Arts of Collin County - 2007 - 02/21ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
SPECIAL CALLED MEETING
FEBRUARY 21, 2007 — 3:30 PM
Present
Board of Directors:
Steve Matthews, President
Maher Maso, Vice President (absent)
Nick Barretta,'I'reasmer
David Sterling, Secretary
Beth' Muns, Director
ACCC Staff:
James Baudom, Executive Director
Mary Fail -Grube, Administrative Director
Dennis Abraham, Project Director
Kathleen Vaught, Sr. Administrative Assistant
Josh Skinner, ACCC Associate Attomev
Owner City Staff and Others:
Henri- Hill, Deputy City Manager, City of Frisco
Jim Wear, Creative Arts Manager, City of Plano
Shelley George, City Secretary, City of Allen
Kevin Hammeke, Finance Director, City of Allen
_ierrc Gaither, Weaver & Tidwell
Martin Clarke, Weaver & Tidwell
Henry Lessner, President, ACCF
Pam Wendland, Executive Director, ACCF
Call to Order and Announce a Commit, is Present
With a quorum of the Board of Directors present, the Special Called Meeting of the A¢s of Collin County
Commission, Inc was called to order by President Matthews at 3'30 pm. on Wednesday, February 21,
2007, in the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas
1. General Discussion
Jack Lagos — 3120 Oxford Court, Plano, Texas, addressed issues regarding ACCC.
MOTION: Upon a motion made by Secretary Sterling and a second by Director blurts, the Board of
Directors voted four (4) for and none (0) opposed to approve and adopt the items on
the Consent agenda as follows.
Approve Minutes from January 10, 2007, Regular Meeting.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL MEETING
FEBRUARY 21, 2007 Page 2 of 4
3 Receive Financial Reports for the Period Ended September 30, 2006 (revised), December
31, 2006 and January 31, 2007.
4. Adopt a Resolution appointing Advisory Committee members for new terms beginning
March 1, 2007.
RESOLUTION NO.. 30-2-07 A RESOLUTION OF THE ARTS OF COI LIN COUNTY
COMMISSION, INC. APPOINTING MEMBERS TO THE ADVISORY COMMITTEE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
5. Confirm Wednesday, March 28, 2007, as the date of the Board of Directors Retreat, from
Noon to 5:00 p.m. at the McKinney Performing Arts Center, 111 Tennessee St., Historic
Collin County Courthouse.
6. Adopt a Resolution approving the Arts of Collin County Commission, Inc.
Donation/Gift Policy.
RESOLUTION NO. 31-2-07- A RESOLUTION OF THE .ARTS OF COLLIN COUNTY
COMMISSION, INC. APPROVING A DONATION AND GIFT POLICY OF THE ARTS
OF COLLIN COUNTY COMMISSION, INC.: PROVIDING A SEVF.RABILPIY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
The motion carried.
Regular Agenda
Due to presenters not being owlable, and unth the consent of the Board a_) Directors, the rrgular agenda items mere reeeieed
in the following order.
8. Receive Annual Financial Report For the Fiscal Year Ended September 30, 2006 —
Presentation by Martin Clarke, Weaver & Tidwell, L.L.P. (Gmbe)
MOTION: Upon a motion made by Director Mans, and a second by Secretary Sterling, the Board of
Directors voted four (4) for and none (0) opposed to accept the Annual Financial Report
for the Fiscal Year Ended September 30, 2006 as presented by ierry Gaither, Weaver &
Tidwell, L.L.P at 3:37 p.m The motion carried.
9. Receive presentation/update on various Project related issues (Baudoin/Abraham)
• Update on additional design services for kitchen/catering facilities in the Hall and RFQ
sums.
Received update from James Baudom.
• Presentation on concept and desilm services for Performance Meadow Stage and Support
Building.
Received update from James Baudom
• Presentation of alternative water sources for ungation of site landscaping and water features.
Received presentation from Dennis .Abraham.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL MEETING
FEBRUARY 21, 2007 Page 3 of 4
7. Receive Update from the Arts of Collin County Foundation. (Lessner)
Received update from ACCF President, Henn Lessner.
10. Receive Executive Director's Report. (Baudoin)
• Annual Report
• Board Retreat — March 28`h
• Update on Facility and Site Signage and RFQ Process
• Update on Design Team Meetings
• Website Redesign
Received Executive Director's report from James Baudom.
President Matthews recessed the Board of Directors at 4:15 p.m. into Executive Session.
Executive Session
In accordance with the "Texas Government Code, Personnel, Section 551.074, the Arts of Collin County
Board of Directors convened into Executive Session at 4.15 p.m. on Wednesday, February 21, 2007, in
the Council Conference Room, 305 Century Parkway, Allen, Texas, in order to discuss matters
pertaining to:
• Personnel—Pursuant to Section 551.074 of the'Pexas Government Code to Discuss:
Annual Performance Review of Executive Director
The Executive Session adjourned at 5.05 p in. on Wednesday, Februan 21, 2007
11. Reconvene and Consider Action on Items Discussed during Executive Session.
The Board of Directors reconvened into regular session at 5:06 p.m. on Wednesday, February
21, 2007, in the Council Conference Room of the Allen City Hall. The following action was
taken on items discussed during Executive Session:
MOTION: Upon a motion made by Director Muns, and a second by Secretary Sterling, the Board of
Directors voted four (4) for and none (0) opposed to change the Executive Director
salary for 2007 to an annual salary of $175,000, effective Match 1, 2007 The motion
carried.
MOTION: Upon a motion made by Treasurer Barretts and a second by Secretary Sterling, the
Board of Directors voted four (4) for and none (ll) opposed to ad)oum the Special
Called Meeting of the .arts of Collin County Commission, Inc. at 5:07 p.m. on
Wednesdav, February 21, 2007 The motion earned.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL MEETING
FEBRUARY 21, 2007 Page 4 of 4
y1v
These nanutcs approved on this t V day of Y' 1 , 2007
ATTEST.
David Sterhng, SEC A
[I
I
APPROVED
//Ld Am.. -
Maher M. Maso, `'ICE PRESIDENT