Min - Library Board - 2001 - 01/09 - RegularMINUTES OF THE
ALLEN PUBLIC LIBRARY BOARD
JANUARY 09, 2001
ALLEN PUBLIC LIBRARY
TWO ALLEN CIVIC PLAZA
ALLEN, TEXAS 75013
I.
The meeting was called to order at 7:35 p.m. by Vice Chair Cal Calvin and a quorum was
announced. Those attending were Calvin, Donna Various, John Ross, Frank Snidow and
Library Director Barbara Buehler. Absent were Ruth Pringle, Marybeth Bonczek and Jo
Long.
II.
The minutes were approved as corrected. Activity report and suggestion forms were
reviewed. As usual, December is a slow month at the library
III.
Buehler reported that despite the necessity to cancel the legislative breakfast due to
inclement weather, packets were mailed to both of Allen's representatives as well as to
the new governor. Each packet included a fact sheet from TLA regarding direct aid to
public libraries, a certified copy of the resolution passed by Allen's City Council in
support of increased aid to public libraries and a letter from the Board composed by
Buehler.
IV.
The Board spent some time discussing the library's current meeting room policy and
comparing it to those of other libraries. Questions raised were: Are there other city
meeting room policies? (Buehler will check), where do the funds raised from rental fees
go? (city general fund); can/should the library limit use to certain types of groups (non-
profits, library or city -related groups) and disallow use by political and social groups
(Buehler will check with City Attorney); how about commercial uses (currently only
allow one-time events that benefit the library); can different fee structures be maintained
for different user groups (Buehler will check with City Attorney). Generally, the Board
felt disposed toward eliminating the fee (except for a deposit) for non-profit groups.
Further discussion is planned for next meeting.
V.
Calvin expressed a desire to learn more about the operations of each department within
the library so that he would be better informed when called upon to make policy
decisions and also when citizens asked him questions about the library The other
members concurred. Buehler agreed to begin bringing staff members from various areas
to discuss their activities.
VI.
Under "other business" the Board was informed about TLA Legislative Day activities
planned for February 6-7 in Austin (Calvin expressed interest in attending. Buehler will
get details for him). Also, the Board received preliminary information about the
��ryry Volunteer Center's annual Board Business Workshop on February 8" Several members
�j, have attended in the past. Buehler will provide more information as received. Board
Minutes of the
Allen Public Library Board
January 9, 2001
Page 2 of 2
members were urged to get their TLA renewal forms to Buehler so their memberships
can be renewed.
VII. Copies of the quarterly financial report on the library acquisition fund were distributed.
The balance as of 12/31/00 was $177.761.
VIII. As there was no further business, the meeting was adjourned at 9:00 p.m.
These minutes read and approved this 20th day of March, 2001
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Donna Drews Various. Chairperson Marybeth Bonczek, Secretary