATE ON ART FEST 2001
Lauren Jones indicated that five artists have been contacted, and four confirmed
that they would like to be a part of Art Fest 2001. Staff suggested the Board
might consider hosting Art Fest 2001 in conjunction with the Allen USA
Celebration scheduled for June 30, 2001 Following this suggestion, it was
determined that an ad-hoc subcommittee would be formed with members
appointed by Lauren Jones to work out the details and return to the Board with the
basics of dates, etc This subcommittee will study the Joint venture possibility, as
well as work with the 4°i of July Parade planners, and staff regarding the Allen
USA Celebration.
S. CHRISTMAS EVENT, 2000
A brief discussion was held regarding the possibility of the Arts Board becoming
involved with the Annual Tree Lighting Ceremony and it was suggested that
Brave Combo has some very interesting Christmas Music and might be available
to entertain.
9. OTHER BUSINESS
Lisa Anderson reported having ordered the coolers, and sought input from the
Board regarding portable staging, and display boards to be purchased. Don
Horton reminded the Board that the Sound System had been cut from the CDC
projects funded. He also told the Board he would be meeting with Amanda
Dunbar and her family during the upcoming week to discuss the City Hall art
project.
10. ADJOURN
There being no further business, the meeting was adjoumed at 8 p.m.
These minutes read and approved this the " day of September, 2000
Evelyn Dawson, Chair 4Kellly, Secretary