Arts of Collin County - 2006 - 01/11ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
REGULAR MEETING
JANUARY 11, 2006
Present:
Board of Directors:
George S. Robinson, President
Maher Maso, Vice President
David Sterling, Treasurer
Nick Barretta, Secretary
Betty Mons, Board Member
Member City Staff:
James Baudoin, Executive Director, ACCC
Mary Vail -Grube, Administrative Director, ACCO
Kelly Jackson, Sr. Administrative Assistant, ACCO
Other Attendees:
Tom Brandt, ACC Attorney
Steve Henninger, Fanning, Harper & Martinson
Frank Turner, Executive Director, City of Plano
Henry Hill, Deputy City Manager, City of Frisco
Call to Order and Announce a Quorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Arts of Collin County
Commission, Inc. was called to order by President Robinson at 4:00 pm. on Wednesday, January
11, 2006, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
Reaular Session
1. General Discussion
Jack Lagos, 3120 Oxford Court, Plano, Texas, questioned a possible violation of the Bylaws.
2. Approve Minutes from December 12, 2005 Design Team Meeting.
MOTION: Upon a motion made by Vice President Maso and a second by Director Mans, the
board voted five (5) for and none (0) opposed to approve the minutes from
December 12, 2005 Design Team Meeting. The motion carried.
3. Approve Minutes from December 14, 2005, Regular Meeting.
E"! MOTION: Upon a motion made by Vice President Maso and a second by Secretary Barretta,
® the Board voted five (5) for and none (0) opposed to approve the minutes from
December 14, 2005 Regular Meeting. The motion carried.
4. Authorize the President to Execute an Interim Agreement with Hunt Construction
Authorizing Payment for Services Performed between November 2004 and December 2005.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
JANUARY 11, 2006
PAGE
MOTION: Upon a motion made by Treasurer Sterling and a second by Director Mons, the
Board voted five (5) for and none (0) opposed to authorize the President to Execute
an Interim Agreement with Hunt Construction as captioned above. The motion carried.
President Robinson skipped ahead to item #6.
6. Receive Update on the Design Development Schedule.
The Board received an update from Mr. Baudoin.
5. Adopt a Resolution Approving the Appointment of Members to the Advisory Committee.
The Board received a report from Ms. Grube, no action was taken on this item.
7. Consider Creation of Public Art and Site Standards Committee as Recommended by BOORA
Architects. (Baudoin)
The Board received a report from Mr. Baudoin.
8. Discuss Proposed Amendment to the Term "Member" and the Addition of the Designation of a
Nonvoting Representative of "Member" Cities, in the Interlocal Agreement between the Cities of
Allen, Frisco and Plano, Creating the Arts of Collin County.
The Board received a report from Mr. Brandt.
9. Adopt the Policies and Procedures Manual.
• Overview/Policy Format
• Travel Policy
• Media Policy
• Communication
• Conflict of Interest
This item was tabled.
MOTION: Upon a motion made by Vice President Maso and a second by Director Muns, the
Board voted five (5) for and none (0) opposed to table this item. The motion
carried.
10. Update on Status of FY2005 Financial Report (Audit).
The Board received a report from Ms. Gmbe.
11. Executive Director's Report.
The Board received a report from Mr. Baudoin.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
JANUARY 11, 2006 PAGE 3
Executive Session.
As Authorized by Section 551.071(2) of the Texas Government Code, the Regular Meeting may be
Convened into Closed Executive Session for the Purpose of Seeking Confidential Legal Advice from
the Attorney on any Agenda Item, including but not limited to:
• Legal, Pursuant to Section 551.071 of the Texas Government Code - Conflict of Interest of
Board Member.
• Personnel, Pursuant to Section 551.074 of the Texas Government Code — Annual Performance
Review of the Executive Director
The Board Reconvened into Open Session at 6:11 p.m. and considered actions on items discussed in
Executive Session.
12. Consider approval of recommended salary adjustment of Executive Director.
MOTION: Upon a motion made by Vice President Maso and a second by Secretary Barretta, the
Board voted five (5) for and none (0) opposed to approve recommended salary adjustment
of 5% merit increase for Executive Director and satisfactory completion of probation
period. The motion carried.
Adjournment.
MOTION: Upon a motion made by Vice President Maso and a second by Treasurer Sterling the Board
voted five (5) for and none (0) opposed to adjourn the Regular Meeting of the Arts of
Collin County Commission, Inc. at 6:18 pm. on Wednesday, January 11, 2006 The motion
carried.
These minutes approved on February 8, 2006.
APPROVED:
/&1;�A
Maher M. Maso, VICE PRESIDENT
ATTEST:
Nick Barretio, SECRETARY
ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
REGULAR MEETING
JANUARY 11, 2006
Present
Board of Directors:
George S. Robinson, President
Maher Maso, Vice President
David Sterling, Treasurer
Nick Barretts, Secretary
Betty Mons, Director
ACCC Staff:
James Baudoin, Executive Director
Mary Vail -Grube, Administrative Director
Kelly Jackson, Sr. Administrative Assistant
Tom Brandt, ACCC Attorney
Owner City StaR':
Frank Turner, Executive Director, City of Plano
Henry Hill, Deputy City Manager, City of Frisco
Other Attendees:
Steve Henninger, Fanning, Harper & Martinson
Call to Order and Announce a Quorum is Present
With a quorum of the Board of Directors present, the Regular Meeting of the Arts of Collin County
Commission, Inc. was called to order by President Robinson at 4:00 pm. on Wednesday, January 11, 2006, in
the Council Conference Room at Allen City Hall. 305 Century Parkway, Allen, Texas.
Regular Session
General Discussion
Jack Lagos, 3120 Oxford Court, Plano, Texas, stated his opinion of a possible violation of the
Bylaws.
2. Approve Minutes from December 12, 2005, Design Team Meeting.
MOTION: Upon a motion made by Vice President Maso and a second by Director Mons, the Board of
Directors voted five (5) for and none (0) opposed to approve the minutes from December 12,
2005, Design Team Meeting. The motion carried.
3. Approve Minutes from December 14, 2005, Regular Meeting.
MOTION: Upon a motion made by Vice President Maso and a second by Secretary Barretts, the Board
of Directors voted five (5) for and none (0) opposed to approve the minutes from
December 14, 2005, Regular Meeting. The motion carried.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
JANUARY 11, 2006 PAGE 2
4. Authorize the President to Execute an Interim Agreement with Hunt Construction Authorizing
Payment for Services Performed between November 2004 and December 2005.
MOTION: Upon a motion made by Treasurer Sterling and a second by Director Mons, the Board of
Directors voted five (5) for and none (0) opposed to authorize the President to Execute an
Interim Agreement with Hunt Construction authorizing payment for services performed
between November 2004 and December 2005 in the amount of $127,236. The motion earned.
President Robinson moved down the Agenda to Item N6.
6. Receive Update on the Design Development Schedule.
The Board of Directors received an update from Mr. Baudoin.
5. Adopt a Resolution Approving the Appointment of Members to the Advisory Committee.
No action was taken on this item.
7. Consider Creation of Public Art and Site Standards Committee as Recommended by BOORA
Architects.
The Board of Directors received a report from Mr. Baudoin.
8. Discuss Proposed Amendment to the Term "Member" and the Addition of the Designation of a
Nonvoting Representative of "Member" Cities, in the Interlocal Agreement between the Cities
of Allen, Frisco and Plano, Creating the Arts of Collin County .
The Board of Directors received a report from Mr. Brandt.
9. Adopt the Policies and Procedures Manual.
• Overview/Policy Format
• Travel Policy
• Media Policy
• Communication
• Conflict of Interest
MOTION: Upon a motion made by Vice President Maso and a second by Director Mons, the Board of
Directors voted five (5) for and none (0) opposed to table this item. The motion carried.
10. Update on Status of FY2005 Financial Report (Audit).
The Board of Directors received a report from Ms. Grube.
11. Executive Director's Report.
The Board of Directors received a report from Mr. Baudoin.
The regular session was recessed at 5:11 p.m.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
JANUARY 11, 2006
Executive Session
PAGE
In accordance with the Texas Government Code, Personnel, Section 551.074, the Board of Directors of the
Arts of Collin County Commission, Inc. convened into Executive Session at 5:12 p.m. on Wednesday,
January 11, 2006, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas, in
order to discuss matters pertaining to:
• Legal, Pursuant to Section 551.071 of the Texas Government Code - Conflict of Interest of Board
Member.
• Personnel, Pursuant to Section 551.074 of the Texas Government Code — Annual Performance Review of
the Executive Director.
The Executive Session was adjourned at 6:17 p.m. on Wednesday, January I I, 2006.
12. Consider approval of recommended salary adjustment of Executive Director.
MOTION: Upon a motion made by Vice President Maso and a second by Secretary Barretta, the Board
of Directors voted five (5) for and none (0) opposed to approve recommended salary
adjustment of 5% merit increase for Executive Director and satisfactory completion of
probation period. The motion carried
MOTION: Upon a motion made by Vice President Maso and a second by Treasurer Sterling, the Board
of Directors voted five (5) for and none (0) opposed to adjourn the Regular Meeting of the
Arts of Collin County Commission, Inc. at 6:18 pm. on Wednesday, January 11, 2006. The
motion carried.
These minutes approved on March 22, 2006.
APPROVED/:
1
George S. Robinson, PRESIDENT
ATTEST:
Nick arrettaq RETARY