Arts of Collin County - 2006 - 02/08ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
REGULAR MEETING
FEBRUARY 8, 2006
Present
Board of Directors:
George S. Robinson, President (absent)
Maher Maso, Vice President
David Sterling, Treasurer
Nick Barretta, Secretary
Betty Mans, Director
ACCC Staff:
James Random, Executive Director
Mary Vail -Grube, Administrative Director
Kelly Jackson, Sr. Administrative Assistant
Tom Brandt, ACCC Attorney
Owner City Staff:
Frank Turner, Executive Director, City of Plano
Kevin Hammeke, Finance Director, City of Allen
Scott Young, Assistant City Manager, City of Frisco
Other Attendees:
Martin Clarke, Weaver & Tidwell
Pam Wendland, Director of Development, Arts of Collin County Foundation, Inc.
Call to Order and Announce a Quorum is Present
With a quorum of the Board of Directors present, the Regular Meeting of the Arts of Collin County
Commission, Inc. was called to order by Vice -President Maso at 4.05 pm. on Wednesday, February 8, 2006,
in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
Reeular Session
General Discussion
Sonja Hammar, resident of Plano, Texas, commented on the Executive Session held on January 11,
2006, regarding the Conflict of Interest of Board Member posted pursuant to Section 551.071 of the
Texas Government Code.
Jack Lagos, 3120 Oxford Court, Plano, Texas, commented on the completion date of the certified
audit for the ACCC and the approval of the Arts of Collin County Foundation, Inc., loan agreement.
2. Approve Minutes from January 11, 2006, Regular Meeting.
MOTION: Upon a motion made by Director Mons and a second by Treasurer Sterling, the Board of
Directors voted four (4) for and none (0) opposed to approve the minutes from January 11,
2006, Regular Meeting. The motion carried.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
FEBRUARY 8, 2006 PAGE 2
1 3. Receive Financial Report for the Period ended December 31, 2005.
Mr. Hammeke presented the financial report to the Board of Directors.
4. Receive Annual Financial Report for Fiscal Year Ended September 30, 2005.
MOTION: Upon a motion made by Secretary Barretta and a second by Director Mons, the Board of
Directors voted four (4) for and none (0) opposed to accept the Annual Financial Report for
Fiscal Year Ended September 30, 2005. The motion carried.
Vice President Maso moved down the agenda to Item 9
9. Discussion regarding Committees.
The Board of Directors discussed that the Bylaws provide for just two types of committees: 1)
executive committees and other committees that are composed of Directors only; and 3) an Advisory
Committee
Adopt a Resolution Approving the Appointment of Members to the Advisory Committee.
RESOLUTION NO. 18-1-06: A RESOLUTION OF THE ARTS OF COLLIN COUNTY
COMMISSION, INC. APPOINTING MEMBERS TO THE ADVISORY COMMITTEE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Treasurer Sterling and a second by Secretary Barretts, the Board of
Directors voted four (4) for and none (0) opposed to adopt Resolution No. 18-1-06, as
previously captioned, approving the appointment of members to the Advisory Committee.
The motion carried.
Receive an Update on Status of Agreement with Hunt Construction Group that includes
Supplementary Conditions and Sets fees for Pre -Construction Services.
The Board of Directors received an update on the agreement with Hunt Construction Group from Mr.
Brandt.
Adopt a Resolution Authorizing Amendments to the By -Laws and Request to Owner Cities to
Approve Amendments.
RESOLUTION NO. 19-1-06: A RESOLUTION OF THE ARTS OF COLLIN COUNTY
COMMISSION, INC. APPROVING AMENDMENTS TO THE BYLAWS TO ELIMINATE THE
NEED FOR AN ANNUAL MEETING, CHANGE THE TIME FOR COMPLETION OF THE
ANNUAL AUDIT; REMOVE THE REQUIREMENT FOR SUBMISSION OF A PROGRAM OF
SERVICE AND ELIMINATING SPECIAL POSTING REQUIREMENTS FOR BYLAWS
AMENDMENTS ADOPTED AT A SPECIAL MEETING; RECOMMENDING THE
AMENDMENTS TO THE OWNER CITIES: PROVIDING A SEVERABILITY CLAUSE: AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Treasurer Sterling and a second by Director Mons, the Board of
Directors voted four (4) for and none (0) opposed to adopt Resolution No. 19-1-06, as
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
FEBRUARY 8, 2006 PAGE 3
previously captioned, amending the Bylaws of the Arts of Collin County Commission, Inc.
and recommending approval of the Bylaws to the Owner Cities. The motion carried.
8. Adopt a Resolution Establishing the Policies and Procedures Process and Adopting the
Following Policies.
• Overview/Policy Format
• Travel Policy
• Media Policy
• Communication
• Conflict of Interest
RESOLUTION NO. 20-1-06: A RESOLUTION OF THE ARTS OF COLLIN COUNTY
COMMISSION, INC. APPROVING A PROCESS AND FORMAT FOR DEVELOPING
POLICIES AND PROCEDURES AND APPROVING THE COMMUNICATION;
CONFLICT OF INTEREST, MEDIA, AND TRAVEL POLICIES OF THE ARTS OF
COLLIN COUNTY COMMISSION, INC., PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Treasurer Sterling and a second by Director Mons, the Board of
Directors voted four (4) for and none (0) opposed to adopt Resolution No. 20-1-06, as
previously captioned, to approve Policies and Procedures process and policies on
Communication, Conflict of Interest, Media and Travel, with an amendment to the Travel
Policy that reads "The travel authorization request should be submitted for approval,
whenever possible, to the President or Executive Director at least two weeks prior to travel."
The motion carried.
10. Executive Director's Report.
• Update on Design Development
Update on Site Standards Development
The Board of Directors received the Executive Director's Report from Mr. Baudoin.
MOTION: Upon a motion made by Treasurer Sterling and a second by Director Mans, the Board of
Directors voted four (4) for and none (0) opposed to adjourn the Regular Meeting of the Arts
of Collin County Commission, Inc. at 5:15 p m. on Wednesday, February 8, 2006. The
motion carried.
ARTS OF COLLIN COUNTY COMMISSION, INC.
REGULAR MEETING
FEBRUARY 8, 2006 PAGE 4
These minutes approved on March 22, 2006.
APPROVED:
George S. Robinson, PRESIDENT
ATTEST:
Nic Barrett ECRETARY
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