Arts of Collin County - 2008 - 01/23ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
SPECIAL CALLED MEETING
January 23, 2008 — 4:00 PM
Present:
Board of Directors:
Steve Matthews, President
Maher Maso, Vice President
Nick Barretta, Treasurer
David Sterling, Secretan' (absent)
Bett' Muns, Director
ACCC Staff:
James Baudoin, Executive Director
Mary Fail -Grube, Administrative Director
Dennis Abraham, Project Director
Kathleen Vaught, Marketing/Communications Assistant
Tom Brandt, ACCC Attorney
Owner City Staff and Others:
Frank Turner, Executive Director, City of Plano
Henry Hill, Deputy Cit' Manager, Ciry of Frisco
Pam Wendland, Executive Director, ACCF
Dale Jensen, Weaver & Tidwell, LL.P
Call to Order and Announce a Ouomm is Present
With a quorum of the Board of Directors present, the Special Called Meeting of the Arts of Collin Counry,
Commission, Inc was called to order by President Matthews at 4:00 p.m. on Wednesday, Januaw 23, 2008,
in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
Public Comment
General Discussion
Sonja Hammer, Plano, Texas addressed several issues regarding the ACCO.
MOTION: Upon a motion made by Vice President Maso and a second by Director Mons, the Board
of Directors voted four (4) for and none (0) opposed to approve and adopt the items on
the Consent agenda as follows
2. Approve Minutes from December 12, 2007 Regular Meeting.
3. Receive Financial Reports for the Period Ended November 30, 2007 and December 31,
2007 and Revised Report for Period Ended September 30, 2007.
The motion carried
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ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
January 23, 2008 Page 2 of 3
The consent of the Board of Dirram, the ngrrl m agenda items were raeired in theJollowmg order.
4. Receive Annual Financial Report For the Fiscal Year Ended September 30, 2007 —
Presentation by Jerry Gaither and Dale Jensen, Weaver & Tidwell, L.L.P. (Mary Vail -
Grube, Administrative Director.)
Financial Report was presented by Mary Vail -Grube, ACC, and Dale Jensen, Weaver & Tidwell.
6. Approve a request to the Owner City Councils to authorize capital funds for the
finalization of construction documents and preparation of bid documents for Phase I of
the Project and authorize the Executive Director to enter into amendments to the
Agreements with various Design Team Members to proceed with Final Construction
Documents and Bid Phase of the Project. (James Baudoin, Executive Director/Mary
Vail -Grube, Administrative Director)
MOTION: Upon a motion made by \ ice President Dlaso, and a second by Director Dluns, the Board
of Directors voted four (4) for and none (0) opposed to table agenda item #6.
The motion canted.
5. Receive Annual Report of the Arts of Collin County Commission. (James Baudoin,
Executive Director).
Annual report was presented by James Baudoin.
8. Receive Executive Director's Report.
Received Executive Director report's from James Baudoin.
7. Receive Update from the Arts of Collin County Foundation President Henry Lessner.
Received update from Pam Wendland, Executive Director, \CCH
MOTION: Upon a motion made by Vice President Maso, and a second by Director Dluns, the Board
of Directors voted four (4) for and none (0) opposed to recess the regular meeting and
convene into Executive Session at 4:24 p.m. on Wednesday, Januar• 23, 2008, in the
Council Conference Room, 305 Century Parlovav, Allen, Texas.
In accordance with The Texas Local Government Code, Personnel, Section 551.074, the Board of
Directors convened into Executive Session at 4:24 p.m. on Wednesday-, Januay 23, 2008, in the Council
Conference Room, 305 Cemury Parkway, Allen,'1'exas, in order to discuss matters pertaining to:
•
Personnel Pursuant to Section 551.074 of the Texas Government Code to Discuss:
Annual Performance Review of Executive Director and Commission Attomev
The Executive Session adjourned at 5:47 p.m. on Wednesday, January 23, 2008.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
January 4 2008 Page 3 of 3
9. Reconvene and Consider Action on Items Discussed during Executive Session.
The Board of Directors reconvened into regular session at 5:47 p.m. on Wednesday, January 23,
2008, in the Council Conference Room of the Allen City Hall.
There was no action taken on items discussed during Executive Session.
MOTION: Upon a motion made by Vice President Dlaso, and a second by Director Muns, the
Board of Directors voted four (4) for and none (0) opposed to adjourn the Special
Called Meeting of the Arts of Collin Counts Commission, Inc. at 5:48 p.m on
Wednesday, January 23, 2008
The motion carried.
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These minutes approved on this 1 day of, 20118.
APPROVED:
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Irrrr uen>
Steve Matthews, PRESIDENT
ATTEST:
—Da terkng,