Min - Library Board - 2003 - 01/07 - RegularALLEN PUBLIC LIBRARY
REGULAR MEETING
January 07, 2003
Present
Cal Calvin, Board Chair
Board members:
Julia Elms
George Chrisman
Jo Long
Ruth Pringle
John Ross
Donna Various
City Statf:
Barbara Buehler, Library Director
Guests:
Terri Haynes - Friends of the Allen Public Library
Allen Arts Alliance Board
Jeff Bulla, pro -forma architects, inc.
Call to Order and Announce a Ouorum is Present
With a quorum of the Board members present, the Regular Meeting of the Allen Public Library was called to
order by Board Chair, Cal Calvin, at 700 p m, on Tuesday, November 05, 2002, in the City Council
Conference Room of Allen City Hall, 2 Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items
discussed in the preceding meeting workshop included:
• Review Monthly Activity Report and Suggestion Box Forms.
• Review of Standards for Texas Public Libraries.
• Update on Friend's Activities.
1.
Citizen's Comments.
There were no Citizen Comments.
2. Approve Minutes of the December, 2002, Regular Meeting.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JANUARY 07, 2003
PAGE
Motion: Upon a motion made by Board member Jo Long and a second by Board member John Ross,
the Board voted (7) for and none (0) opposed to approve minutes of December 3, 2002
3. Presentation by Jeff Bulla of pro -forma architects, inc.
Library Director, Barbara Buehler introduced Jeff Bulla, pro -forma architects, inc., partners whose firm
has designed and will build the new Allen Public Library and Civic Auditorium. The firm has worked
with the Building Committee throughout the planning stages Construction documents are currently in
process
Mr. Bulla gave a Power Point Presentation, previously given to the City Council, showing design
schematics, placement, budget and overall plans of the new buildings. Questions were answered by
Jeff about the whole process.
The Arts Alliance Board adjourned after the presentation and the Allen Public Library Board Meeting
continued.
A short discussion was held about the Arts Alliance Board, Friends of the Allen Public Library and the
Library Board about the special project.
1 Motion: Upon a motion made by Board member George Chrisman and a second by Board member John
Ross, the Board voted (7) for and none (0) opposed to schedule a Special Meeting — Workshop,
Tuesday, January 14, 2003 at 7.30 in the Library Meeting Room to discuss the special project in more
detail.
Ideas are to be turned in to Cal Calvin and he will email a list of previously discussed topics for
projects.
The Arts Alliance has met to finalize their proposed list; the Friends will meet January 21, 2003 to
finalize their list. A meeting of the ALF committee is scheduled for January 23, 2003.
4. Review of Standards for Texas Public Libraries.
In a follow-up on review of Standards for Texas Public Libraries, Barbara Buehler has determined that
the Allen Public Library Collection has 41% that is less than 5 years old.
5. Update on Friends' Activities.
Terry Haynes of the Friends reported that they would meet January 21, 2003 to finalize their list for the
special project. She also reported that the traveling exhibit on Dinosaurs would be on exhibit at the
Allen Public Library from April 21, 2003 through May 28, 2003.
ALLEN PUBLIC LIBRARY BOARD
REGULAR MEETING
JANUARY 07, 2003
PAGE
Board member, George Chrisman and Library Director, Barbara Buehler, asked for input
from the other board members for content to go into the report that is going to the City
Council. It was agreed that the additional staff needed for the new library will be the basic
topic.
The State Library has begun a study focusing on public library development which includes the
Systems Program. Himmel & Wilson Consulting firm will hold a series of focus groups in the NETLS
region, the closest being January 22, 2003 in Garland. Library Board Members were urged to attend.
A reminder was made of the Library Legislative Days, February I l" and 12th in Austin. TIF will be the
main topic of discussion.
The "Local Memorandum of Understanding", a project of partnering public libraries and the Head Start
programs were discussed. Allen Public Library and the Allen Independent School District Head Start
are currently involved with each of the listed recommendations.
7. Calendar.
• January 22, 2003, Himmel & Wilson Consulting Firm — NETLS -Garland.
• February 4, 2003, Allen Public Library Regular Board Meeting
• February I I & 12, 2003, Legislative Days — Austin, Texas.
Adjourn
Motion: Upon a motion made by Board member Donna Vanous and a second by Board member Jo Long, the
Board voted (7) for and none (0) opposed to adjourn the Board Meeting.
These minutes read and approved this 4th day of February, 2003.
APPROVED: ATTEST:
Cal Calvin, Chairperson Ruth Pringle, Sec tary
I