Arts of Collin County - 2008 - 04/10ARTS OF COLLIN COUNTY COMMISSION, INC.
BOARD OF DIRECTORS
SPECIAL CALLED MEETING
April 10, 2008 — 4:00 PM
Present
Board of Directors:
Steve Matthews, President
Maher Maso, Vice President (absent)
Nick Barretta, Treasurer
Bettv Muns, Secretary
Charles Nies, Director
ACCC Staff:
,James Baudoin, Executive Director
Mary Fail -Grube, Administrative Director
Dennis Abraham, Project Director
Tom Brandt, ACCC Attorney
Owner City Staff and Others:
Frank Turner, Executive Director, City of Plano
Tina Burnside, City of Allen, Sr. Admin. .assistant
Call to Order and Announce a Ouonim is Present
With a quorum of the Board of Directors present, the Special Called Meeting of the Arts of Collin County
Commission, Inc. was called to order by President Matthews at 4:00 p.m. on Thursday, April 10, 3008, in
the Council Conference Room at Allen City Hall, 305 Century Parkway, Allen, Texas.
Public Comment
1. General Discussion
Jack Lagos, 3130 Oxford Court, Plano, Texas, addressed issues regarding ACCC.
MOTION: Upon a motion made by Secretary Muns and a second by Treasurer Barretta, the Board
of Directors voted four (4) for and none (0) opposed to approve and adopt the items on
the Consent agenda as follows.
2. Approve Minutes from March 27, 2008 Special Called Meeting and March 31, 2008 Joint
Workshop with Allen City Council, Frisco City Council and Plano City Council.
3. Receive Financial Report for the Period Ended March 31, 2008.
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The motion tamed.
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ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
April 10, 2008 Page 2 of 3
4. Approve a request to the Owner City Councils to authorize capital funds for the
finalization of construction documents, preparation of bid documents and bid process,
for Phase I of the Project and authorize the Executive Director to enter into
amendments to the Agreements with various Design Team Members to proceed with
Final Construction Documents and Bid Phase of the Project. (James Baudoin, Executive
Director/Mary Vail -Grube, Administrative Director)
MOTION: Upon a motion made by Secretary Muns and a second by Treasurer Barretta, the Board of
Directors voted four (4) for and none (0) opposed to approve a request to the Owner City
Councils to authorize capital funds as stated in Agenda Item #4.
5. Adopt a Resolution Setting, Day, Time, and Place of Regular Board Meetings. (James
Baudoin, Executive Director/Mary Vail -Grube Administrative Director)
RESOLUTION NO. 38-4-08: A RESOLUTION OF THE ARTS OF COLLIN COUNTY
COMMISSION, INC. ESTABLISHNG REGULAR DIEETING DAY, TIME AND PLACE; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Director Nies and a second by Secretary Muns, the Board of
Directors voted four (4) for and none (0) opposed to adopt Resolution 38-4-08 as
previously captioned establishing the regular meeting day, time and place. The motion
Gamed.
6. Set date for Annual Strategic Planning Meeting — May 15 — 8:30 to 2 p.m. Allen Public
Library Meeting Room. (James Baudoin, Executive Director)
The Annual Strategic Planning Meeting was set for May 15, 2008 beginning at 8:30 AM to 2:00 PM in
the Allen Public Library Meeting Room.
The regular session recessed at 4:15 p.m.
Executive Session
In accordance with the Texas Government Code, the Arts of Collin County Commission
convened into Executive Session at 4:15 p.m. on Thursday, April 10, 2008, in the Council
Conference Room, 305 Century Parkway, Allen, Texas, for the purpose of consulting with legal
counsel regarding matters coveted by Texas Government Code Section 551.071(1) — (2) and
Texas Government Code Section 551.073 — deliberation regarding pending gift or donation to
discuss:
Gifts and Donations — Pursuant to Section 551.073
Consultation with Attorney — Pursuant to Section 551.071
The Executive Session adjourned at 5:21 p.m. on Thursday, April 10, 2008.
Reconvene and Consider Action on Items Discussed during Executive Session.
ARTS OF COLLIN COUNTY COMMISSION, INC.
SPECIAL CALLED MEETING
April 10, 2008 Page 3 of 3
1 The Board of Directors reconvened into regular session at 5:21 p m. on Thursday, April 10,
2008, in the Council Conference Room of the Allen City Hall.
There was no action taken on items discussed during Executive Session.
MOTION: Upon a motion made by Secretary Mum, and a second by Treasurer Batretta, the Board
of Directors voted four (4) for and none (0) opposed to adjourn the Special Called
meeting of the Arts of Collin County Commission, Inc. at 5:22 p.m. on Thursday, April
10, 2008.
The motion carried.
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These minutes approved on this � day of U Ae— , 2008.
ATTEST:
'Iletty,Uell ms, SECRETARY
I
APPROVED
Steve Matthews, PRESIDENT