Min - Arts Alliance - 2002 - 08/06 - RegularMINUTES
' ALLEN ARTS ALLIANCE BOARD
REGULAR CALLED MEETING
AUGUST 6, 2002 — 6:00 P.M.
AAAB MEMBERS PRESENT
Lisa Ellrich, Chair
Jennifer Kiser, Vice Chair
Sandi Acheson
Patrice Alessandra
Lauren Jones
Lynn Moore
MEMBERS ABSENT
Dee Hennigan, Secretary
STAFF PRESENT
Tim Dentler, Assistant Director of Parks and Recreation
Lisa Anderson, Special Events Coordinator
GUESTS
Jane Bennett, President of Friends of the Library
Wilma Smith, Programming Chair of Friends of the Library
Cal Calvin, Char Library Board
Melissa Purdin, Community Member
1. CALL TO ORDER
Chair Lisa Ellrich called the meeting to order at 6:05 p.m.
2. CITIZEN COMMENTS
No citizens were on hand for comments.
3. APPROVE MINUTES FROM JUNE 4, 2002 REGULAR CALLED
MEETING
MOTION: Patrice Alessandra moved to accept the Minutes from the June 3,
2002 Regular Called Meeting as amended. Lynn Moore seconded
and the motion carried 6 for, 0 against.
4. LIBRARY — JANE BENNETT AND CAL CALVIN
Jane introduced Wilma Smith, Program Chair for the Friends of the Library. She
then discussed how the Sunday Sounds program needed to be continued and how
to make the program stronger. She suggested that the entertainment needed to be
geared to families and musical for the most part. Promotion is a factor — more is
needed. She would like to see an arts board member, Tina Daniels, Cultural Arts
Specialist, and Wilma Smith form a program committee to establish the program
for the 2002-2003 season. It was suggested that the committee try to use some
area professional talent and some local talent. The arts board will discuss this
issue later in the meeting as well as appoint a Sunday Sounds representative.
Cal Calvin introduced himself and explained how his involvement came to be
with the Library Board. He challenged the Arts Board to team up with the
Library Board and the Friends of the Library to contribute something to the new
Library and Auditorium that would make a lasting impression. Cal would like to
see a committee with 2 members from each organization that would work on this
project. Lynn Moore asked for examples of what type of projects he was thinking
about. Such examples would include a wall of fame, a sculpture garden, or a
children's garden. The arts board will take action on this request at the next
meeting.
5. PROJECT PROPOSAL GUIDELINES — TIM DENTLER AND LISA
ANDERSON
Lisa discussed the Arts Board Proposal Form and one change that she had made
to it. She added a question "How will this event be promoted." Tim discussed his
hand out that a previous AAA board had developed, but had never put into action,
"Funding Criteria, Restrictions, Evaluation Criteria, & Grant Application." He
asked the board members to read over the document, make changes, additions or
deletions and return this information to Tina, Lisa Anderson or himself by August
20, 2002. Once this information is returned, it will be compiled into a document
to be voted on at the next regular meeting.
6. WRAP UP OF ALLEN USA — LISA ANDERSON
Overall the board felt the program went very well. Several suggestions were
made for next year's event. Narrow down the types of crafts that the children can
choose. Make the crafts be simple and fast, so more children can get through the
tent. Have an instructional meeting for the various crafts prior to the event. Each
member was sent an event evaluation. Those need to be returned to Tina before
the next regular meeting in September.
7. LIBRARY CONSTRUCTION PLAN UPDATE — LISA ELLRICH
Overall the project is going as planned. Several items have been cut to keep
within the budget. The auditorium seating is now at 289 seats down from the
A
original number of 350 seats. The small coffee cafe was cut and various other
small items.
8. COMMITTEE REPORTS
a. Art At Work—Lynn Moore
Lynn had her proposals done. She thanked Patrice for all the information
from EDS' program. Lynn did have several questions — 1) Did we want to
associate our program with the Dallas Business Committee for the Arts —
the group decided no for this year. 2) What businesses did we want to
target. It was suggest to use the Allen Image "Top Ten Businesses in
Allen." Jennifer Kiser has a contact with DasieyTek and Lynn would use
her to get the ball rolling. She will have the entire program lined out and
ready to go at the October meeting.
b. Battle of the Bands
This proposal will be presented when the board is accepting proposals in
October.
C. Cancer wall of Hope
This proposal will be presented when the board is accepting proposals in
October.
9. STRATEGIC PLAN UPDATE
The plan will be updated and presented for voting at the September regular called
meeting. This meeting will also be a budget workshop.
10. OTHER BUSINESS
Tim discussed the Amanda Dunbar 9/11 print.
11. CALENDAR
A list of August events was given to board members.
12. ADJOURN
There being no further business the meeting was adjourned at 7:55 p.m.
These minutes read and approved this 3`s day of September 2002.
uI /J( ("(A �A�
Lisa Ellrich, Chair Dee Hennigan, Secretary